New Hire Paperwork

Tips for completing new hire paperwork

The I-9 Form link opens best with the Internet Explorer browser.

• I-9 Form Common Mistakes
• Guidelines for Completing Federal and Missouri W-4s
• Federal W4 Common Mistakes
• MO W-4 Common Mistakes

Departments and supervisors: Remember to submit a clearance form when hiring a student.

You can now submit paperwork electronically

• Departments and/or E-Verify members will collect all paperwork for student employees, including the I-9 and IDs, E-Verify, Federal W-4, and MO W-4.
• The department will then scan and email all documents, including the W-4s, to StudentClearance@MissouriState.edu. Student Employment uses the W-4s to set up the appropriate tax information for each student employee.
• The department must then hand-deliver the original W-4s to Payroll. They need the originals. Please write at the top of the federal form student employee. 
  
• Once the student is cleared, the department can shred the I-9, copies of IDs, and E-Verify.