- You must have fund/organization access to some budgets.
- You must have Argos access (under finance folder) before you can run any of the reports
below.
Argos access is granted separately from Fund‐Org access and controlled by the Information
Security Office. When a user is granted Fund/Organization (Budget) access (Approver,
Originator or View), that does not give them access to run Argos finance report. To
request for Argos Finance access, user MUST send an email to InformationSecurity@MissouriState.edu to request access.
All reports below use ODSPROD database connection, so you must use your ODSPROD password to connect and run the report.
If you cannot remember your database password, you can change it by changing your database password. If you cannot remember the username for your Database Account, contact the Help Desk and they can provide it to you. Your database user name is the same for both PROD
& ODSPROD and usually your first initial followed by your last name (example BBEAR
for Boomer Bear).If your database account displays an error message that the account
is locked, please contact Information Security Office for assistance with unlocking
at informationsecurity@MissouriState.edu
BearFinance Argos Reports Guide
If you run into any issues or questions when running the reports, please email us
at BannerFinance@missouristate.edu.
University Departmental Reports are designed to reflect departmental budget and actual
activity based on the type of fund category being reported. Each report may be requested
at the organization, account category, account, or transactional detail level. Fund
and Organization selections may be made for either an individual Fund or Organization
code, or for one of the hierarchical "roll-up" Cost Center, Division, or Department
group codes. If a group code is selected, all areas within that group will be reported
individually with totals for each division. Any information returned will always be
based on authorized Fund/Organization access.
Operating Fund Reports include Budget-to-Actual comparison reports for the General Operating fund (A02000 or A92000 based on Campus). Budget information is provided by Departmental Organization. An Organization code,
Fiscal Year, Month and Campus (Springfield or West Plains) must be specified. Reports
include Adopted Budget, Permanent and Temporary Budget Adjustments, YTD Activity,
Encumbrances and Remaining Balance Available. The Organization and Expense Category
Summary reports also include prior year activity totals and the percent of permanent
budget expended. The Transaction Summary report will also include Budget Pool totals
for reference as well as a Current column to easily identify transactions occurring
within the reported period. The Year to Year comparison report includes activity between
two fiscal years. The comparison report includes prior year activity within the reported
period and provides a difference in balances between the two fiscal years by Account
Category.
Non-Operating Unbudgeted Fund Reports include Revenue and Expense reports for Non-Operating revenue generating funds (such
as Income and most Designated funds) that do not receive an annual budget. Activity
and balance amounts are provided by Departmental Organization for each Fund reported.
A Fund and Organization code must be specified, along with the Fiscal Year and Month.
Reports include Net Asset Carryover, YTD Activity, Balance Encumbered, and resulting
Projected Remaining Net Assets for each fund. The Transactions Summary report will
also include a Current column to easily identify transactions occurring within the
reported period. Non-Operating Unbudgeted funds include fund types B (Income), some E (Designated)
and F (Research).
Non-Operating Budgeted Fund Reports include Budget-to-Actual comparison reports for Non-Operating revenue generating
funds (such as Auxiliaries and some Designated funds) that do receive an annual budget.
Both budgeted and actual revenue and expense information is provided by Departmental
Organization for each Fund reported. A Fund and Organization code must be specified,
along with the Fiscal Year and Month. Reports include Adopted Budget, Permanent and
Temporary Budget Adjustments, YTD Activity, Encumbrances and Remaining Balance Available.
Budgeted and Actual Revenue Over/Under Expenses and Transfers and the resulting Projected
Change to Net Assets after Encumbrances is also provided for each Fund. The Revenue
and Expense Category Summary report also include prior year activity totals and the
percent of permanent budget expended. The Transaction Summary report also includes
a Current column to easily identify transactions occurring within the reported period. Non-Operating Budgeted funds include fund types D (Service Center), H (Auxiliary),
P (Program Income) and some E (Designated).
Grant and Project Fund Reports include Budget-to-Actual comparison reports for Grant and Project funds that require
cumulative balances over the life of the Grant/Project and may span fiscal years.
Budget information is provided by Departmental Organization for each fund reported,
and may include all funds associated with a grant/project or optionally a single fund
or group of funds. Either a Grant/Project ID - OR - a Fund and Organization code must
be specified, along with the Fiscal Year and Month. Reports include Adopted Budget,
Permanent and Temporary Budget Adjustments, "Inception-to-Date" Activity, Encumbrances
and Remaining Balance Available. If requested by Grant/Project ID, a total for the
Grant/Project will be included. For Fund/Organization reports, totals by Cost Center
- Division will be included. The Transaction Summary report also includes a Current
column to easily identify transactions occurring within the reported period. Grant and Project funds includes fund types I (Federal), K (state), M (local), O (Private)
and X (Project).
Transaction History Extract Report Includes detail transactions in a spreadsheet format. The extract report can be run
for a single month or year to date activity. Any information returned will be based
on authorized Fund/Org access. Both a Fund and Organization code must be specified.
The desired Fiscal Year and Month must also be specified.
Activity report
University Operating Fund Budget-to-Actual with Activity include Budget-to-Actual comparison reports for the General Operating fund (A02000
or A92000) based on Campus). Reports includes budgets, expenditures, and encumbrances.
Information is returned at the transaction detail level and transactions with Activity
Code listed first. The organization code must be specified. The desired Fiscal Year
and Month must also be specified. Any information reported will be based on authorized
Fund/Org access.
University Income Account Transaction Summary by Activity includes the transactions for selected activity code(s). Transactions are sorted by
Activity code, Revenue/Expense category and account category. Activity code must be
specified. The desired Fiscal Year and Month must also be specified. Fund code is
optional. Any information reported will be based on authorized Fund/Org access.
University Non-Operating Funds Rev & Exp Transaction with Activity includes Revenue and Expense Category Transactions and Summary Information for Non-Operating
Funds. Information is returned at the transaction detail level and transactions with
Activity Code listed first. The resulting change to net assets is also reported for
each fund along with the projected net asset carryover after encumbrances. Both a
fund and organization code must be specified. The desired Fiscal Year and Month must
also be specified.
University Grants & Projects Transaction Summary with Activity includes Inception to Date Expense Transactions for Grants and Projects. Information
is returned at the transaction detail level and transactions with Activity Code listed
first. The Budgeted, Actual, Encumbrances and Balance Remaining is reported. Either
a Grant ID or a Fund and Organization code combination must be specified. Any information
reported will be based on authorized Fund/Org access.
