MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
MARCH 24, 2017
1. Roll Call
Present- Mr. Joe Carmichael, Chair
Mr. Tyree Davis IV, Student Governor
Ms. Virginia Fry, Vice Chair
Mr. Gabriel Gore, Governor
Mr. Stephen B. Hoven, Governor
Ms. Beverly Miller, Governor
Mr. Kendall Seal, Governor
Mr. Gregory Spears, Governor
Ms. Carrie Tergin, Governor
Absent: Dr. Peter Hofherr, Governor
Also Present- Clifton Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Gloria Galanes, Dean, College of Arts and Letters
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board
2. Presiding – The presiding officer for the meeting was Mr. Joe Carmichael, Chair of the Board of Governors. He called the meeting to order at 10:35 a.m. in McCoy AB conference room at Hotel Sorella in Kansas City, Missouri. He welcomed Mr. Craig Frazier and Ms. Carol Silvey, new Board appointees.
3. Approval of Board of Governors’ Meeting Minutes – Mr. Carmichael mentioned that the first item of business was the approval of the minutes for the open and closed meetings of February 3, 2017. Mr. Carmichael asked that the wording “discussion was had, but no other vote was taken” be added to the closed minutes for February 3, 2017. Mr. Stephen Hoven so moved the amended minutes, receiving the second of Mr. Gregory Spears.
Motion passed 8-0.
The next item of business was the approval of the minutes for the open and closed meetings of March 1, 2017. Mr. Carmichael asked that the wording “discussion was had, but no other vote was taken” be added to the closed minutes for March 1, 2017. Ms. Virginia Fry so moved the amended minutes, receiving the second from Mr. Gabriel Gore.
Motion passed 8-0.
4. Consent Agenda – Mr. Carmichael noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are:
President
Approval of FY2017/18 Employment of and Compensation for Assistant Coaches for Football
(Human Resources No. 1547-17)
West Plains Campus
Approval of Activity Report (West Plains Activity No. 119-17)
Approval of Actions Concerning West Plains Campus Academic Employees (West Plains Campus Personnel No. 403-17)
Approval of Actions Concerning West Plains Campus Non-academic Employees (West Plains Campus Personnel No. 404-17).
Springfield Campus Purchases/Contracts
Approval of Procurement Activity Report for the period January 18, 2017, through March
8, 2017 (Purchasing Activity Report No. 451-17).
Approval of Resolution to Accept Real Estate Gift from the Missouri State University Foundation from the Paula Kindrick Harstfield Charitable Trust (Gift No. 169-17).
Facilities and Equipment
Approval of Activity Report for the month of January 2017 (Activity Report No. 290-17).
Approval of Activity Report for the month of February 2017 (Activity Report No. 291-17).
Human Resources Items
Approval of Actions Concerning Academic Employees (Human Resources No. 1548-17).
Approval of Actions Concerning Non-academic Employees (Human Resources No. 1549-17)
Ms. Fry made a motion to approve the Consent Agenda, receiving a second from Mr. Hoven.
Motion passed 8-0.
5. Committee Reports –
A. Risk Management and Audit Committee – Mr. Spears reported that the Risk Management
and Audit Committee met last Thursday, March 16, 2017. Three reports were reviewed
to include the EthicsPoint Hotline, Bursar’s Office Book Buyback Cash, and the Campus
Sports Camps and Clinics. Several recommendations were noted and controls have been
implemented.
B. Programs and Planning Committee – Mr. Kendall Seal reported that the Programs and Planning Committee, which met Thursday, March 23, 2017, received an overview of the University’s scholarship programs, recruitment initiatives and college access programs.
C. Finance and Facilities Committee – Mr. Gore reported on the Finance and Facilities
Committee meeting, which met the morning of March 24, 2017. The meeting included an
overview of the status of the state’s budget, a review of data denoting University
efforts to improve efficiency and a discussion of the University’s strategy for dealing
with the state budget to include fee recommendations and non-academic expense reductions.
6. Making Our Missouri Statement Moment – Mr. Carmichael asked President Smart to
provide an update to the Board on the University’s response to recent U.S. travel
restrictions. President Smart shared that the University has worked individually with
students, put out a statement to the entire student body and has endorsed statements
by groups in the higher education sectors.
President Smart then introduced our Making Our Missouri Statement Moment presenters, Mr. Bryce Turnbull, Vice President of DeviceWorks, and Mr. Mark Grogan, Operations Manager Human Resources, at Cerner Corporation in Kansas City. Mr. Turnbull and Mr. Grogan shared statistics on Cerner Corporation as well as a snapshot of their ideal future workforce.
