February 23, 2018

MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
FEBRUARY 23, 2018 1:00 P.M.

1.    Roll Call
Present - Ms. Carrie Tergin, Chair
Ms. Amelia Counts, Governor
Mr. Tyree Davis IV, Student Governor
Mr. Craig Frazier, Governor
Mr. Gabriel Gore, Vice Chair
Mr. Kendall Seal, Governor
Ms. Carol Silvey, Governor
Mr. Gregory Spears, Governor 
Ms. Carrie Tergin, Governor

Absent - Ms. Beverly Miller, Governor

Also Present - Clifton Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Steve Foucart, Chief Financial Officer
Victor Matthews, Dean of the College of Humanities and Public Affairs
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2.    Presiding – The presiding officer for the meeting was Ms. Carrie Tergin, Chair of the Board of Governors.  She called the meeting to order at 1:00 p.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.  

3.    Approval of Board of Governors’ Meeting Minutes – Ms. Tergin mentioned that the first item of business was the approval of the minutes for the open meeting of December 14, 2017.  Mr. Craig Frazier so moved, receiving a second from Ms. Virginia Fry.

Motion passed 8-0.  

4.    Consent Agenda – Ms. Tergin noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

President
Approval of FY2018/2019 Employment Agreement for Athletic Coaches (Assistant Coaches for Football) (Agreement No. 407-18).

Approval of Revisions to G7.05 Permanent Resident Policy (Board Policy No. 111-18).

Approval of Revisions to G5.06 International Student Scholarships and Agreements (Board Policy No. 112-18).

West Plains Campus
Approval of Actions Concerning West Plains Campus Academic Employees (West Plains Campus Personnel No. 416-18).

Approval of Actions Concerning West Plains Campus Non-Academic Employees (West Plains Campus Personnel No. 417-18). 

Procurement and Financial
Approval of Procurement Activity Report for the period November 29, 2017, through February 7, 2018 (Purchasing Activity Report No. 463-18).

Facilities and Equipment
Approval of Activity Report for the Months of November 2017, December 2017, and January 2018 (Activity Report No. 300-18).

Human Resources Items
Approval of Actions Concerning Academic Employees (Human Resources No. 1574-18).

Approval of Actions Concerning Non-Academic Employees (Human Resources No. 1575-18).

Ms. Carol Silvey made a motion to approve the Consent Agenda, receiving a second from Mr. Gregory Spears.

Motion passed 8-0.

5.    Committee Reports: 
A.    Mr. Spears gave an overview of the February 23, 2018, Risk Management and Audit Committee meeting.  The meeting began with Ms. Kim Hamm, BKD Partner, and Ms. Kristen Bright, BKD Partner, presenting the NCAA Independent Accountant’s Report on Applying Agreed-Upon Procedures.  Mr. Jeff Morrissey, Chief Information Officer, provided an overview of the information security external assessment expectations and timeline.  In closed session, the University’s internal auditor reviewed reports on the Learning Diagnostic Clinic and athletic procurement card transactions.  The University then requested the committee support a recommendation to extend the BKD audit contract renewal, which will be presented at the March Executive Committee meeting. 

B.    Mr. Kendall Seal provided a review of the February 23, 2018, Programs and Planning Committee meeting.  Dr. John Chuchiak, Director of the Honors College, gave a presentation on the history, majors and students it serves, and an overview of the curriculum design of the Honors College.  Dr. Drew Bennett, Chancellor, and Dr. Frank Priest, Professor of English-West Plains, gave presentations on the faculty teaching load on the West Plains campus.  The Board will continue to analyze potential changes in the coming months.

C.    Mr. Frazier then gave an overview of the Financial and Facilities Committee meeting.  The Governor’s budget recommendations and University’s budget work for fiscal year 2019 were discussed. A budget gap is anticipated secondary to the Governors recommended 10 percent cut to appropriations. Therefore, the University will move forward with several strategies to bridge these gaps on both the Springfield and West Plains campuses. Updates were provided on the residence hall project and potential development in IDEA Commons.  Mr. Frazier made a motion to recommend approval of bids and award of a contract for the renovation of Woods House (Bids & Quotations No. 1554-18) and approval of the resolution of intent to bond Woods House and other auxiliary projects (Finance No. 1066-18).  Ms. Amelia Counts seconded the motion. 

Motion passed 8-0.

6.    President’s Report – President Clif Smart welcomed everyone to the February Board meeting. He then introduced Lieutenant Colonel Scott Morris, Department Head for the Department of Military Science.  Lieutenant Colonel Morris spoke about the Veteran’s Student Center.  He then introduced Ms. Miranda Robertson, a senior majoring in Health Services and Mr. Maxwell Weekley, a junior majoring in Psychology; both members of the Missouri State University Bear Battalion.  Ms. Robertson and Mr. Weekley presented on the University Bear Battalion program including highlights of the Ranger Challenge, an annual Taskforce Leonard Wood ROTC competition. 

