Op3.04-10 Change of Schedule (Add/Drop)
Below are policies related to adding a class, dropping a class, section changes, and exceptions. Refer to the Procedures for Adding and Dropping Classes for more information on how to add or drop a class, or withdraw from the University (drop all classes).
Adding a class
Classes may be added prior to the beginning of the semester and during the Change of Schedule Period (first five days of fall or spring semesters; first two days of summer session). Classes which have not yet begun (e.g., second block courses, short courses, independent study, etc.) may be added after the Change of Schedule Period has ended.
Dropping a class
Dropping all classes is considered a “withdrawal from the University.” Refer to Procedures for Adding and Dropping Classes for more information.
Classes dropped prior to the end of the Change of Schedule period will not appear on the transcript. Classes may be dropped with a “W” grade from the end of the Change of Schedule period until four weeks prior to the last day of full semester classes, after which time students may not drop. For all classes with a different duration than a full semester, this deadline shall be set at the three-fourths mark of that class. A “W” grade indicates the student withdrew from course without academic penalty.
Students who plan to drop a class in which academic dishonesty has alleged to have occurred should first refer to the Academic Integrity Policies and Procedures.
Students who have a hold which prevents using the web registration system can drop the class or classes by contacting the Office of the Registrar in person, faxing a signed registration form to 417-836-6334, or sending an email to firstname.lastname@example.org from their University email account.
Students are expected to complete the courses for which they register. Failure to properly drop from classes will result in the assignment of F grades for those classes, as well as a continued financial obligation for any unpaid tuition charges for those classes. For more information, see the “Exceptions to the Required Student Fees Refund Policy” section of the fee resolution.
A section change is considered a drop and an add, and is treated as such in determining the refund or credit to be granted.
Exceptions to the policy
Exceptions to allow a drop after the stated deadline to drop a class are issued to students who have an overwhelming, unforeseen circumstance which significantly interferes with their ability to meet their academic commitments (e.g., personal medical condition, catastrophic loss). In order to be considered for a request for an exception to the drop date, the student must provide appropriate documentation as early as possible but no later than the last day of full semester classes as specified on the academic calendar.
Examples of acceptable documentation regarding personal illness include:
- A letter from the student’s appropriate health care provider describing the student’s health problem, how it was unforeseen before the drop deadline, and how it interferes with successful completion of the semester. The letter should include a recommendation that the student be granted an exception to the drop deadline from the date of the onset of the health problem. Medical visit dates should be listed.
- Records of hospitalization or treatment related to the specific health condition(s) (inpatient and/or outpatient).
- Any other pertinent information that supports how the student’s acute health condition(s) interfered with the ability to meet academic commitments.
Copies of medical bills are not sufficient documentation to support an exception to the drop deadline.
Examples of acceptable documentation for other situations include:
- Copy of obituary or funeral program.
- Letter of support from a family member.
- Formal record confirming circumstance of disaster.
Documentation must provide a date (or dates) that can confirm the time-frame for which the appeal has been submitted.
Students who are approved to have a class or classes dropped because of documented extenuating circumstances after the last day to drop, will receive a “W” in all their dropped courses and will be considered for a prorated/partial refund for tuition and room and board (upon proper checkout), but not for nonrefundable fees or charges.
Requests for exceptions to the drop deadline will be considered by a committee appointed by the Provost, including the Dean of Students and Registrar (or their appointed designees). Final appeals may also be considered by the Provost or President of the University.
Procedures for Exceptions
To request an exception to the drop policy, print and complete a Drop Exception Appeal Request form, and submit along with a letter of explanation and supporting documentation as listed above to the Office of the Registrar.
Office of the Registrar
Missouri State University
901 S. National Ave.
Springfield, MO 65897