The Appraisal and Development Plan (ADP) Process is the University's formal evaluation process for all full-time staff employees. The ADP process is designed to support the university's performance-based compensation system and the development of employees within the organization.
Appraisal and Development Plan
Appraisal and Development Plan (ADP) Process
The annual performance rating cycle for all full-time staff occurs between October 1st and January 31st of each year. New employees receive two evaluations during their Probationary period, at the third and sixth months of employment. Probationary evaluations assess the new employee's progress in learning the job. The process consists of both a planning meeting and appraisal meeting for each evaluation period.
The University believes that a fair performance evaluation system is one of the keys to a successful performance-based compensation system. Performance planning and appraisal meetings serve to plan for the tasks, duties and goals to be accomplished throughout the upcoming year, and evaluate employee performance during the previous year. During these meetings, supervisors give useful feedback to employees to promote productivity, communication and professional development. Employees are evaluated using a rating scale comprised of five levels of performance. It is the cost center administrator’s responsibility to ensure performance evaluations are completed accurately and in a timely manner for their unit.
The University's ADP process is designed to support the growth and development of employees and to recognize their overall performance:
- Evaluate each employee's effectiveness in performing assigned duties and responsibilities.
- Establish performance standards as they relate to the current job description and in support of the University’s goals and mission.
- Assist employees in developing additional knowledge, skills and abilities for job advancement.
- Document shortcomings or substandard performance and outline methods to improve future performance.
- Determine retention of an employee at the end of the probationary period.
ADP Forms, Processes, and Resources
The ADP forms for the Planning and Appraisal Process is accessed online through the My Missouri State portal under the Workflow tab. Both supervisors and employees are notified by email from HRPerformance@MissouriState.edu when they have actions to complete during the planning and appraisal processes for the annual and probationary ADPs. Detailed information on how to navigate the process and online forms can be found in these printable guides:
- Planning process for supervisor and employee ADP guide
- Appraisal process for supervisor and employee ADP guide
2017 Annual ADPs and Probationary ADPs Due Oct 1st and Later
Diversity Goal - Section 2 of ADP (new)
The Diversity Goal for the Appraisal and Development Plan process has been moved from Section 1 to Section 2 - Organizational Values, Behaviors, and Competencies on the Planning and Appraisal documents. Please note this new change starting with the 2017 ADP cycle. All employees will be evaluated on this goal along with its three (3) subcomponents in Section 2 (see below):
Diversity and Inclusion - Support the University’s goals in the Long Range Plan through interactions with others, participation in activities and training, and engagement with University initiatives for these goals such as the Inclusive Excellence Strategic Implementation Plan framework (e.g., Access, Success and Equity; Campus Climate; Learning Development (Curricular and Co-Curricular); and Institutional Commitment).
a. Demonstrates cooperation, support and engagement for the Diversity and Inclusion goals.
b. Embraces the broad definition of diversity in interactions with others.
c. Participates in University initiatives, activities, professional development and training in support of this goal.
2017 Annual ADP Cycle
Supervisors will receive notifications from HRPerformance@Missouristate.edu about their 2017 Planning documents. After receiving their notification, supervisors should go to their Worklist located under the Workflow tab to complete their 2017 Planning documents on their employee(s). Supervisors will be able to copy /paste the Objectives/Job Duties entries into the online form from their current Word or Excel document for their assigned employees.
Supervisors will submit the completed online Planning document to their employee(s) for acknowledgement. Once their employee(s) have acknowledged their 2017 Planning document then a 2017 Appraisal document will be generated for the supervisor to retrieve in their Worklist. It is important for supervisors to initiate and complete their 2017 Planning documents so their 2017 Appraisal documents are available for completion by January 31st. The 2018 Planning documents will be distributed to supervisors once their completed 2017 Appraisal documents have been submitted through the workflow process.
All three (3) and six (6) month ADPs that have due dates of Oct 1st and later will also be completed through this new online process. Supervisors may be asked to complete a Planning document to initiate the Appraisal document as with the Annual ADP process. Due dates are based on the employee's hire date for Probationary Planning and Appraisal documents.
Viewing Completed Documents
Completed Planning and Appraisal documents that have been acknowledged by the Supervisor or the Employee can be viewed in the Performance Management Channel located under the Work Resources tab in My Missouri State.
Performance Improvement Plans
Supervisors needing to address performance issues with an employee should contact Human Resources at HRPerformance@MissouriState.edu for assistance and guidance on the process. The Performance Improvement Plan Process (PIP) is covered in Chapter 5.2.4 of the Employee Handbook.
Organizational Chart and ADP Workflow
The University's Organizational Chart determines the workflow process for both the annual and probationary ADP process. Changes in supervision will be tracked to update the workflow process for email notifications and assignment of ADP Planning and Appraisal forms:
“Reports To” information for new hire, transfer, or promotion PAFs will be updated by Human Resources as part of the Personnel Action Form (PAF) process.
Changes to subordinates will be made by supervisors through the online Organizational Profile link located in My Missouri State on the Profile tab in the Employment Detail Channel.
Contact HumanResources@MissouriState.edu for assistance or questions with this process.
Additional References and Resources for the ADP Process
- Online and Instructor led classes provided by Human Resources. Register online through My Learning Connection, search under ADP.
- Missouri State employee handbook for administrative, professional and support staff employees, Chapter 5. Employee Performance Evaluations.
- Supervisor training provided by the University. Register online through My Learning Connection, search under Supervision and Leadership categories.
- Open access computer labs for supervisors and employees needing work access for the ADP process.
Questions and Assistance on ADP Process
Contact HRPerformance@MissouriState.edu or call 417-836-4592.
Appraisal and Development (ADP) resources and information regarding the ADP process are available online for employees. Employees may also contact the office of human resources for assistance.
Missouri State employees are evaluated using a rating scale comprised of five levels of performance. Through this system and a series of meetings, employees are carefully and thoughtfully assessed by their supervisor.
Performance planning and appraisal meetings serve to plan for the tasks, duties and goals to be accomplished throughout the upcoming year, and evaluate employee performance during the previous year. During these meetings, supervisors give useful feedback to employees to promote productivity, communication and professional development.
When an employee’s overall evaluation is rated as less than “competent”, an improvement plan is developed and a mid-year meeting takes place. These measures are designed to assist struggling employees and promote future success.
New employees serve a probationary period for six months. During this period, new employees are evaluated to track progress and gauge the proficiency level of the duties and responsibilities associated with the position.
What happens if your supervisor leaves or you change jobs within the university? See how a change in supervision affects your Appraisal and Development plan.
Employees may choose to appeal their evaluation if they feel it is inaccurate or unfair in any way.