President Smart then gave an update on the budget and campus affordability.  He reviewed a series of charts that show the University system enrollment trend since 1995, operating appropriations since 2001, an appropriations comparison per student across the state of Missouri, and revenue per student across the state of Missouri. These charts have been shown in Jefferson City and across the state, showing Missouri State University’s efficiency.  President Smart then reviewed the five University affordability initiatives.

Last, President Smart gave an update on the West Plains Chancellor search, which is going well. 

7.    West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, requested approval of a contract for the purchase of property at 701 West Main Street, West Plains, Missouri (West Land Purchase No. 33-18).  Moved by Ms. Silvey and seconded by Mr. Frazier. 

Motion passed 8-0.

8.    Academic Affairs:
A.    Faculty Senate Report – Dr. Cindy MacGregor, Chairperson of the Faculty Senate, gave an update on the Faculty Senate Ad Hoc committees.  She highlighted additional faculty senate activities since December 2017.  Dr. MacGregor then reported that the faculty senate passed a resolution on February 7, 2018, opposing the proposed changes to faculty workload at Missouri State University – West Plains.  
    
B.    Report from the Provost – Dr. Frank Einhellig, Provost, reported that spring online enrollment is up 19% with approximately 40% of students taking at least one online course.  He provided updates on annual tenure and promotion, reporting 39 applications, and recent/in progress Academic Administration hires.  Dr. Einhellig shared that the AACSB accreditation team site-visit went well, with the final report expected in April.  Last, he gave a short history of the Tobacco Education Project of the Ozarks Public Health Institute (OPHI).   

9.    Student Affairs:
A.    Report from Student Body President – Mr. Brandon McCoy, Student Body President, shared that the Student Government Association (SGA) passed funding for more science student tutors through a program called Peer Assistant Study Sessions or PASS.  He shared that SGA is planning the first ever Springfield Student Leadership Summit, a two day conference with students from Missouri State as well as surrounding universities, with a focus on education and making a difference.  Finally, the election process for Student Body President has begun.  Mr. McCoy will announce the new president at the May Board meeting.

10.    Staff Senate – Mr. Robert Moore, Chairperson for the Staff Senate, provided an update on the Staff Senate Leadership Book Club.  He reported that Op7.17 Bylaws of the Missouri State University Staff Senate was recently reviewed by a bylaws taskforce, which alleviated policy inconsistencies and made language updates.  
 
11.    Human Resources – Mr. Matt Morris, Vice President for Administrative Services, recommended approval of amendments to the employee handbook for administrative, professional and support staff employees and related policies (Human Resources No. 1576-18).  Mr. Spears made a motion, receiving a second from Mr. Frazier. 

Motion passed 8-0.

12.    New Business:
A.    Campus and Community Wellness Initiatives for Students – Dr. Dee Siscoe, Vice President for Student Affairs, discussed the importance of awareness, resources and support for students.  She then introduced Dr. Dave Muegge, Director of Health and Wellness Services, and Dr. Jerilyn Reed, Wellness Educator.  Dr. Muegge provided background on what student wellness is.  Dr. Reed then gave an overview of current programming and initiatives as well as partnerships, recovery programs and training options available for students. She discussed the tobacco cessation program available on campus as well as the percentage of students and employees who smoke.  Dr. Reed then introduced Mr. Clay Goddard, Director of Health at Springfield-Greene County Health Department.  Mr. Goddard discussed current and on-going efforts in the Springfield community through the Ozarks Health Commission (OHC) and the Healthy Living Alliance (HLA).  These organizations have identified three main health priorities and are currently working on the Tobacco 21 Initiative, which is a policy approach to change the legal purchase age of tobacco to 21.

13.    Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Ms. Tergin asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting with closed records and closed vote, be held during a recess of this February 23, 2018, meeting of the Board of Governors to consider items of business pursuant to: 

A.    R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body...”

B.    R.S.Mo. 610.021(3).  “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”; and

C.    R.S. Mo. 610.021(13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment…;”

    Ms. Silvey moved the approval of the resolution and Mr. Frazier seconded the motion.

    A roll call vote on the motion was as follows: those voting in favor – Governors Counts, Frazier, Fry, Gore, Miller, Seal, Silvey, Spears, and Tergin; those voting against – none.

Ms. Tergin declared the resolution passed unanimously. The open meeting recessed at 2:58 p.m. to go into closed session.

The open meeting was reconvened at 4:24 p.m.

Date of Next Meeting – The date of the next regularly scheduled meeting was set for Thursday, May 17, 2018, at 1:00 p.m. on the Springfield Campus.

14.        Adjournment – Ms. Tergin adjourned the meeting at 4:25 p.m., on the motion of Mr. Gabriel Gore, the second of Mr. Frazier, and the unanimous vote of the Board.
                            
Kristan Gochenauer
Secretary to the Board