MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
OCTOBER 28, 2005
1. Roll Call
Present- Mr. James Buford, Governor (by conference call)
Mr. Michael Duggan, Governor
Mr. Michael Franks, President of the Board
Ms. Mary Sheid, Vice President of the Board
Mr. Ryan Sivill, Student Governor
Ms. Phyllis Washington, Governor (by conference call)
Also
Present- Michael Nietzel, President
Kent Thomas, Chancellor of the West Plains Campus
Greg Onstot, Vice President for University Advancement
Frank Einhellig, Acting Provost
Greg Burris, Vice President for Administrative and Information Services
Jim Baker, Vice President for Research and Economic Development
Kent Kay, Chief Financial Officer
John Black, General Counsel
John McAlear, Secretary of the Board
2. Presiding --- The presiding officer for the meeting was Mr. Michael Franks, President of the Board of Governors. He called the meeting to order at 9:00 a.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.
3. Minutes --- Mr. Franks noted that the first item of business on the agenda was the approval of the minutes submitted by the Secretary for the open and closed regular meetings of September 16, 2005. Mr. Duggan moved to approve the minutes as presented. Ms. Sheid seconded the motion.
Motion passed 5-0.
4. President's Office --- Dr. Michael Nietzel first presented a resolution (Board Policies No. 42-05) adopting the Board of Governors' Rules and Regulations dated October 28, 2005 as the policy manual of the Board. This is an update of the previous manual reflecting the University's new name, new bylaws, and new State Statutes. Moved by Ms. Sheid and seconded by Mr. Duggan.
Motion passed 5-0.
He then presented a resolution (Policies & Procedures No. 114-05) clarifying the Healthcare Guidelines Implementation Instructions. Mr. McAlear was asked to read the resolution. Moved by Mr. Duggan and seconded by Ms. Sheid.
Motion passed 5-0.
5. Educational:
a. Report from the Acting Provost --- Dr. Frank Einhellig, Acting
Provost, presented a resolution (Faculty Policies No. 113-05) approving
the Campus Permanent Resident Policy. Moved by Ms. Sheid and seconded
by Mr. Duggan.
Motion passed 5-0.
6. West Plains Campus:
a. Report from the West Plains Campus --- Mr. Kent Thomas, Chancellor
of the West Plains Campus, first reported that their census day enrollment
numbers this Fall were 1,678 – a modest 1½% increase. He then presented
the following resolutions for the Board's consideration:
Approval of a new academic program for the Associate of Applied Science in Fire Science Technology (West Plains Curriculum No. 29-05).
Approval of the Purchasing Activity Report for the month of October, 2005 (West Plains Purchasing Activity Report No. 23-05). This action is to extend the lease agreement with U.S. Bank, Trustee under the Vivian H. Drago Charitable Remainder Unitrust dated December 30, 2001. Lease extension period is January 1, 2006 through December 31, 2007, at a monthly rate of $1,300 per month. The University has leased these premises housing the Drago College Store since January of 1993.
Approval of consultant and the authority to enter into an agreement for asbestos consulting services in conjunction with providing services on an "On-Call" basis; Security Storage Services, Inc., not to exceed a period of one year or an amount of $10,000 (West Plains Architects & Engineers No. 57-05).
Approval of consultant and the authority to enter into an agreement for professional surveying services in conjunction with providing services on an "On-Call" basis; Riggs & Associates, Inc., not to exceed a period of one year or an amount of $10,000 (West Plains Architects & Engineers No. 58-05).
Approval of the Activity Report for the month of September, 2005 for the West Plains Campus (West Plains Campus Activity Report No. 55-05).
Approval of the Building Report dated October 6, 2005 for the West Plains Campus (West Plains Campus Building Report No. 96-05).
Approval of actions concerning academic employees of the West Plains Campus (West Plains Personnel No. 242-05).
Approval of actions concerning non-academic employees of the West Plains Campus (West Plains Personnel No. 243-05).
Moved by Mr. Buford. Seconded by Mr. Duggan.
Motion passed 5-0.
7. Facilities and Equipment --- Mr. Greg Burris, Vice President for Administrative and Information Services, presented the following resolutions for the Board's consideration:
Approving the Activity Report for the month of September 2005 (Activity Report No. 154-05).
Approval to increase the project budget for the locker room modifications at Hammons Student Center by $8,665 bringing the new budget total to $370,665 (Bids & Quotations No. 1160-05).
Approval to increase the project budget for the installation of emergency and exit lights at Cheek Hall by $5,000 bringing the new budget total to $25,000 (Bids & Quotations No. 1161-05).
Moved by Ms. Sheid and seconded by Mr. Duggan.
Motion passed 5-0.
8. Human Resources/Leases --- Mr. Burris then presented the following resolutions for the Board's consideration:
Actions concerning academic employees (Human Resources No. 1187-05).
Actions concerning nonacademic employees (Human Resources No. 1188-05).
Approval of lease amendment and sublease agreement for the Great Southern Bank building (Agreement No. 167-05).
Moved by Ms. Sheid and seconded by Mr. Duggan.
Motion passed 5-0.
9. Financial:
a. Purchases & Contracts --- Mr. Kent Kay, Chief Financial Officer,
presented the following resolutions for the Board's consideration:
Purchases exceeding $100,000 from September 17, 2005 through October 14, 2005 (Purchasing Activity Report No. 271-05).
Purchases exceeding $100,000 from October 15, 2005 through October 27, 2005 (Purchasing Activity Report No. 272-05).
Moved by Ms. Washington. Seconded by Mr. Duggan.
Motion passed 5-0.
Mr. Kay then presented a resolution (Policies & Procedures No. 115-05) approving the Procurement Card Manual for University Departments. Moved by Mr. Duggan and seconded by Ms. Sheid.
