POSITION IDENTIFICATION
TITLE Senior Admission Evaluator
CLASSIFICATION NUMBER 5812
GRADE 14
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Associate Director of Admissions, Systems & Operations
GENERAL FUNCTION
The Senior Admissions Evaluator evaluates and processes applications for admission, determines admissibility and transfer course equivalencies, awards transfer credit hours, determines class standing, and enters codes used to create correspondence informing applicants of their status. is position evaluates transfer credit according to established policies and procedures, updates academic records in reference to transfer credit re-evaluation, pre-approval requests, and education abroad; maintains college catalogs and the Transfer Equivalent Guide database within the Banner and Slate systems; and manages transfer articulation agreements with community college, university, and internal parters. The Senior Admission Evaluator also mitigates institutional risk by screening applications and student records to identify fraudulent or inconsistent information and serves as a resource in training and onboarding new admissions staff.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or equivalent is required. Training and education as an Admissions Evaluator is preferred. A Bachelor’s degree is preferred.
Experience: At least one year functioning as an Admissions Evaluator or equivalent work is required. Four years documented clerical experience is required. An equivalent combination of years of experience and education may be considered for substitution of full experience requirements. Clerical experience in college admissions and records office work is preferred.
Skills: Demonstrated project leadership skills, specifically in the areas of assisting in training, guidance, and oversight of new team members. Documented proficiency in computerized information systems and database management; strong interpersonal, verbal, and written communication skills; and effective decision-making abilities. Ability to work independently, accurately perform data entry and keyboarding tasks, and interpret, apply, and follow complex policies, procedures, and regulations with minimal supervision.
Effort: Considerable data entry work is required. The position requires extended periods of time at a computer station and extensive utilization of information displayed on a computer monitor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists, as directed, in hiring and training new admissions staff, including full-time, part-time, and student staff and provides oversight and guidance when the assigned supervisor is out of the office.2. Uses professional judgment in determining transfer credit equivalencies for previously unevaluated transfer courses by comparing the title and descriptions of courses completed by students at other colleges and universities with the courses offered at the university,and awards credit according to established university policies.
3. Manages individual and permanent changes to student records and institution catalogs based on decisions made by academic departments in the Transfer Re-evaluation/Pre-approval database.
4. Mitigates institutional risk by screening student profiles and applications to identify fraudulent or inconsistent information, applying established security protocols to protect the integrity of the admissions process.
5. Serves as a liaison and resource for other offices that process applications to troubleshoot enrollment issues and ensure a seamless applicant and student experience.
6. Maintains course catalog changes and updates for feeder colleges and institutions in computerized management information systems (databases) to ensure proper transfer evaluation for students.
7. Ensures prompt and accurate processing of applications for admissions by coding applications using an established system, merging application data to the computer data system, matching applications with transcripts received, informing applicants of credentials required to complete application processing, and contributes to the supervision of student employee(s) who assist in the processing of applications.
8. Determines eligibility of applicants for admission to the university by interpreting class rank, test scores, grade point average, and core curriculum information and comparing that information with established university admission policies.
9. Downloads test scores from testing services and loads scores into computerized management information systems (databases).
10. Extracts transcripts from electronic transcript service providers.
11. Supports efforts in resolving issues related to duplicated student records.
12. Creates individual correspondence for each applicant by coding various details of the applicant’s status, allowing students to receive personalized information in their admission decision correspondence.
13. Ensures quality service to applied, prospective, and current students by responding to inquiries regarding policies, procedures, and programs of the university.
14. Contributes to the overall success of the Office of Admissions by performing all other duties and responsibilities as assigned.
SUPERVISION
The Senior Admissions Evaluator has no direct report or supervisory duties.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2026
