December 15, 2016

DECEMBER 15, 2016 1:00 P.M.

1. Roll Call
Present- Mr. Joe Carmichael, Vice Chair
Mr. Tyree Davis, Student Governor
Ms. Virginia Fry, Governor
Dr. Peter Hofherr, Chair
Mr. Stephen B. Hoven, Governor
Ms. Beverly Miller, Governor
Mr. Kendall Seal, Governor
Mr. Gregory Spears, Governor
Ms. Carrie Tergin, Governor

Absent- Mr. Gabriel Gore, Governor

Also Present- Clifton Smart III, President
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2. Presiding – The presiding officer for the meeting was Dr. Peter Hofherr, Chair of the Board of Governors. He called the meeting to order at 1:00 p.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Board of Governors’ Meeting Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open and closed meetings of October 14, 2016. Mr. Gregory Spears so moved, receiving the second of Ms. Beverly Miller.

Motion passed 8-0.

4. Consent Agenda – Dr. Hofherr noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are:

Approval of Athletics Employment Agreement for Melissa Goodman as an Assistant Administrator (Human Resources No. 1537-16)

West Plains Campus
Approval of Purchase Activity Report (West Plains No. 118-16)

Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 400-16).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 401-16).

Springfield Campus Purchases/Contracts
Approval of Procurement Activity Report for the period September 28, 2016, through November 30, 2016 (Purchasing Activity Report No. 447-16).

Facilities and Equipment
Approval of Activity Report for the month of September 2016 (Activity Report No. 286-16).

Approval of Activity Report for the month of October 2016 (Activity Report No. 287-16).

Approval of consultant and authority to enter into an agreement for professional services in conjunction with the bathroom renovation in Shannon Tower of Blair-Shannon House (Agreement No. 383-16).

Human Resources Items
Actions concerning academic employees (Human Resources No. 1538-16).

Actions concerning non-academic employees (Human Resources No. 1539-16).

Approval of actions concerning exempt salary adjustments (Human Resources No. 1540-16).

Approval of actions concerning non-academic salary adjustments (Human Resources No. 1541-16).

Mr. Spears made a motion to approve the Consent Agenda, receiving a second from Mr. Steve Hoven.

Motion passed 8-0.

5. President’s Report – President Clif Smart welcomed everyone to the December commencement week. He stated that on Friday, December 16, we will graduate 1,476 students in two ceremonies at JQH Arena. In addition, we will award the Government Excellence Award to Dr. Michael Nietzel and the Bronze Bear Award to Mr. Bobby Allison.

He then asked Dr. Dee Siscoe, Vice President for Student Affairs, to present the Citizen Scholar resolution. Dr. Siscoe presented the resolution (Award No. 72-16) to approve the following students as Citizen Scholars for 2016-2017: Jaggar Deeds, Kimberleigh Eng, Caroline Finnell, Alexis Jemes, Michelle Pellegrino, and Victoria York. A motion was made by Ms. Carrie Tergin and seconded by Ms. Miller.

Motion passed 8-0.

Dr. Siscoe then introduced each of the Citizen Scholars with members of the Citizen Scholar Selection Committee, board members Ms. Carrie Tergin, Mr. Tyree Davis IV, Ms. Virginia Fry, and Mr. Kendall Seal, assisting with the presentation of award certificates.

President Smart next gave an overview of the recent trip to China in which Board members Mr. Joe Carmichael and Ms. Tergin participated. Ms. Tergin shared some photos from the trip. Both Ms. Tergin and Mr. Carmichael emphasized the importance of continued relationships.

President Smart then presented two separate resolutions to recognize the extraordinary service of Dr. Peter Hofherr and Mr. Steve Hoven while serving on the Board of Governors for Missouri State University. The resolutions were moved by Ms. Virginia Fry and seconded by Mr. Carmichael.

Motion passed 8-0.

6. West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, gave an update on performance measures for the West Plains campus; noting that the campus met all five this year. He then requested approval of the West Plains campus 2017-2022 Long-Range Plan (Board Policies No. 105-16). Moved by Ms. Tergin and seconded by Ms. Miller.

Motion passed 8-0.