Motion passed 5-0.
10. Report from the Vice President for Research and Economic Development --- Dr. Jim Baker, Vice President for Research and Economic Development, presented a resolution (Agreement No. 168-05) approving a teaming agreement with New Mexico Institute of Mining and Technology, which allows the two universities to work together in the future on a variety of projects – the first project would be for first responder training. Moved by Ms. Sheid and seconded by Ms. Washington.
Motion passed 5-0.
At this time, Ms. Washington and Mr. Buford needed to end their conference-call participation in the meeting.
11. President's Office (continued) --- Dr. Michael Nietzel next briefed the Board on the September 30, 2005 announcement that was made concerning about $4.5 million in new gifts and pledges to the University. The vast majority of this was devoted to the University's endowment – it created fourteen new endowments. Six of these were for faculty positions. The other eight endowments were for a variety of scholarships. With this announcement, we have increased our endowed faculty positions from four to ten. He then reported that the national advertisements have already appeared for the provost position and the search is underway. Dr. Nietzel next reported that the timetable for the long-range plan will be pushed back. One reason for this is to wait until the remaining four governors have been appointed so the entire board has ownership in the plan. Also, there are several committees and task forces who are at work on recommendations to the administration on priorities in research, changes in compensation, the scope of intercollegiate athletics, and diversity issues for the university. We hope to have the plan approved by the Board at the March meeting.
Dr. Bill Cheek, Associate Dean of the College of Natural and Applied Science, next gave a status report on the upcoming visit by the Higher Learning Commission on November 7-9, 2005 regarding the University's continuing accreditation.
Dr. Nietzel then gave a brief report on his recent trip to China. He explained that he had not been prepared to experience the magnitude of development that is going on in China. He believes that Missouri State is ahead of most institutions that have a presence in China, however, he indicated that: 1) to capitalize on this, we need to stay heavily involved in attending to and developing our China programs, and 2) other institutions are coming on very fast in establishing partnerships and other opportunities.
12. Educational (continued):
a. Faculty Senate Report --- Dr. Art Spisak, Chairperson of the Faculty
Senate, reported on the Faculty Senate activity in October. A resolution
was approved to establish an ad hoc student fee committee that would
make recommendations on the amount and types of student fees best suited
to the university.
He next introduced Dr. Peggy Pearl, Professor, Department of Early Childhood and Family Development in the College of Education, who provided a summary of her career at Missouri State University. She reported that she teaches courses in child abuse, child advocacy, parent involvement, and administration of programs for children and families. She also supervises senior intern students. She is involved in state and national organizations in her profession. She has included her students in her participation and this helps students learn about the process and educates them as to what children really need. Dr. Pearl was also involved in the founding of the Child Advocacy Center and the Court Appointed Special Advocate program in Springfield.
13. Student Affairs:
a. Report from Student Body President --- Mr. Mike Barnett, President
of the Student Body, reported on the Student Senate activity this year.
He also remarked that it is easy to see an increase in school spirit
this year – more students are taking part in university events. The Homecoming
bonfire that was held last night was a great success.
14. Educational (continued):
a. Report from the Office of the Provost (continued) --- Dr. Frank
Einhellig reported that the first class of the new generic Bachelor of
Science in Nursing program just graduated and they had a 100% success
rate on the licensure exam. The state and national average is 87%.
He then asked Dr. Larry Banks, Dean of the College of Natural and Applied Science, to highlight the College of Natural and Applied Science. He reported that the College includes 230 faculty/staff, nine academic departments, forty degree programs, and seven outreach centers with an annual budget of about $20 million. He then provided highlights of each of the academic departments.
15. Report from Vice President for Research & Economic Development (continued) --- Dr. Jim Baker reported that when compared to previous years through September, the numbers of sponsored research proposals and awards are down but total dollars awarded are up.
16. Student Affairs (continued):
a. Report from Vice President for Student Affairs --- Mr. Don Simpson,
Assistant Vice President for Enrollment Management Services, reported
on the official headcount enrollment numbers for Fall 2005. Total headcount
enrollment was 19,165 – down 165 students and the first year in the past
eight years that we had a drop in enrollment. First-time freshmen numbers
totaled 2,583, which were down by 106 students. We consciously increased
our admission standards that resulted in our highest ACT average ever
in our freshman class – 23.8. The number of new graduate students this
year is equal to that of last year. Mr. Simpson reported on a new program
to help in the recruiting of graduate students – Missouri Outreach Graduate
Opportunity. This is a scholarship program for out-of-state and international
graduate students that would cover an amount equal to about 75% of their
out-of-state fees. These are for students in most of our programs – those
programs not eligible are those that are already over subscribed. Mr.
Franks commented that our African American enrollment dropped this year
and we should continue to work on increasing these numbers. Mr. Duggan
remarked that he believed we had a more marketable degree than we had
one year ago – now that we are Missouri State University, and that we
should see our numbers increase. Mr. Franks agreed. It was discussed
that additional recruiters may be necessary.
17. Staff Senate --- Dr. Diana Garland, Chairperson of the Staff Senate, reported staff members are continuing to be involved in university activities – ten staff members have been assigned to various wellness committees that have been established.
18. Finance (continued):
a. Development Report --- Mr. Greg Onstot, Vice President for University
Advancement, reported that total gift numbers through the first three
months of the fiscal year are about the exact same as last year at this
time. Total gift dollars are a little more than $400,000 above last year's
dollars.
19. Date of Next Meeting --- The date of the next scheduled meeting was set for November 18, 2005 at 9:00 a.m.
20. Adjournment --- Mr. Franks adjourned the meeting at 11:20 a.m. on the motion of Mr. Duggan, the second of Ms. Sheid, and the unanimous vote of the Board.
John W. McAlear
Secretary