TITLE Storage and Delivery Clerk - Property Control
CLASSIFICATION NUMBER 8031
IMMEDIATE SUPERVISOR Material and Inventory Control Specialist
The Storage and Delivery Clerk, Property Control performs manual and moderately complex clerical work of a general warehouse or stockroom nature including maintaining an organized warehouse, receiving, inventorying, storing, accounting for, and issuing supplies, and delivery services for the Property Control unit which include delivering packages, materials and equipment to the various departments and safeguarding all items during transit. The Storage and Delivery Clerk assists in maintaining accurate inventory records, managing a perpetual inventory of supplies available for issue, unloads trucks, and Storage supplies in a warehouse. The Storage and Delivery Clerk is responsible for maintaining a warehouse utilizing the Computerized Maintenance Management System (CMMS) including receiving and routing of supplies and maintain a re-stock wizard.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least two years of experience in inventory management, storekeeping, or stockroom operations or at least two years of successful experience in business administration or bookkeeping in a construction or mechanical building trade is preferred. Demonstrated experience operating various motor vehicles, including light delivery vehicles is required. Experience using materials’ handling equipment, such as pallet jacks and forklifts, is preferred. Experience in electronic inventory management, storekeeping, or stockroom operations for an organization dealing with goods is preferred.
Skills: Must be detail-oriented and possess strong organizational skills and can work independently and multitask in a fast-paced environment. Must be able to demonstrate good computer skills including use of Microsoft Word and Excel and willing to learn and use computerized inventory applications. The ability to operate an electronic photocopier and maintain electronic filing systems and records is required. Strong customer service skills as well as the ability to understand and follow verbal and written instructions is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Maximum physical exertion is required daily in this job. Must be able to lift and transport 50 plus pounds daily. Work is performed both indoors and outdoors, occasionally in environments which could have work hazards. Prolonged sitting, walking, or standing and frequent bending, stooping, and reaching is required daily. Requires a full range of physical motion in order to operate manual and electrically-powered equipment and machines to include dollies, pallet jacks, hand trucks, platform trucks, and fork lifts.
License: Must have a valid driver’s license.
Other: Scope of the job requires exposure to and use of grease, solvents and chemical compounds for cleaning which may be hazardous and/or cause injury if specific instructions regarding their mixture, application and use are not properly followed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists in maintaining an efficient and effective storeroom operation by following procedures to receive, unpack, inventory, store (as necessary), account for, and issue all shipments of supplies. Performs responsible delivery services by correctly identifying supplies, materials, equipment, and priority packages to be delivered to the University’s administrative and academic departments from invoices, departmental order forms, and Procurement Card purchases, safely loading those items on the delivery vehicle, safeguarding all items during transit, delivering the items to the correct department, and obtaining the appropriate signature for receipt of the delivered items.
3. Complies with University purchasing and accounts payable guidelines and principles by maintaining strict accountability of all supplies received in the department, checking the condition and accuracy of shipments, resolving discrepancies with vendors, assisting in keeping verifiable and accurate records of all shipments, purchase orders, packing slips, invoices, receipts and related shipping documents for items delivered to the Facilities Management department, and sorting, classifying, and storing those items for ready identification and inventory.
4. Performs responsible warehousing duties by ensuring that all supplies are logged in as received and logged out as expended. Conducts cyclic, special, and other inventories of bin and bulk stock items and identifies and corrects discrepancies. Accurately documents the receipt of all supplies, materials, and equipment delivered to the University in a Computerized Maintenance Management System (CMMS).
5. Assists Shipping and Receiving with delivery services by correctly identifying supplies, materials, equipment, and priority packages to be delivered to the University’s administrative and academic departments from invoices, departmental order forms, and Procurement Card purchases, safely loading those items on the delivery vehicle, safeguarding all items during transit, delivering the items to the correct department, and obtaining the appropriate signature for the receipt of the delivered items. Assists in ensuring that all departments of the University have an adequate and appropriate stock of supplies by maintaining a perpetual inventory of all such materials stored in the warehouse and reordering as necessary to maintain adequate stocks.
6. Performs preventive maintenance of delivery vehicles and equipment by completing spot checks of equipment to determine their working condition, checking fluids, oiling moving parts, cleaning and servicing tools and equipment as directed or specified in the operator’s manual, and returning damaged tools and equipment for repair or replacement.
7. Contributes to an accident-free work environment by operating various light delivery vehicles and other moving equipment in a safe manner and adhering to all reasonable and prudent safety precautions and procedures.
8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
9. Helps to ensure adequate learning environment for students by maintaining properly stocked items in all academic buildings; assist the Property Control Coordinator by surveying all general classrooms to ensure that each room is equipped with the proper furniture.
10. Contributes to the overall success of the Property Control Office by performing all other duties and responsibilities as directed or assigned.
11. Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers and promotes and encourages an attitude of exemplary customer service and high integrity to all the staff within Facilities Management.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, and attending professional development courses, training meetings, and other courses as assigned.
The Storage and Delivery Clerk, Property Control is supervised by the Material and Inventory Control Specialist.
OFFICE OF HUMAN RESOURCES
REVISED SEPTEMBER 2022