8865 Utility Locate Coordinator


TITLE Utility Locate Coordinator





MAJOR ADMINISTRATOR Assistant Director of Facilities Management – Maintenance


In coordination with Work Management, Planning, Design & Construction, and the Utilities Manager, the Utility Locate Coordinator supervises, coordinates, and performs all tasks related to the processes of locating, documenting, and maintaining the outside utility system of the campus. The Utility Locate Coordinator collects location data and develops and maintains the archiving process that documents the location of utilities. The Utility Locate Coordinator serves as the liaison with contractors and local utility companies regarding utility issues and performs emergency and routine maintenance on campus utilities in compliance with Facilities Maintenance policies. Under the direction of the Utilities Manager, the Utility Locate Coordinator enforces federal regulations governing the location and marking of buried utilities, assists in reviewing blueprints, and identifies the scope of impact related to utilities for projects or systems within projects.


Education: A high school diploma or the equivalent is required; in addition, completion of an Associate’s degree, a technical training program in a maintenance trade equivalent to sixty hours of college credit, completion of a recognized apprenticeship program in a maintenance or construction trade, or a combination of the three, is required. Completion of college level course work utilizing Auto-CAD or Arch-GIS is preferred.

Experience: At least six years of progressively responsible experience in the installation, repair, and maintenance of industrial electrical-mechanical systems is required. At least one year of experience in the location and documentation of utilities is required; experience in the location of commercial or industrial utilities is preferred.

License: A Journeyman license in an Electrical, Mechanical, or Plumbing trade is preferred.

Skills: Skills in the proper use of test and locate equipment and hand and power tools are required. The ability to diagnose and troubleshoot equipment malfunctions and system failures is required. The ability to read and interpret blueprints, schematics, and wiring diagrams is required. Supervisory skills and the ability to motivate others to effective action is required. Administrative and organizational ability is required. Proficiency or the ability to become proficient within six months of hire in the use of Auto-CAD and Arch-GIS or a similar application is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: The ability to lift and transport materials and equipment weighing up to fifty pounds on a frequent basis and up to one-hundred fifty pounds on an occasional basis is required. The ability to tolerate prolonged standing and frequent bending, stooping, and reaching on a daily basis is required. The ability to work in confined spaces is required. Range of motion and dexterity sufficient to operate manual and electrically-powered tools and electrical test equipment and to travel throughout campus including stairwells and at heights is required. Some positions in this job classification (job title) are designated as essential employees who must report to work as scheduled when University offices are closed due to severe weather; the supervisor will communicate whether the particular position is considered essential and under what situations.

Other: Work is performed both indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards.


1. Locates, identifies, and validates buried utilities and collects and adds new information to the geographic information system (GIS) database as directed by the Assistant Director of Facilities Management.

2. Provides technical assistance in the location of campus utilities, determines the coordinates and archives the location of utilities, prepares site specifications, and advises the Utilities Manager on the location of utilities and related risk factors to the campus.

3. Assures the successful completion of maintenance and installations related to or involving utilities by monitoring and inspecting the work of contractors and University employees and recommending corrections of any deficiencies and/or the use of additional personnel to meet assigned completion targets to the appropriate entity.

4. Documents the cost of utility repairs and services by keeping records of time and materials to be charged to each job and provides status reports to the Utilities Manager.

5. Assess possible liability related to the University’s compliance with federal regulations and enforces policies, laws, and regulations governing environmental protections and hazards related to buried utilities.

6. Serves as the University’s liaison with community, city, state, and federal utility entities.

7. Develops and maintains the electronic archival system for campus utility locations and assures that proper procedures are used to collect and create the mapping of utility locations.

8. Provides repairs to existing utilities as appropriate according to work orders or verbal instructions.

9. Creates and manages utility-related work orders in the TMA maintenance management system.

10. Assists the Utility Manager in the improvement of University utility resources by developing long-range plans for upgrading systems and recommending replacement of equipment.

11. Paints, inspects, and maintains utility manholes and inspects high-voltage switch yards.

12. Reduces the likelihood of a significant disruption of utility services and assures around-the-clock responsiveness to mechanical failures or emergency situations by assisting the Utilities Manager to anticipate requirements for exceptional mechanical maintenance efforts, developing appropriate contingency plans to respond to those needs and other emergency conditions, coordinating contracted services beyond the capability of the University to handle, and assisting with maintenance efforts to restore the University environment to normalcy.

13. Supervises student workers, enforces departmental rules and policies, assigns daily work tasks to be completed, trains student workers as necessary, and assures that they have the equipment and supplies necessary to be productive.

14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

15. Helps to assure the overall success of Facilities Maintenance by performing all other duties as assigned.


The Utilities Locate Coordinator is supervised by the Utilities Manager and supervises student employees.