February 18, 2015




February 18, 2015

1.                  Roll Call:

Present -    Mr. Joe Carmichael, Governor (by conference call at 4:08 p.m.)

                  Ms. Virginia Fry, Governor (by conference call)

Dr. Peter Hofherr, Vice Chair of the Board (by conference call)

                  Mr. Stephen B. Hoven, Chair of the Board (by conference call)


Present -    Mr. Clif Smart, President

                  Ms. Beverly Miller, Governor (by conference call)

                  Ms. Carrie Tergin, Governor (by conference call)

                  Mr. Caleb Doyle, Student Governor

                  Mr. Ken McClure, Vice President for Administrative and Information Services

                  Ms. Rachael Dockery, General Counsel

                  Mr. Steve Foucart, Chief Financial Officer

Mr. Matt Morris, Associate Vice President for Administrative and Information Services

Mr. Doug Sampson, University Architect and Director of Planning, Design, and Construction

Dr. David Muegge, Director of the Taylor Health and Wellness Center

Dr. Thomas Lane, Director of the Plaster Student Union

Mr. Jeff Morrissey, Chief Information Officer (by conference call)

Mr. John McAlear, Secretary of the Board

 2.                  Presiding – Mr. Stephen B. Hoven, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:05 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

 3.                  Approval of Minutes – Mr. Hoven mentioned that the first item of business was the approval of the minutes for the open meeting of January 21, 2015.  Ms. Fry so moved, receiving the second of Dr. Hofherr.

Motion passed 3-0 (Fry, Hofherr, Hoven).

 4.                  Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 416-15) summarizing Procurement Services’ activities from January 15, 2015, through February 12, 2015. The five items in the report are:

Approval is requested to exercise the first of four possible contract renewals with Edward Jones to provide bond underwriter services for the period July 1, 2015, through June 30, 2016.

Approval is requested to extend our workplace ethics reporting service for another three-year period with EthicsPoint, now NAVEX Global. The estimated three-year cost is $15,880.72. This system has been used for the past eight years and provides an anonymous reporting, by telephone line or secure website, for employees to report conduct they believe is illegal or unethical.

In response to an RFP for Level 1 (General) and Level II (Pathology) medical laboratory testing services for the Taylor Health and Wellness Center, four proposals were received. Approval is requested to award Level 1 testing services to Quest Diagnostics and Level II services to Boyce and Bynum (the current provider for both levels). The contract terms will be one year (May 1, 2015, through April 30, 2016) with four one-year renewals with an estimated annual cost of $102,000. The cost savings associated with making a split award between two vendors is estimated to be $33,000 over the potential five-year period.

Pursuant to University policy, which allows the University to participate in contract agreements established by other entities, approval is requested to continue utilizing the contract established by the Michigan Collegiate Telecommunication Association, in partnership with the Midwestern Higher Education Compact, with CenturyLink for long distance, conference-calling, and other related services. The University has been a member of this group since 2006 and other members include the University of Missouri System, University of Central Missouri, Missouri Western, and Northwest Missouri State. The estimated cost for the three-year renewal is $170,000.

Approval is requested to award the contract for health insurance for international students to Academic Health Plans, the current carrier, for the period of August 10, 2015, through August 10, 2016. The Board was advised last year that the current coverage period would be the last year to offer health insurance to domestic students due to readily available alternatives. Four proposals were received through an RFP process and the annual premium for student-only coverage under the new contract will be $1,216, which represents a savings of $218 per year for our international students.

Dr. Hofherr moved the approval of the resolution, receiving a second from Mr. Carmichael.

Motion passed 3-0 (Carmichael, Fry, Hofherr).

 5.                  Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, presented a resolution for professional services in conjunction with the renovation of the dining center at Blair-Shannon House (Architects & Engineers No. 707-15) – Butler Rosenbury & Partners for a fixed fee of  $60,000 plus reimbursable expenses. Additional services of up to $15,000 as described in this agreement may be authorized and approved as necessary. He added that improvements will include improved access to serving lines, the relocation of the salad bar, increased lighting levels, and a new dishwasher.

Moved and seconded, respectively, by Ms. Fry and Dr. Hofherr.

Motion passed 3-0. (Carmichael, Fry, Hofherr)

 6.                  Adjournment — Mr. Hoven adjourned the conference-call meeting at 4:25 p.m., on the motion of Mr. Carmichael and the second of Dr. Hofherr.

 John W. McAlear
Secretary of the Board