July 19, 2017

JULY 19, 2017

1.    Roll Call:
Present - Ms. Virginia Fry, Governor, Chair of the Board (by conference call)
Mr. Gregory Spears, Governor (by conference call)
Ms. Carrie Tergin, Vice Chair of the Board (by conference call)

Absent - Ms. Beverly Miller, Governor

Also Present - Mr. Clifton M. Smart III, President
Dr. Stephanie Bryant, Dean, College of Business
Mr. Tom Carter, Manager, Programing and Product, OPT    
Ms. Jennifer Cox, Assistant to the Vice President, Administrative Services    
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Mr. Craig Frazier, Governor (by conference call)
Mr. Brad Kielhofner, Director, Facilities Management
Mr. Jonathan Lee, Chair Elect, Staff Senate
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Mr. Doug Sampson, University Architect & Director of Planning, Design & Construction
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Mr. Gary Stewart, Director, Residence Life, Housing and Dining Services
Ms. Angela Strider, Assistant Director, Residence Life – Business                 Services
Mr. Mike Wills, Director for Procurement
Mr. Ryan Wilson, Past Chair, Staff Senate
Ms. Kristan Gochenauer, Secretary of the Board
2.    Presiding – Ms. Virginia Fry, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3.    Approval of Minutes – Ms. Fry mentioned that the first item of business was the approval of the minutes for the open and closed meetings of April 19, 2017.  Ms. Carrie Tergin so moved, receiving the second of Mr. Gregory Spears

Motion passed 3-0.
4.    Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 455-17) summarizing Procurement Services’ activities from June 16, 2017 through July 13, 2017, for six items:

•    Recommend approval to extend the Music Library Services Contract(s) C5533-1 with de Wolfe Music USA Incorporated and C5533-2 with American Music Company for three (3) years. Contract(s) period is September 1, 2017 through August 31, 2020 at an estimated cost of $17,850.

•    Request approval to enter into a two-year agreement with Bloomberg Finance, L.P. for electronic real-time financial data and analytical series for the College of Business.   Total cost for services for the two-year period is $135,000.

•    Recommend approval to utilize the Educational and Institutional (E&I) Cooperative Contract CNR01317 with SKC Communications to provide Avaya Software and maintenance support for voice communications to service the Mountain Grove, Springfield and West Plains campuses.  Estimated cost for the period September 1, 2017 through August 31, 2020 is $169,488.

•    Recommend the Board approve renewal of Planned Services Agreement with Johnson Controls, Incorporated (JCI) for the period of July 1, 2017 through June 30, 2018 at a total cost of $249,432.

•    Recommend approval to fund year 15 of a 15-year contract with Mediacom to provide expanded basic cable service to residence hall units.  The estimated cost for the period July 1, 2017 through June 30, 2018 is $531,300. The cost for this service is included in the resident’s fee schedule.

•    Recommend approval to utilize Purchasing Association of Cooperative Entities (PACE) Contract P00153 with Republic Services, Incorporated to provide waste collection and recycling services. Service period would be from August 1, 2017 through December 31, 2021 at an estimated cost of $578,000.  

After a short discussion, Ms. Tergin offered a motion to approve.  Mr. Spears seconded the motion.

Motion passed 3-0.

5.    Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, presented three resolutions for approval.  The first resolution requested approval of a bid and award of a contract for the renovation of Hill Hall (Bids & Quotations No. 1549-17).  The low bid, in the amount of $8,374,771, was received by Carson-Mitchell, Inc. for the base bid plus alternates 1, 2, 3, 4, 6, 7, 8, 9, and 10. The total project budget is $11,001,423 with expected completion by fall 2018 semester.  A motion to approve was made by Ms. Tergin and seconded by Mr. Spears.

Motion passed 3-0.

He next presented a resolution to approve the award of a contract to replace the boilers at Jim D. Morris Center (Bids & Quotations No. 1550-17). A low bid, in the amount of $252,000 for the base, was received by Gold Mechanical, Inc.  Total project budget is $330,000 with work scheduled to be completed during the 2017 fall semester. Mr. Spears moved that we approve with a second by Ms. Tergin. 

Motion passed 3-0.

Mr. Morris last presented a resolution to approve an agreement for professional services in conjunction with the locker room addition at Greenwood Laboratory School (Agreement No. 391-17).  Services of Butler Rosenbury & Partners will be retained at a cost of $73,500 plus reimbursable expenses.   Moved and seconded, respectively, by Mr. Spears and Ms. Tergin.

Motion passed 3-0.    

6.    Adjournment – Ms. Fry adjourned the conference-call meeting at 4:23 p.m. on the motion of Mr. Spears, the second of Ms. Tergin, and the unanimous approval of the committee. 

Kristan Gochenauer
Secretary of the Board