7. Academic Affairs:
a. Faculty Senate Report – Mr. Micheal Foster, Chairperson of the Faculty Senate, presented a resolution unanimously passed by the Faculty Senate recommending that an Honorary Doctorate of Public Affairs be conferred upon Mrs. Sara Nell Lampe (Awards No. 73-16) and awarded at the May 2017 commencement. Moved by Mr. Carmichael and seconded by Ms. Fry.

Motion passed 8-0.

Mr. Foster further reported that Faculty Senate continues to look at retention and graduation rates in relation to Missouri Senate Bill 997.

b. Report from the Provost – Dr. Frank Einhellig, Provost, gave an update on performance measures for the Springfield campus. Approval was requested for the resolution to establish the William H. Darr College of Agriculture (Curriculum No. 377-16). Moved by Mr. Hoven and seconded by Ms. Miller.

Motion passed 8-0.

8. Student Affairs:
a. Report from Student Body President – Mr. Adam Coffman, Student Body President, reported that the West Plains interns in Dalian, China are doing fantastic and the West Plains SGA is currently participating in a can food drive. Mr. Coffman shared that this November, on the Springfield campus, the Student Initiative Fund was passed to provide upgrades to lockers at the Foster Recreation Center. He also noted that SGA members are looking forward to providing representation on a number of new task forces across campus.

9. New Business:
a. Approval of the 2017 Executive Committee of the Board and Announcement of Board Committee Appointments – Mr. Carmichael, Chair-Elect, proposed that the 2017 Executive Committee be Ms. Virginia Fry, Mr. Gregory Spears, Ms. Carrie Tergin, and himself. He further proposed the following: Audit Committee be comprised of Mr. Gregory Spears, Chair, Ms. Virginia Fry and Mr. Kendall Seal; Mr. Kendall Seal and Ms. Beverly Miller serve as Chair and Vice Chair respectively of the Programs and Planning Committee; Mr. Gabriel Gore and Mr. Steve Hoven serve as Chair and Vice Chair respectively of the Finance and Facilities Committee; and Ms. Beverly Miller serve as the Foundation Representative. Mr. Hoven moved approval of the appointments with a second from Ms. Miller.

Motion passed 8-0.

10. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statues of Missouri. Dr. Hofherr asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting with closed records and closed vote, be held during a recess of this December 15, 2016 meeting of the Board of Governors to consider items of business pursuant to:

A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body...”

B. R.S.Mo. 610.021(11) and (12). “Specifications for competitive bidding...;” and “Sealed bids and related documents...;”

C. R.S.Mo. 610.021(17). “Confidential or privileged communications between a public governmental body and its auditor,...”

D. R.S.Mo. 610.021(18). “Operational guidelines, policies and specific response plans developed, adopted, or maintained by a public agency responsible for law enforcement, public safety, first response, or public health…”

E. R.S.Mo. 610.021(19). “Existing or proposed security systems and structural plans of real property owned or leased by a public governmental body…”

F. R.S.Mo. 610.021(20). “The portion of the record that identifies security system or access codes or authorization codes for the security systems of real property;…” and

G. R.S.Mo. 610.021(21). “Records that identify the configuration of components or the operation of a computer, computer system, computer network, or telecommunications network, and would allow unauthorized access to or unlawful disruption…”

Mr. Spears moved the approval of the resolution and Mr. Hoven seconded the motion.

A roll call vote on the motion was as follows: those voting in favor – Governors Carmichael, Fry, Hofherr, Hoven, Miller, Seal, Spears, and Tergin; those voting against – none.

Dr. Hofherr declared the resolution passed unanimously. The open meeting recessed at 2:10 p.m. to go into closed session.

The open meeting was reconvened at 5:01 p.m.

Date of Next Meeting – The date of the next regularly scheduled meeting was set for Friday, February 3, 2017, at 1:00 p.m. on the Springfield Campus.

13. Adjournment – Dr. Hofherr adjourned the meeting at 5:02 p.m., on the motion of Mr. Spears, the second of Ms. Fry, and the unanimous vote of the Board.

Kristan Gochenauer
Secretary to the Board