Degree Works Frequently Asked Questions

Degree Works-Logging In

Q: What login do I use to get to my Degree Works degree audit?

A: You will login through My Missouri State using your BearPass ID and password.

Q: What web browsers are supported?

A: Firefox is recommended, but Internet Explorer, Chrome, Edge, Safari, and Vivaldi also work.

Degree Audit-General Usage

Q: I registered for classes this morning, changed my major/minor, or got a grade change today. This is not showing up on my degree audit. What should I do?

A: Click the “Process New” button to generate a new degree audit. This will also cause your academic record to be refreshed, therefore bringing in the new data.

Q: I need to request a course substitution/waiver/approval. What should I do?

A: Contact your academic advisor. They will be familiar with the process used by your academic department to process course exceptions.

Q: I have heard about a major/minor GPA policy change happening this fall. What is this change?

A: It is correct that the University’s major/minor GPA policy changed in Fall 2015. This change was not directly related to the University is moving to Degree Works. However, the timing of the implementation of the policy was coordinated with the release of Degree Works in order to avoid writing short-term complicating programming into Degree Works. Click here for detailed information about the major/minor GPA policy change.

Degree Audit-DARS Transition

Q: I am returning to Missouri State after an absence and received permission to return to my previous catalog. I think I found a problem on my Degree Works audit that was not on my previous DARS audit. What should I do?

A: Please contact the Office of the Registrar for assistance (or the Graduate College for graduate students). For undergraduate students, we can review the old DARS system to see if there were any previously approved exceptions that are eligible for migration to Degree Works.

Q: I am getting a message that my major or minor requirements are not written in Degree Works. What should I do?

A: In most cases, the Office of the Registrar (or Graduate College for graduate students) has written the requirements for almost all MSU students. If you find that your requirements cannot be found in your degree audit, please contact the Office of the Registrar so your program requirements can be written or an alternate method of verifying your graduation requirements can be used.

Degree Audit-Course Application

Q: I am looking at a degree audit where the student has taken the required course, but the course is not satisfying the audit requirement, and I don't understand why? What should I do?

A: There are several reasons this might be occuring. They include the below reasons. After reviewing the list, you may contact the Office of the Registrar (undergraduate students) or Graduate College (graduate students) should you have additional questions.

  • The student is taking the course on pass-not pass and therefore the course is not eligible to apply to the requirement.
  • The course has been substituted in another part of the requirement and therefore cannot apply twice.
  • The course is in the "Not Counted" section as it is a course that is part of a rule where the student can only have one out of a group of courses to count towards graduation, and the student has completed another course in the group.
  • The requirement requires a particular grade (e.g. "C" or higher) and the student did not complete the course with a high enough grade.

Q: One of my courses is in the "Not Counted" section even though I passed it. Why is that?

A: There are several reasons a course could be in the "Not Counted" section. one is that it could be a course that is not eligible to count towards graduation such as ENG 100. It could be a course that is only allowed to apply towards certain degree types and the student is not pursuing that type of degree. It could also be part of a rule where the student is only allowed to apply one course towards graduation from a group of classes and the student has completed more than one.

Q: My course is in the "Not Counted" section because I have multiple courses from a group where only one can apply towards graduation. I want to use the one that is not counted instead of the one that is (flip-flop them). Can I do that, and if so, how?

A:  This is allowed. You would need to contact the Office of the Registrar (undergraduate) or Graduate College (graduate). Be mindful of unintended consequences of such a request such as flip flopping an upper-division courses for a lower division course (reducing your upper-division credit). Keep in mind both courses apply to GPA no matter which course applies towards graduation, so your GPA is not affected by this request.

Degree Audit-CourseLink (Course Description/Prerequisite/Date and Time/Seat Information)

Q: There are sections listed on CourseLink that no one has registered in and there is no date/time listed. I cannot find these courses on the class schedule search. Why is this?

A: These are sections the academic department has built but has put on hold as not yet offered. They are not available for registration unless the hold is lifted.

Q: What semesters appear in CourseLink?

A: The semesters that have the class schedule published. The current semester will display until just after second block registration ends.

Degree Audit-Exception Processing

Q: I am a dean or department head who wishes to grant permission to additional faculty/staff in my department to process exception requests. How do I grant them access?

A: If you wish to give exception processing access to additional designated faculty/staff, please email the name and BearPass number of the individual(s) to Nathan Hoff (Associate Registrar-Degree Programs and Advisement Support) in the Office of the Registrar. He will work with Computer Services to get the additional access request granted.

Q: I am a dean/department head/designee who wants to monitor the exceptions that have been processed for my department. Is there a way to do so?

A: You will be able to run a report to monitor exceptions that have been entered. Details are not yet available as Degree Works report training is currently being scheduled for Office of the Registrar and Graduate College staff. More information will be made available after this training.

Q: Can exception processing access be limited to certain majors/minors?

