MINUTES OF THE BOARD OF GOVERNORS
RISK MANAGEMENT AND AUDIT COMMITTEE
MISSOURI STATE UNIVERSITY
FEBRUARY 21, 2019, 4:00 P.M.
TURNER FAMILY CONFERENCE ROOM, CARRINGTON HALL 203
Present - Mr. Craig Frazier, Committee Chair
Mr. Gabriel Gore, Committee Member
Mr. Gregory Spears, Committee Member
Ms. Carrie Tergin, Committee Member
Also Present - Mr. Clifton Smart III, President
Mr. Keith Boaz, Senior Associate Athletic Director, Athletics and Entertainment, Hammons
Student Center
Ms. Kristen Bright, Partner, BKD
Ms. Donna Christian, Director of Internal Audit and Risk Management
Ms. Kelly Dalton, Manager, Accounts Payable and Budgeting, Financial Services
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel and Chief Compliance Officer
Mr. Steve Foucart, Chief Financial Officer
Ms. Yan Gao, Accountant, Financial Services
Ms. Kim Hamm, Partner, BKD
Mr. Robert Martin, Information Security Officer
Ms. Beverly Miller Keltner, Governor
Mr. William Miller, Student Governor
Mr. Kyle Moats, Director of Athletics
Mr. Jeff Morrissey, Chief Information Officer
Mr. Kendall Seal, Governor (conference phone)
Ms. Jennifer Severson, Director of Accounting and Budgeting
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor
Dr. Dee Siscoe, Vice President for Student Affairs
Ms. Shannon Stanton, Box Office Manager, Juanita K. Hammons Hall
Ms. Kristan Gochenauer, Secretary to the Board
1. Roll Call – Mr. Craig Frazier, Committee Chair, called the Risk Management and
Audit Committee meeting to order at 4:00 p.m. on Thursday, February 21, 2019, in the
Turner Family Conference Room, Carrington Hall 203, on the campus of Missouri State
University in Springfield, Missouri.
2. Approval of Minutes – Mr. Frazier mentioned that the first item of business was the approval of minutes from the December 13, 2018 meeting. Mr. Gregory Spears made a motion, seconded by Ms. Carrie Tergin.
Motion passed unanimously.
3. Review of NCAA Independent Accountant’s Report on Applying Agreed-Upon Procedures – Ms. Kristen Bright, Partner, BKD gave an overview of the NCAA Independent Accountant’s Report, a limited scope report that is not an audit of the athletic program. The review included University revenues, in which no line item exceptions were noted and expenses, where exceptions were identified secondary to student-athlete financial aid initial reporting through compliance software.
4. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Frazier asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the February 21, 2019, Risk Management and Audit Committee meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(14). “Records which are protected from disclosure by law;”
B. R.S.Mo. 610.021(17). “Confidential or privileged communications between a
public governmental body and its auditor,...” and
C. R.S.Mo. 610.021(21). “Records that identify the configuration of components or the operation of a computer, computer system, computer network or telecommunications network, and would allow unauthorized access to or unlawful disruption of a computer, computer system, computer network or telecommunications network of a public governmental body.”
Ms. Tergin moved the approval of the resolution and Mr. Spears seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Gore, Spears and Tergin; those voting against – none.
Mr. Frazier declared the resolution passed unanimously. The open meeting was recessed at 4:17 p.m. to go into closed session.
The open meeting was reconvened at 5:43 p.m.
5. Adjournment – Mr. Frazier adjourned the meeting at 5:44 p.m., on the motion
of Mr. Spears, the second of Ms. Tergin, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board