An employee may be granted up to six weeks of unpaid leave in a 12-month period. A personnel action form must be completed and approved before consecutive leave. See the employee handbook for full policy details.
Leave Without Pay
- Refer to Policy: 7.13 Leave without pay
Leave without pay conditions
Leave without pay is typically granted in full-day increments, unless an approved accommodation is in place. It may be granted under the following conditions:
- For prolonged illness or injury beyond accumulated vacation or sick leave, and may run concurrently with FMLA when applicable.
- For attending a college, university, or training related to the employee's job, benefiting both the employee and the university.
- Due to seasonal fluctuations in the university's work schedule.
- In special circumstances, for other purposes with approval from the appropriate administrator.
Leave Without Pay Guidelines
Keep in mind the following regarding leave without pay:
- Leave without pay is not granted when the employee has available paid vacation, sick leave, or compensatory time, except in the circumstances listed above.
- Employees on leave without pay will not earn paid sick leave or vacation, and the university will not cover their insurance or pay for holidays during this period.
- Nine- and ten-month employees will have their basic insurance coverages (medical, dental, life, AD&D, and long-term disability) paid by the university during the summer months, when they are not at work but are expected to return.
- Nine- and ten-month employees are considered on leave without pay during the summer.
- A personnel action form must be completed to document the absence. Employees wishing to maintain insurance during leave without pay must contact Human Resources at least 60 days in advance and pay premiums one month ahead of coverage.
Refer to the employee handbook for full details.