POSITION IDENTIFICATION
TITLE Director of Payroll
CLASSIFICATION NUMBER 4445
GRADE 47
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant VP of Finance and Accounting
GENERAL FUNCTION
The Director of Payroll is responsible for the production and timely delivery of three payrolls (monthly exempt, monthly non-exempt, and semi-monthly non-exempt). The Director of Payroll uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) rules and regulations and the Fair Labor Standards Act (FLSA). The Director of Payroll assures proper tax treatment, accounting, and disposition of withholdings, such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Director of Payroll works closely with the Office of Human Resources, Student Employment, Computer Services, and other University departments, as well as the state payroll and retirement offices, Internal Revenue Service, Social Security Administration, and others receiving the proceeds from payroll deductions.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required; a degree in a business-related field and/or twenty hours of coursework in accounting is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least five years of progressively responsible in-house payroll accounting management experience is required. Experience producing payrolls with in-house payroll systems is required. Supervisory experience is preferred. Payroll experience with a major employer with at least two-hundred fifty employees is preferred.
Skills: Knowledge of accounting principles, payroll methods and extensive knowledge of Department of Labor regulations, federal and state tax regulations, and international tax requirements is required. Skill in understanding and using in-house payroll processing systems is required. Proficiency with Excel and/or other spreadsheet and database applications is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Plans, manages, and oversees the daily functions, operations, and activities of the Payroll Department for proper payment of wages and salaries by supervising the preparation of three payrolls, assuring that the in-house payroll system is correctly processing salaries and reported hours worked, correctly utilizing paid leave and holiday pay, correctly accruing compensatory time, and correctly computing overtime.2. Assures that the in-house payroll system is working as expected and in compliance with federal, multi-state, and local laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources and Computer Services to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates, reporting needs, etc.
3. Oversees and monitors the eligibility to work in the United States and proper tax treatment of wages of international employees.
4. Assist in developing, drafting, implementing, interpreting, and enforcing a wide range of personnel policies and procedures.
5. Monitors control procedures related to the preparation and disbursement of direct deposits of payroll checks.
6. Ensures the timely completion of all payroll tax reporting requirements for federal, multi-state, local, international tax and the issuance of W-2s.
7. Responds to all payroll audit requests.
8. Prepares periodic reports on Missouri State Retirement, Old Age Survivor and Disability Insurance (OASDI), federal withholding, multi-state withholding, unemployment compensation, and other related reports of expenditures and balances of various accounts by compiling, researching, and analyzing data regarding these program expenditures.
9. Evaluate and develop improvements in operations, procedures, policies, and methods.
10. Develops competent, productive, and efficient staff by supervising, delegating, and monitoring their tasks and preparing employee performance evaluations.
11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant VP of Finance and Accounting.
12. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Represent the department and serves as a resource by participating on various University committees.
14. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Director of Payroll is supervised by the Assistant VP of Finance and Accounting and supervises payroll specialists and payroll technicians.
OFFICE OF HUMAN RESOURCES
REVISED MARCH 2023
