Appraisal and Development Plan

Reminder for 2018 Annual ADP Cycle

Supervisors should ensure they have completed their 2018 Planning Documents for their employees in preparation for the 2018 Annual ADP Cycle.  Both the supervisor and employee need to acknowledge the 2018 Planning Document in order for the supervisor to receive the 2018 Appraisal Document with the additional rating fields to complete the appraisal. 

The 2018 Annual Cycle starts October 1, 2018 with completion by January 31, 2019. Supervisors will receive notifications from HRPerformance@Missouristate.edu about their 2018 Appraisal documents.  See below for Help Guides on the new Supervisor ADP Dashboard and ADP process.   

The Appraisal and Development Plan (ADP) Process is the University's formal evaluation process for all full-time staff employees. The ADP process is designed to support the university's performance-based compensation system and the development of employees within the organization.

New Features for the ADP Process - Annual and Probationary ADPs

Additional features will be released in conjunction with the 2018 Annual Cycle for both the Annual and Probationary ADP processes for staff.   These features were added to assist with the ease of navigation for all and provide visibility to supervisors on the status of their unit's ADPs during the process.  Updated Help Guides are located below. 

Supervisors:
  • Supervisor ADP Dashboard is a one stop location for supervisors to access and view their ADP Planning and Appraisal documents for their employees.  The Supervisor ADP Dashboard is located in the Performance Management Channel under the Work Resources tab.  (See Help Guide)
  • The chain of supervision will have visibility of their units' ADP documents to monitor completion status, view ADP data, and to access documents. 
  • Supervisors will receive their current  Appraisal documents and the subsequent year Planning Documents at the same time.   This feature was added so supervisors are able to conduct their current Appraisal meeting and their next year Planning meeting at the same time with their employees.  (Supervisors will receive their 2018 Appraisal documents and their 2019 Planning documents this annual cycle.)
  • Supervisors will have a copy feature to copy ongoing goals from one year to the next in their Planning documents. (Starting with 2019 Planning documents for the Annual cycle and January 1, 2019 for the Probationary cycle)  
  • Supervisors can also update the Planning document throughout the rating period to reflect changes in supervision, in job positions, responsibilities, or goals.   Employees will be notified of changes via email and are able to view the changes online in the Performance Management channel.    
  • Supervisors will have a separate tab for their Probationary ADPs.  
  • All three (3) and six (6) month Probationary ADPs will have the same features starting January 1, 2019.  Due dates for Appraisal Documents being based on the employee's hire date. 
Employees: 
  • Employees have a  one stop location to access and view their ADP Planning and Appraisal documents.  They can access and view their ADP documents from the Performance Management Channel under the Work Resources tab starting with the 2018 Annual ADP cycle for both their Annual and Probationary documents.     
  • Employees are notified via email when updates are made to their Planning documents and they are able to view it online through the Performance Management channel.  (Starting with 2019 Planning documents for the Annual cycle and January 1, 2019 for the Probationary cycle)    

ADP Forms, Processes, and Resources

The ADP forms for the Planning and Appraisal Process is accessed online through the My Missouri State portal.   Detailed information on how to navigate the process and online forms can be found in these printable guides:

Appraisal and Development Plan (ADP) Process

The annual performance rating cycle for all full-time staff occurs between October 1st and January 31st of each year. New employees receive two evaluations during their Probationary period, at the third and sixth months of employment. Probationary evaluations assess the new employee's progress in learning the job. The process consists of both a planning meeting and appraisal meeting for each evaluation period.

Purpose

The University believes that a fair performance evaluation system is one of the keys to a successful performance-based compensation system. Performance planning and appraisal meetings serve to plan for the tasks, duties and goals to be accomplished throughout the upcoming year, and evaluate employee performance during the previous year. During these meetings, supervisors give useful feedback to employees to promote productivity, communication and professional development. Employees are evaluated using a rating scale comprised of five levels of performance. It is the cost center administrator’s responsibility to ensure performance evaluations are completed accurately and in a timely manner for their unit.

The University's ADP process is designed to support the growth and development of employees and to recognize their overall performance:

  • Evaluate each employee's effectiveness in performing assigned duties and responsibilities.
  • Establish performance standards as they relate to the current job description and in support of the University’s goals and mission.
  • Assist employees in developing additional knowledge, skills and abilities for job advancement.
  • Document shortcomings or substandard performance and outline methods to improve future performance.
  • Determine retention of an employee at the end of the probationary period.

Viewing Completed Documents

Completed Planning and Appraisal documents that have been acknowledged by the Supervisor or the Employee can be viewed in the Performance Management Channel  under the Work Resources tab in My Missouri State.

Performance Improvement Plans

Supervisors needing to address performance issues with an employee should contact Human Resources at HRPerformance@MissouriState.edu for assistance and guidance on the process. The Performance Improvement Plan Process (PIP) is covered in Chapter 5.2.4 of the Employee Handbook.

Additional References and Resources for the ADP Process

  • Online and Instructor led classes provided by Human Resources. Register online through My Learning Connection, search under ADP. New sessions starting in October 2018.
  • Missouri State employee handbook for administrative, professional and support staff employees, Chapter 5. Employee Performance Evaluations.
  • Supervisor training provided by the University. Register online through My Learning Connection, search under Supervision and Leadership categories.

Organizational Chart and ADP Workflow

The University's Organizational Chart determines the workflow process for both the annual and probationary ADP process. Changes in supervision will be tracked to update the workflow process for email notifications and assignment of ADP Planning and Appraisal forms:

  • “Reports To” information for new hire, transfer, or promotion PAFs will be updated by Human Resources as part of the Personnel Action Form (PAF) process.

  • Changes to subordinates will be made by supervisors through the online Organizational Profile link located in My Missouri State on the Profile tab in the Employment Detail Channel.

Contact HRRecords@MissouriState.edu for assistance or questions with this process.

Questions and Assistance on ADP Process

Contact HRPerformance@MissouriState.edu or call 417-836-4592.