Graduate Assistant BearPAF Frequently Asked Questions

I-9

Initiators will be notified through the BearPAF system if an I-9 is needed. If you believe an I-9 is needed and you haven’t been notified or you’ve been notified an I-9 is needed, but you don’t believe one is needed, please contact HumanResources-Records@missouristate.edu.

Building, room number and campus phone

This item refers to the GA’s on-campus office location and campus phone number. You can provide the building, room number, and phone for the departmental office if the GA will not have a private office.

Split funded budgets

When selecting a position that matches the FOAP you want to use, be sure and check what populates the Fund, Orgn, Acct and Prog fields. You may have selected a split budget; if that is not your intention, select a different position with the FOAP you want to use from the dropdown list on the BearPAF.

Late starts

Late starts can now be submitted through the new BearPAF system. There is an option for other salary in the salary drop down field. You must receive approval from the Graduate College before using this field. Once approval is obtained, the late start stipend amount is entered in the salary amount field. The comment field is used to provide the actual start date.

Comments

Please make comments only when needed; they should be brief and to the point. All comments will be digested and appear both on the BearPAF as well as the notification emails sent to approvers.

Notification emails

An email notifying an approver that they have a BearPAF to review and approve will be sent once in a twenty four hour period for the first BearPAF initiated in that twenty-four hour period. Subsequent BearPAFs initiated in that twenty-four hour period will not cause a notification to be sent. A BearPAF that has been waiting for approval for seven days will trigger another notification email.

Checking the status of BearPAFs

Initiators can check the status of BearPAFs that they have initiated by running an Argos report. Log into Argos from the Information Access Channel on the work resources tab in MyMissouristate. You will see a folder titled BearPAF; log in with your Banner ID and password and you can see information about BearPAFs you have submitted. In the status column, department approval includes all approvers, including the dean; you can’t see the particular approver in your college for which it is waiting for approval. Use this report to see which GAs haven’t yet accepted their graduate assistantship appointments and remind them to accept the appointment and complete the I-9, if necessary, so they are paid on time.

Appointment letters

Once the Graduate College approves the GA’s appointment, the GA will now receive their appointment letter electronically through the WorkFlow System. The GA will receive an email through their university email account linking them to their MyMissouristate webpage where they will have a workflow tab, allowing them to accept or decline their appointment.