P-Card Food Policy

Food purchases below $100 are NOT allowed on the P-Card!

On Campus Event:

Above $200, the event needs to be catered by Chartwells or you will need to request a waiver from Chartwells. A copy of the waiver will need to be kept on file with the receipt. For any waivers, kindly contact Teri Trickey, Chartwells Catering Director at TeriTrickey@MissouriState.edu.

Off Campus Event:

If above $100 – You will need to complete the P-Card Food Hosting Form and send (via email) to IsaacBalasundarm@MissouriState.edu prior to the transaction. You must also obtain an itemized sales receipt for the transaction. You will need to attach a copy of the P-Card Food Hosting Form to the sales receipt to be uploaded to the P-Card system.

Pizza for On Campus Events:

Chartwells has setup a contract with Little Caesar’s Pizza for any campus event during the weekdays. Little Caesar’s does not have any gluten free options.

The form below is to be used for ordering pizza from Little Caesars:

https://forms.missouristate.edu/view.php?id=132046

For any weekend events or gluten free purchases, you will need to complete and email the P-Card Food Hosting Form to IsaacBalasundaram@MissouriState.edu prior to the transaction.

The P-Card is an option for pizza purchases above $100 for the following:

• Weekend events
• Gluten free purchases (needs to be mentioned on the form)
• Events approved by Teri Trickey at Chartwells
• Off campus events

The P-Card is NOT allowed for following the food transactions:

• Alcoholic beverages.
• Foundation-funded purchases.
• Employee travel expenses that are reimbursable under the University's travel policy.
• Hospitality or entertainment expenses.
• Any food expenses incurred in regard to candidates.