P-Card Allowable Expenses

  • Advertising including job posting in newspapers/magazines/online, etc.
  • Auto purchases including maintenance, repairs, washes, etc. (University vehicles only)
  • Cameras, camcorders, and other audio/visual equipment
  • Cleaning and dry-cleaning services
  • Commodities on contract
  • Conference registration fees, seminar fees, including webinars
  • Copy Products (CPI Technologies): Toners, staples and service agreement only
  • Custodial supplies
  • Electronic data processing supplies
  • Food: Refer to P-Card Food Policy
  • Foundation funded purchases (excluding scholarships, insurance proceeds and capital projects)
  • Freight and expedited (overnight) shipping charges
  • Furniture
  • Microwave ovens
  • Office supplies
  • Operating and maintenance supplies
  • Park pavilion rentals
  • Payment to the following vendors MUST be paid by P-Card: 
    • Copy Products (CPI Technologies): Toners, staples, desktop printers and service agreement only. Copy machines are not allowed. You will need to call CPI and provide your credit card information over the phone. This is the only way to avoid paying the credit card processing fees.
    • Culligan Water of Springfield 
    • Schendel Pest Services
    • Shred It
    • Printing and photography supplies
  • Professional memberships, subscriptions, and dues
  • Publications and journals
  • Printers, scanners, and fax machines
  • Refrigerators and freezers
  • Small tools
  • Software (excluding Adobe, IBM, Microsoft and VMware)
  • Tablets, Notebooks, Netbooks, Personal Digital Assistants
  • Technical and specialized supplies
  • Televisions
  • Trophies, medals, plaques, and ribbons
  • Travel: Refer to P-Card Travel Policy
  • Used parts and equipment