P-Card Cancellation

To close out a P-Card, an email needs to be sent to the Procurement Card Coordinator. The email needs to be sent by either the cardholder or their budgetary authority.

The Office of Procurement Services is notified by the Office of Human Resources when an individual is leaving the university. A P-Card will be automatically closed out on the last day as listed per the email notification.

P-Card privileges may also be rescinded temporarily or permanently if there are audit issues. The Office of Procurement Services will notify and consult with the appropriate university administrator(s) prior to rescinding card privileges or canceling a card. A cardholder’s budgetary authority can also request a temporary ‘hold’ to be placed on a P-Card.

Department Transfer:

If a cardholder is transferring to another department within the university their current P-Card will need to be closed out and if their new department wants them to have a card they will need to send in a P-Card Application Form. The Office of Procurement Services is not notified by the Office of Human Resources when an individual transfers between departments. It is the cardholder and their department’s responsibility to notify the Procurement Card Coordinator.

When a P-Card is closed out, the physical card does not have to be returned to the Office of Procurement Services.

The Office of Procurement Services reserves the right to cancel a P-Card at any time.