P-Card Allowable Expenses

  • Advertising including job posting in newspapers/magazines/online, etc.
  • Auto purchases including maintenance, repairs, washes, etc. (University vehicles only)
  • Cameras, camcorders, and other audio/visual equipment
  • Cleaning and dry-cleaning services
  • Commodities on contract
  • Conference registration fees, seminar fees, including webinars
  • Copy Products (CPI Technologies): Toners, staples and service agreement only
  • Custodial supplies
  • Electronic data processing supplies
  • Food: Refer to P-Card Food Policy
  • Foundation funded purchases (excluding scholarships, insurance proceeds and capital projects)
  • Freight and expedited (overnight) shipping charges
  • Furniture
  • Microwave ovens
  • Office supplies
  • Operating and maintenance supplies
  • Park pavilion rentals
  • Payment of services to the following vendors:
    • Copy Products (CPI Technologies): Toners, staples and service agreement only
    • Shred It
    • Schendel Pest Services
    • Culligan Water of Springfield 
  • Printing and photography supplies
  • Professional memberships, subscriptions, and dues
  • Publications and journals
  • Printers, scanners, and fax machines
  • Refrigerators and freezers
  • Small tools
  • Software (excluding Adobe, IBM, Microsoft and VMware)
  • Tablets, Notebooks, Netbooks, Personal Digital Assistants
  • Technical and specialized supplies
  • Televisions
  • Trophies, medals, plaques, and ribbons
  • Travel: Refer to P-Card Travel Policy
  • Used parts and equipment