September 20, 2017

MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
SEPTEMBER 20, 2017

1.    Roll Call:
Present - Ms. Virginia Fry, Chair of the Board
Ms. Beverly Miller, Governor (by conference call)
Mr. Gregory Spears, Governor (by conference call)
Ms. Carrie Tergin, Vice Chair of the Board (by conference call)

Present -    Mr. Clifton M. Smart III, President
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Ms. Nechell Bonds, Director of Admissions
Ms. Megan Broemmer, Client Services Manager, Med-Pay, Inc. (by conference call)
Ms. Donna Christian, Director of Internal Audit and Compliance        
Ms. Amelia Counts, Governor (by conference call)
Ms. Jen Cox, Assistant to the Vice President, Administrative Services
Mr. Tyree Davis, IV, Governor
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Ms. Tammy Few, Director of Human Resources
Mr. Tom Johnson, Director of Safety and Transportation        
Mr. Marshall Kinne, Director of Compliance, Med-Pay, Inc. (by conference call)
Ms. Theresa McCoy, Director of Computer Services
Ms. Rachel McGinnis, Budget and Contracts, Research and Economic Development
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Mr. Brent Moore, Chief Engineer, OPTV
Dr. Dave Muegge, Director of Health and Wellness Services
Mr. Tom Peters, Dean, Library
Mr. Doug Sampson, University Architect and Director of Planning, Design & Construction
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Mr. Don Simpson, Associate Vice President for Enrollment Management and Services
Ms. Amie Squibb, Enrollment Services System Coordinator
Ms. Hanna Sumpter, Standard Student Reporter
Ms. Lauren Webster, Associate Director for Planning, Design & Construction
Ms. Tammy Wiley, General Manager, KSMU
Mr. Mike Wills, Director for Procurement
Mr. Ryan Wilson, Past Chair, Staff Senate
Ms. Kristan Gochenauer, Secretary of the Board
 
2.    Presiding – Ms. Virginia Fry, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 3:59 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3.    Approval of Minutes – Ms. Fry mentioned that the first item of business was the approval of the minutes for the open meeting of August 16, 2017.  Ms. Beverly Miller so moved, receiving the second of Mr. Gregory Spears.

Motion passed 3-0. 

4.    President – President Clif Smart tabled the revisions to Governing Policy G5.02 Expressive Activity Policy.  The policy revisions will be discussed at the October 27, 2017, Programs and Planning Committee meeting with a vote at the October 27, 2017, regular Board of Governors meeting. 

5.    Human Resources – Mr. Matt Morris, Vice President for Administrative Services, presented a resolution requesting approval of revisions to the Missouri State University group medical plan (Finance No. 1063-17).  Modifications were based on industry best practices.  Ms. Miller so moved receiving a second from Ms. Carrie Tergin.

Motion passed 3-0.

6.    Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from August 11, 2017 through September 14, 2017 (Purchasing Activity Report No. 458-17). The four items included in the resolution were:

•    Approval requested for lease of classroom space for the Theatre and Dance Department. The term of the lease is August 21, 2017 through December 14, 2017, at a total cost of $1,361.25, payable in one lump-sum payment.

•    Approval recommended to enter into an agreement with Hobsons for undergraduate Online Admissions Application and Customer Relationship Management Platform for the Office of Admissions. Agreement is a three year contract with three optional two-year renewals available at a total cost of $273,141.  

•    Approval requested for participation in a contract agreement with Educational and Institutional (E&I) Cooperative Services Contract CNR-01146 for Steelcase Furniture through Color Art Integrated Interiors, LLC, for the Health and Wellness Center.  Estimated cost of the furniture is $295,000.

•    Approval requested for participation in a contract agreement with Educational and Institutional (E&I) Cooperative Services Contract CNR-01146 for Steelcase Furniture through Color Art Integrated Interiors, LLC, for the Meyer Library.  Estimated cost of the furniture is $363,060.95.  A motion was made and seconded, respectively, by Ms. Miller and Mr. Spears.

Motion passed 3-0.  

7.    Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, presented a resolution requesting approval of an intergovernmental agreement regarding law enforcement services with Missouri State University for fiscal year 2018 (Agreement No. 397-17) with the City of Springfield at a cost of $722,219.28. Agreement effective July 1, 2017 through June 30, 2018, and will continue on a month-to-month basis as needed. A motion was made by Mr. Spears and seconded by Ms. Tergin.

Motion passed 3-0.

Ms. Morris then presented a resolution requesting approval of a MOU regarding law enforcement services with Missouri State University for the Mountain Grove Campus (Agreement No. 398-17).  A motion was made and seconded, respectively, by Ms. Miller and Mr. Spears.

Motion passed 3-0.

Mr. Morris next presented a resolution recommending approval of a consultant and authority to enter into agreements for professional services in conjunction with the Federal Communications Commission channel reassignments to televisions stations KOZK and KOZJ (Agreement No. 399-17).  Marsand, Inc. will perform the work with payment through the KOZK Fordland Reassign and KOZJ Joplin Reassign budgets funded from the Federal Communications Commission Reimbursement Fund.  Mr. Spears made a motion with a second from Ms. Tergin. 

Motion passed 3-0.

Mr. Morris then presented a resolution recommending approval of a consultant and authority to enter into an agreement for professional services in conjunction with the tower reinforcement for the KOZK television station (Agreement No. 400-17). Tower Consultants, Inc. will perform the work with payment through the KOZK Fordland Reassign budget funded from the Federal Communications Commission Reimbursement Fund.  A motion was made by Mr. Spears and seconded by Ms. Tergin.

Motion passed 3-0.

Mr. Morris next presented a resolution recommending approval of a lease agreement for radio tower space for KSMU-West Plains between Missouri State University and Tom and Shawn Marhefka (Agreement No. 401-17). The proposed five-year lease agreement will take effect October 1, 2017 and will expire on September 30, 2022, at a cost of $9,240 per year. A motion was made and seconded, respectively, by Ms. Miller and Ms. Tergin.

Motion passed 3-0.

Mr. Morris then presented a resolution requesting approval to enter into a lease agreement at Jordan Valley Innovation Center (JVIC) (Agreement No. 402-17). The lease agreement with ESM Technologies, Inc. would be extended for a period of 12 months commencing on September 1, 2017 and expiring on August 31, 2018.  Ms. Tergin made a motion with a second from Ms. Miller. 

Motion passed 3-0.

Mr. Morris last presented a resolution requesting approval of bids and award of a contract for the elevator refurbishing at the Professional Building (Agreement No. 403-17). A low bid was received of Thyssenkrupp Elevator Corporation in the amount of $91,282 for the base bid plus alternate 1.  Total project budget cost is $135,000.  A motion was made by Mr. Spears with a second from Ms. Tergin.

Motion passed 3-0.

8.    Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Ms. Fry asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this September 20, 2017, Executive meeting of the Board of Governors to consider items of business pursuant to:

A.    R.S. Mo. 610.021(13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment…;”

Mr. Spears moved the approval of the resolution and Ms. Tergin seconded the motion.

A roll call vote on the motion was as follows:  those voting in favor – Governors Fry, Miller, Spears and Tergin; those voting against – none.

Ms. Fry declared the resolution passed unanimously. The open meeting was recessed at 4:32 p.m. to go into closed session.

The open meeting was reconvened at 4:39 p.m.  
     
9.    Adjournment – Ms. Fry adjourned the conference-call meeting at 4:40 p.m. on the motion of Mr. Spears, the second of Ms. Miller, and the unanimous vote of the committee. 

Kristan E. Gochenauer
Secretary of the Board