1000 Hour Policy Update FAQ

Which jobs count toward the 1000 hour policy?

Any job on campus that is paid through the Missouri State University payroll counts toward the 1000 hour policy. This includes part time employment and student employment, work study and budget jobs. If a student has a job with Dining Services those hours do not count toward the 1000 hour policy because students working for Dining Services do not get paid through the Missouri State University payroll.

How can I track my hours?

You can log into your My Missouri State and click on the Work Resources Tab. Then click on Banner-Self-Service, then employee, then Pay Information, then Earnings History. Then you can pick a range of dates. In order to see the last twelve months, make sure you pick that range of dates. It will give you your gross earnings and also your total hours worked. See example below.

Find Hours Dates

I am a student employee supervisor, how can I track my student's hours?

If you are the student's time sheet approver, you can see their total hours by logging into your My Missouri State then clicking on the Work Resources Tab and under Other Resources click on the Part-Time 1,000-Hour Report. Then you can view all your student's total hours worked up to 12 months ago. As of right now, only Time Sheet Approvers can see this report.

When do the hours start?

The hours start when a student starts working on campus for any budget or work study position. The report and the policy look at the hours worked in the last 12 months. So if you have worked longer than twelve months, anything prior to that does not count in the 1000 hour policy. Likewise if you haven't worked twelve months then the report will only go back to the first check the student received.

How can I tell if my student employee has another campus job through Missouri States University's payroll?

On the Part-Time 1000-Hour Report the students jobs will be listed by Position Number when you click on their hours. You won't know where the other job is unless you ask the student, but it will alert you to another job if there is a position number listed that is not yours.

Why is this policy in place?

In order for Missouri State University to stay in compliance student's hours must be monitored and kept under 1000 hours for a rolling twelve month period. 

How do we know when the student's hours will drop off?

When a student submits their hours for a pay period and those hours are processed by payroll (a week or two after they are submitted) those hours from a year prior will drop off the report and the new hours just submitted will be added.

Will the Office of Student Employment send me updates?

We will email students and time sheet approvers bi-monthly when the student is above 940 hours.

How exactly does the rolling 12 month calculation work?

If a student has worked for the last 12 months, you will see 24 time periods listed with how many hours a student worked for each time period. The report is shown with the Check Date. The check date is the day the student got paid for the hours worked during the time period before. If the check date is October 15, 2012 (12 months ago), then those are the hours worked September 16-30, 2012 that were paid on October 15, 2012. If a student submits the same number of hours or less for that same pay period in the current year,  the total hours will drop. If the student submitted 30 hours last year and this year they submit 40 hours, 30 hours will drop off and 40 hours will go on which will increase their total by 10 hours.

When does a student's time show up on my report?

The student's hours will show up in the report after the payroll has been processed. This would be a week or two after the student puts in time for a particular pay period. Here are the pay period schedules.

How can I receive notifications on policy updates if I am not a TS Approver?

We are working on a way to make the hours available to others that are not Time Sheet Approvers. Currently only TS Approvers can see the report, but you can always call The Office of Student Employment at 836.5627 for updates or check the updates page when it becomes available.