January 18, 2017

JANUARY 18, 2017


1. Roll Call:

Present - Mr. Joe Carmichael, Chair of the Board
Ms. Virginia Fry, Vice Chair of the Board (by conference call)
Mr. Gregory Spears, Governor (by conference call)
Ms. Carrie Tergin, Governor (by conference call)

Also Present - Mr. Clif Smart, President
Mr. Tyree Davis, IV, Student Governor
Mr. Kendall Spears, Governor (by conference call)
Dr. Jim Baker, Vice President for Research and Economic Development & International Programs
Dr. Drew Bennett, Chancellor (by conference call)
Ms. Donna Christian, Director of Internal Audit & Compliance
Ms. Jen Cox, Assistant to the Vice President for Administrative Services
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Steve Foucart, Chief Financial Officer
Mr. Matt Morris, Vice President for Administrative Services
Dr. Dave Muegge, Director of Health and Wellness
Mr. Doug Sampson, University Architect and Director of Planning, Design & Construction
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Mike Wills, Director for Procurement
Ms. Kristan Gochenauer, Secretary of the Board

2. Presiding – Mr. Joe Carmichael, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Minutes – Mr. Carmichael mentioned that the first item of business was the approval of the minutes for the open and closed meetings of November 16, 2016. Ms. Carrie Tergin so moved, receiving the second of Mr. Gregory Spears.

Motion passed 3-0.

4. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 448-17) summarizing Procurement Services’ activities from December 16, 2016, through January 13, 2017. Mr. Foucart recommended the following three items for approval:

  • Approval is recommended for a new lease agreement for housing for students participating in the International Leadership Training Center effective January 1, 2017 through July 31, 2017 at a total cost of $37,400.
  • Recommend approval for a dual award for a three-year contract, with two optional one-year renewals, with BMS CAT and Service Master for Disaster Restoration and Recovery Services on an as needed basis.
  • Approval is recommended for renewal of Contract C6877-1 with Academic Health Plans for student health insurance for international students. Contract would be effective August 10, 2017 through August 10, 2018 at an estimated cost of $1,588,308. This is the second of four available contract renewal options.

Mr. Spears offered a motion to approve. Ms. Fry seconded the motion.

Motion passed 3-0.

5. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, presented a resolution for approval to increase the project budget for the roof replacement and south exterior wall repairs at the Jim D. Morris Center (Bids and Quotations No. 1537-17) by $40,000 with a total project budget of $690,000.

Moved and seconded, respectively, by Ms. Tergin and Ms. Fry.

Motion passed 3-0.

6. New Business – President Smart briefed the Board on state withholdings.

7. Adjournment – Mr. Carmichael adjourned the conference-call meeting at 4:38 p.m. on the motion of Ms. Tergin, the second of Mr. Spears, and the unanimous approval of the committee.

Kristan Gochenauer
Secretary of the Board