August 3, 2017

AUGUST 3, 2017

1.    Roll Call
Present-Ms. Virginia Fry, Chair
Mr. Tyree Davis IV, Student Governor
Mr. Craig Frazier, Governor
Mr. Gabriel E. Gore, Governor
Mr. Stephen B. Hoven, Governor (by conference call)
Ms. Beverly Miller, Governor
Ms. Carol Silvey, Governor
Mr. Gregory Spears, Governor 
Ms. Carrie Tergin, Governor

Absent-    Mr. Kendall Seal, Governor

Also Present-Clifton M. Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Victor Matthews, Dean, College of Humanities and Public Affairs
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2.    Presiding – The presiding officer for the meeting was Ms. Virginia Fry, Chair of the Board of Governors.  She called the meeting to order at 8:30 a.m. at the Jordan Valley Innovation Center, 524 N. Boonville Ave., Springfield, Missouri.  

3.    Approval of Minutes – Ms. Fry mentioned that the first item of business was the approval of the minutes for the open and closed meetings of June 23, 2017.  Ms. Carol Silvey so moved, receiving a second from Ms. Carrie Tergin.
Motion passed 8-0.

4.    Consent Agenda – Ms. Fry noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

Approval of Fiscal Year 2017-2018 Employment Agreements for Athletic Administrators and Coaches (Human Resources No. 1560-17).

Approval of Employment Contract of Melissa Stokes, Head Coach, Women’s Volleyball (Human Resources No. 1561-17).

Approval of Employment Contract of Keith Guttin, Head Coach, Baseball (Human Resources No. 1562-17).

West Plains Campus
Approval of Activity Report dated August 3, 2017 (West Plains Campus Activity Report No. 122-17).

Approval of Actions Concerning West Plains Campus Academic Employees (West Plains Campus Personnel No. 410-17).

Approval of Actions Concerning West Plains Campus Non-academic Employees (West Plains Campus Personnel No. 411-17).

Springfield Campus Purchases/Contracts
Approval of Procurement Activity Report for the period June 7, 2017 through July 19, 2017 (Purchasing Activity Report No. 456-17).

Facilities and Equipment
Approval of the June 2017 Activity Report (Activity Report No. 295-17).

Approval of a Lease Agreement for Office and Storage Space at The Fairbanks with The Drew Lewis Foundation, Springfield Missouri (Agreement No. 392-17).

Human Resources Items
Approval of Actions Concerning Academic Employees (Human Resources No. 1563-17).

Approval of Actions Concerning Non-academic Employees (Human Resources No. 1564-17).

Ms. Beverly Miller moved to approve the Consent Agenda, receiving a second from Mr. Craig Frazier.

Motion passed 8-0.

5.    Enterprise Risk Management: 
A.    Ms. Donna Christian, Director of Internal Audit and Compliance, provided an overview of the Enterprise Risk Management Committee, which was instituted in 2014.  She then gave an in depth summary of the top ten risks confronting the Springfield campus and how the risks were determined/ranked.

B.    Dr. Drew Bennett, Chancellor, summarized the top seven risks related to the West Plains and Mountain Grove campuses, highlighting the similarities and differences to the Springfield campus.  

6.    2017-18 Planning:
A.    Developing a Sustainable Financial Model – President Clif Smart gave an overview of the current loss of support for higher education, noting the reductions in state funding that the University has experienced in the last six months.  He shared his strategic philosophy of moving away from a model where cost is the main driver. Instead, the model will be comprised of four strategic pieces to include affordability, efficiency, increasing revenue and evaluation/revision of the current tuition, fee and scholarship model. 

B.    Focus Areas – President Smart reviewed the three major focus area, which are increasing the number of graduations while maintaining academic rigor and quality, enhancing campus diversity and inclusion and funding.  He emphasized how each connects directly to the sustainable financial model. 

C.    Action Plan – President Smart then discussed how the University will implement the financial model through creating an environment of working together and prioritization.    

D.    Approval of Appropriations Requests – President Smart gave an overview of the fiscal year 2019 appropriations request for operations.  The total request of $93,959,306 is comprised of the following: existing funding for core operations in the amount of $86,120,837; new funding to include core operating support/performance funding and the collaborative engineering program in the amount of $4,781,042; new decision item requests to include nursing program expansion, entrepreneurship program and equity funding for the West Plains campus in the amount of $2,058,979; debt offset tax authority in the amount of $350,000; and Missouri Returning Heroes Act funding in the amount of $648,448.  President Smart then asked for approval of the Fiscal Year 2019 Appropriations Request for Operations Resolution (Finance No. 1061-17).  A motion was made by Ms. Miller and seconded by Ms. Silvey.  

Motion passed 8-0. 

President Smart then presented a resolution for approval of the Fiscal Year 2019 Capital Improvement Priorities (Finance No. 1062-17). Mr. Gabriel Gore made a motion to approve, receiving a second from Ms. Tergin. 

Motion passed 8-0.
7.    IDEA Commons:
A.    History to Present – President Smart gave an overview of the history of IDEA Commons. Mr. Allen Kunkel, Associate Vice President Economic Development and Director of JVIC, then showed a presentation on IDEA Commons and JVIC, focusing on the key role it plays as a technology accelerator for University programs.  Mr. Brian Kincaid, Director of Business Incubator, and Ms. Rachel Anderson, Entrepreneurial Specialist, gave an overview of the Plaster Center and the eFactory.  They shared that the eFactory, which is critical to attracting and retaining talent and leveraging existing resources/partnerships, is currently at 90% capacity.

Mr. Stephen Hoven left the meeting at this time.

B.    Tour JVIC, the Plaster Center, and Brick City – The Board took a tour of the Universities downtown facilities to include JVIC, the Plaster Center and Brick City. 