A: No. Authorized exception processors will technically have access to make an exception to any part of the degree audit. However, authorized users should only make exceptions for the majors/minor that report to their perspective department (department heads/designees) or college (deans). As mentioned above, reports will be available to monitor exception processing. Any exception entered will display the name of the user who processed the exception. Academic units should not adjust the general education or degree level blocks as these related to overall University requirements. Users who are identified as processing exceptions outside of their respective majors/minor may have their exception access revoked. If your department believes an unauthorized individual has processed exceptions for your college/department, please contact the Office of the Registrar so we can review the situation for you.

Degree Audit-Grading Table Legend

MSU Grade

Transfer Equivalent Grade

Grade Explanation

Grade Points

A

TA

Outstanding

4.00

A-

TA-

Excellent

3.70

B+

TB+

Near Excellent

3.30

B

TB

Very Good

3.00

B-

TB-

Good

2.70

C+

TC-

Slightly Above Satisfactory

2.30

C

TC

Satisfactory

2.00

C-

TC-

Slightly Below Satisfactory

1.70

D+

TD+

Passing

1.30

D

TD

Minimum Passing

1.00

F

TF

Failed

0.00

I

n/a

Incomplete

n/a

RG

n/a

Current or Future MSU course-Not Graded

n/a

n/a

IP

In-Progress Transfer Course-Final Grade Not Received

n/a

NG

n/a

Grade Not Yet Available/Extended Course

n/a

P

TP

Pass

n/a

NP

TT

Not Pass

n/a

NR

n/a

Grade Not Yet Reported

n/a

V

n/a

Visitor (Audited)

n/a

W (or N prior to fall 2009)

n/a

Withdrew

n/a

XF

TXF

Failure Due To Academic Dishonesty

0.00

XM

XT

Academic Renewal

n/a

Z

n/a

Deferred Grade (only used at GR level)

n/a

Degree Audit-Printing and Saving

Q: Are previous general degree audits saved?

A: The most recent version of the degree audit stays. Any previous versions are automatically deleted when a new audit is generated.

Q: Are previous what-if degree audits saved?

A: No. What-if degree audits are not saved. If you wish to save one, you will need to save it as a PDF.

Q: I want to generate a PDF version of the what-if audit, but when I click the "Process What-If" button, the "Save as PDF" button goes away. What should I do?

A: Do not click the "Process What-If" button. Instead, click the "Save as PDF" button which will cause a new audit to generate and it will generated automatically in PDF format.

Q: Can I print the degree audit? I don't see a "Print" button anywhere?

A: The old Print button was removed as it was not compatible for Mac users. You can still easily print a degree audit by generating the PDF version. You can right click on the PDF audit and select the print option.

Student Educational Planner (SEP)

Q: Are there any differences between student access and advisor access?

A: Yes. Students have access to view a plan while advisors have access to view and edit the plan. Students will have three views (calendar, planner notes, audit) while advisors will have four views (calendar, planner notes, audit, edit).

Q: Are SEP plans required for graduation?

A: SEP plans are not required for graduation. Usage is optional. If you are a student who is interested in having an SEP plan created, you should talk to your academic advisor to see if this is a tool your academic program is using with advisees.

Q: Do students receive an automatic notification when a plan is created?

A: No. A student would be able to see the plan if the student clicked on the "Student Planner" tab, but there is not an automatic electronic notification that goes to a student to indicate that a plan has been created.

Q: Can advisors enter exceptions directly in the SEP audit view?

A: No. You must leave the SEP and go to the exceptions tab to enter course exceptions.

Q: I know I can drag and drop courses in the audit view from audit to planner. Can I made other changes too?

A: No. For things such as moving courses from semester to semester, deleting courses, marking courses as critical, assigning minimum credit hours and grades, or adding placeholders, advisors will need to go to the edit view. You can also still drag and drop from the "Still Needed" tree on the right side of the audit view.

Q: I noticed some slight variations in appears between the traditional audit and "audit view" audit. Should I be concerned about this?

A: No. These are purely cosmetic difference and do not affect the audit functionality. These slight variations include thicker header bars, catalog term text and catalog term data slightly crunched together, lines between requirements, and exception descriptions that do not line up as neatly as they do on the traditional audit.

Q: Is there a way to print the audit from the SEP audit view that includes planned courses?

A: It is very difficult to print as it's designed as an online tool. To print a copy, you need to do so using Google Chrome as your web browser. It will not print from other browsers. In Google Chrome, go to the "audit view." Highlight all of the text in the degree audit side (left side) of the audit view screen. Right-click on the highlighted text to access "print" in the menu.  Click "Selection" as the area you wish to print. To save to PDF, you can do the same thing only change the printer from a local or networked printer to "Save as PDF" and save it to the desired file location.

Q: Can advisors/departments/colleges run reports to get data out of the SEP?

A: Reports are not yet development, but reporting is on the roadmap as a future enhancement. We plan to develop reports where users can look for students who are off-track with their SEP. Additionally, we plan to develop reports that allows for course demand reporting based on SEP course planning. The target date for when these reports will be available is unknown at this time.