7. West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, requested approval of Terry “Bo” Pace as the recipient of an Honorary Associates of Applied Science degree from Missouri State University – West Plains (West Plains Awards No. 7-17). Moved by Ms. Fry and seconded by Ms. Tergin.
Motion passed 8-0.
8. Academic Affairs:
A. Report from the Provost – Dr. Frank Einhellig, Provost, reported that the Occupational
Therapy program received a glowing site-visit exit review, meeting all 188 standards.
He shared that the University’s key performance indicators are online and handed out
the BearStats booklet. Dr. Einhellig also reported that the year-long tenure and promotion
process is now complete.
B. Approval of the Master of Science in Education – Early Childhood Special Education – Dr. Einhellig requested approval of the Master of Science in Education – Early Childhood Special Education (Curriculum No. 380-17). A motion was made by Mr. Spears and seconded by Ms. Beverly Miller.
Motion passed 8-0.
9. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services,
requested approval of bids and award of a contract to renovate the bathrooms in Shannon
Tower of Blair-Shannon House (Bids and Quotes No. 1541-17). Bales Construction Company,
Inc. provided the low bid for the base bid plus alternate three. The total project
budget is $1,920,000. Ms. Fry made a motion to approve with a second by Ms. Miller.
Motion passed 8-0.
10. Diversity and Inclusion – Mr. Carmichael thanked Mr. Wes Pratt, Assistant to the
President and Chief Diversity Officer, for the diversity and inclusion training that
he provided on March 23, 2017.
11. Student Affairs:
A. Report from Student Body President – Mr. Adam Coffman, Student Body President,
shared that there are a number of proposals up for review during the April election.
He also provided a senate update on a veto action regarding a resolution on sanctuary
campuses.
12. Staff Senate:
A. Staff Senate Report – Mr. Ryan Wilson, Staff Senate Chair, shared three items that
are important to staff to include communication, outcome of budget cuts on staff and
the staff satisfaction survey, which will be sent out in April of this year.
13. Old Business:
A. Approval of Bylaw Revision – Ms. Rachael Dockery, General Counsel, requested approval
of revisions to G1.01-4, Bylaws of the Board of Governors, Article IV: Committees.
A motion was made by Mr. Gore and seconded by Ms. Fry.
Motion passed 8-0.
14. New Business:
A. Nomination and Election of Board of Governors’ Chair and Vice Chair – Mr. Hoven
nominated Ms. Virginia Fry to be Board Chair upon confirmation of Mr. Craig Frazier,
7th District Board nominee. Hearing no other nominations, Mr. Hoven made a motion
and Ms. Tergin seconded the motion.
Motion passed 8-0.
Mr. Seal nominated Ms. Carrie Tergin to be Vice Chair upon confirmation of Mr. Craig
Frazier, 7th District Board nominee. Hearing no other nominations, Mr. Gore made a
motion and Ms. Miller seconded the motion.
Motion passed 8-0.
B. Election of Board of Governors’ Executive Committee – Mr. Carmichael asked for nominations for the open position on the Executive Committee. Ms. Fry nominated Ms. Beverly Miller to the Executive Committee. Hearing no other nominations, Mr. Hoven made a motion and Mr. Spears seconded the motion.
Motion passed 8-0.
15. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Carmichael asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting with closed records and closed vote, be held during a recess of this March 24, 2017 meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body...”
B. R.S.Mo. 610.021(3). “Hiring, firing, disciplining or promoting of particular employees by a public governmental body...”
C. R.S.Mo. 610.021(13). “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment,...”
Mr. Hoven moved the approval of the resolution and Ms. Fry seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Carmichael, Fry, Gore, Hoven, Miller, Seal, Spears, and Tergin; those voting against – none.
Mr. Carmichael declared the resolution passed unanimously. The open meeting recessed at 12:24 p.m. to go into closed session.
The open meeting was reconvened at 1:56 p.m.
Date of Next Meeting – The date of the next regularly scheduled meeting was set for Thursday, May 18, 2017, at 1:00 p.m. in Springfield, Missouri.
16. Adjournment – Mr. Carmichael adjourned the open meeting at 1:57 p.m., on the motion of Ms. Fry, the second of Mr. Seal, and the unanimous vote of the Board.
Kristan Gochenauer
Secretary to the Board