C.    Future – President Smart updated the Board on the Vecino project with the City of Springfield noting this is the most innovate project the University has done.  This is an opportunity to attract and maintain as well as play a major role in economic development towards future success for the University and the community.  Dr. Stephanie Bryant, Dean of the College of Business, and Dr. Joshua Davis, Department Head for Management & Information, presented on the expansion of the entrepreneurship program, sharing their vision to innovate, accelerate and engage. 

D.    Approval of Land Purchase and MOU with City of Springfield – Ms. Rachael Dockery, General Counsel, requested approval of a contract for the purchase of property at 411-417 West Mill Street, Springfield, Missouri (Land Purchase No. 102-17). Property purchase will be at the appraisal cost of $540,000, payable through one-time funds. Moved and seconded, respectively, by Ms. Silvey and Ms. Tergin. 

Motion passed 7-0.

She then requested approval of a memorandum of understanding between the Board of Governors of Missouri State University and the City of Springfield, Missouri concerning the use of a property adjacent to occupied or owned University property downtown Springfield, Missouri (Agreement No. 393-17).  Property has been appraised at $275,000. Ms. Miller made a motion, which was seconded by Ms. Silvey. 

Motion passed 7-0.

Ms. Dockery requested approval of parking lot lease agreement with Missouri State University Development Corporation for lot located at 353 N. Campbell Avenue, Springfield, Missouri (Agreement No. 394-17).  Moved and seconded, respectively, by Mr. Gregory Spears and Mr. Frazier.  

Motion passed 7-0.

A motion to recess the Board of Governors’ meeting at 3:26 p.m. was made by Ms. Miller and second by Ms. Silvey.   

Motion passed 7-0.  

 The Board of Governors’ meeting was called back to order at 3:30 p.m. Roll was
 taken with the following Governors present – Governors Davis, Frazier, Fry, Gore,
 Miller, Silvey, Spears, and Tergin.

8.    Old Business:
A.    Update on Progress of Residence Hall – Mr. Matt Morris, Vice President for Administrative Services, provided an update on the progress of the proposed residence hall noting the University is currently working on the “nuts and bolts” of the agreement.  
9.    New Business:
A.    Office of Research Year-End Report – Dr. Jim Baker, Vice President for Research & Economic Development & International Programs, presented the June 30, 2017 year-end activity report for the Office of Research.  He reported that 383 total proposals were submitted, the second highest recorded, with $20,584,404 funds awarded. Federal funding this past year was at 43%. Other funding sources include state, international and business.     

B.    Foundation Year-End Report – Mr. Brent Dunn, Vice President for University Advancement, presented the June 30, 2017 year-end report of the Missouri State University Foundation. The total gifts received in FY2017 totaled $19,515,898; second best year ever.  At year-end, the Foundation endowment is approximately $80 million. 

C.    Approval of Policy Revisions – Mr. Steve Foucart, Chief Financial Officer, presented a resolution for Approval of Revisions to G1.18 Contract Authorization Policy as well as a resolution for Approval of Revisions to G8.06 Contracts for Construction Policy and G8.07 Contracting for Professional Services – Architects, Engineers and Land Surveyors Policy.  Upon Mr. Gore’s recommendation, both resolutions were withdrawn.  The resolutions will be discussed at the October Finance and Facilities meeting. 

D.    Approval of 2018 Board of Governors Meeting Schedule – President Smart presented the resolution (Administration No. 46-17) to approve the 2018 Board of Governors’ meeting schedule.  The schedule of six meetings includes the elimination of the March retreat, the June meeting in West Plains, and the expansion of the August retreat.  Ms. Miller moved to approve the 2018 meeting schedule, receiving the second of Mr. Frazier. 

Motion passed 7-0.

E.    Discussion of 2018 Board of Governor Officers – Ms. Fry stated that the Board needed to discuss a possible slate of officers for the 2018 calendar year.  Ms. Fry then proposed Ms. Carrie Tergin as Chair.  Ms. Tergin noted that Mr. Kendall Seal had noted interest in the Vice-Chair position. It was determined that with his term expiring on January 1, 2019, this would create a potential issue with the succession plan.  Ms. Fry then proposed Mr. Gabriel Gore as Vice-Chair.  The other members of the Board accepted these proposals.  The election of officers will be held at the October 27, 2017 Board meeting. 

10.    Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Ms. Fry asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this August 3, 2017 meeting of the Board of Governors to consider items of business pursuant to:

A.    R.S.Mo. 610.021 (1).    “Legal actions, causes of actions, or litigation involving a public governmental body…”

B.    R.S.Mo. 610.021(3).  “Hiring, firing, disciplining or promoting of particular employees by a public governmental body...”

C.    R.S.Mo.  610.021(13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment…”; and

D.    R.S.Mo. 610.021(17).  “Confidential or privileged communications between a public governmental body and its auditor,....”

Mr. Gore moved the approval of the resolution and Mr. Frazier seconded the motion.

A roll call vote on the motion was as follows:  those voting in favor – Governors Frazier, Fry, Gore, Miller, Silvey, Spears, and Tergin; those voting against – none.

Ms. Fry declared the resolution passed unanimously. The open meeting was recessed at 4:20 p.m. to go into closed session.

The open meeting was reconvened at 5:30 p.m.  

11.    Date of Next Meeting – The date of the next regularly scheduled meeting was set for Friday, October 27, 2017, at 1:00 p.m. on the Springfield Campus. 

12.    Adjournment – Ms. Fry adjourned the meeting at 5:31 p.m. on the motion of Ms. Miller, the second of Ms. Silvey, and the unanimous vote of the Board. 

Kristan Gochenauer