P-Card Food Policy

Food purchases below $100 are NOT allowed on the P-Card!

Policy update effective 08.12.26

• You do not need to submit the Food Hosting Form if you have previously submitted the form on or after January 1, 2026. Your card is already setup to make food purchases!
• You will still need to complete and maintain the Food Hosting Form with your P-Card documentation.
• The Food Policy applies only to restaurant and catering purchases. It does not apply to food supplies.
• A list of attendees is required for all applicable food purchases.

On Campus Event:

Above $200, the event needs to be catered by Chartwells or you will need to request a waiver from Chartwells. A copy of the waiver will need to be kept on file with the receipt. For any waivers, kindly contact Teri Trickey, Chartwells Catering Director at TeriTrickey@MissouriState.edu.

Off Campus Event:

If above $100 – You will need to complete the P-Card Food Hosting Form and send (via email) to IsaacBalasundarm@MissouriState.edu prior to the transaction. You must also obtain an itemized sales receipt for the transaction. You will need to attach a copy of the P-Card Food Hosting Form to the sales receipt to be uploaded to the P-Card system.

Pizza for On Campus Events:

• You do not ‘have’ to use Little Caesar’s for your P-Card purchases. You can buy from any vendor, including off-campus vendors.
• You no longer have to get a waiver from Chartwells for pizza purchases, irrespective of the dollar amount. 
• The purchase will have to be above $100 in order to be on the P-Card and the P-Card food hosting form will need to emailed in prior to the purchase.

The P-Card is NOT allowed for following the food transactions:

• Alcoholic beverages.
• Foundation-funded purchases.
• Employee travel expenses that are reimbursable under the University's travel policy.
• Hospitality or entertainment expenses.
• Any food expenses incurred in regard to candidates.