Pick-Up Checks and Rush Payments

Check Printing

For effeciency, Checks are only printed once a day. In order for a check to be ready by noon on a particular day, paperwork must be received with all approvals by the Accounts Payable office on the fourth floor of Carrington and marked as RUSH by 3:00 p.m. on the prior business day.

Rush/Priority Designation

Rush Designation

A rush payment has the highest priority. The payment request or purchase order will be paid before any other payment request or purchase order. Items considered rush:

• Payroll
• Postage, paying the Postmaster
• Rents
• Travel Advances
• US Citizen/Immigration
• Utility bills, usually not on a payment request, and directly from Energy Management
• Voyager, fuel bill

Priority Designation

A priority payment has the next highest priority. The payment request or purchase order will be paid after the rush payments, but before the regular payments. Items considered priority:

• Accounts Receivable requests
• Bursar Vouchers, process as indicated
• Capital projects
• Collection/Litigation
• Human Resources requests
• Invoices over 30 days old
• Invoices with discounts
• People: payments for officials, cooperative teaching, performers, etc.
• Registrations/Memberships/Subscriptions
• Requests from the Perkins Loan area
• Telephone bills
• Vehicle payments

Pick-Up Checks

To maintain better internal control checks that can be held for pick-up:

• Financial Aid
• Human Resources insurance checks
• Officials, WBB/MBB only
• Payroll
• Performers
• Perkins
• Postage
• Residence Life background checks
• Student Engagement, student organizations only
• Travel Advances
• TRIO
• Visas for travel and immigration

Other payment requests or purchase orders marked hold for pick-up will be reviewed and determined if they need to be held for pick-up.