POSITION IDENTIFICATION
TITLE Project Coordinator - AHEC
CLASSIFICATION NUMBER 5608
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Southwest Missouri Area Health Education Center (SWMO AHEC)
MAJOR ADMINISTRATOR Director, Ozarks Public Health Institute (OPHI)
GENERAL FUNCTION
The Project Coordinator – Area Health Education Center (AHEC) coordinates the development, planning, implementation, and assessment of special projects for AHEC and the Ozarks Public Health Institute, including the AHEC Scholars program, physician preceptor development, and community health grants. The Project Coordinator – AHEC manages the AHEC Scholars program in which health professions students representing multiple disciplines gain knowledge and experience in rural and/or underserved settings. The Project Coordinator – AHEC supervises youth recruitment and assists with the development and maintenance of affiliation agreements with health care facilities for AHEC and OPHI. The Project Coordinator – AHEC manages grants, monitors fiscal status, and helps to develop and maintain collaborative partnerships with local educators, organizations, health care professionals, and community partners to improve program delivery and meet program deliverables.
MINIMUM ACCEPTABLE
Education: A Bachelor’s degree in administration, planning, or a health-related is required. A Master’s degree is preferred.
Experience: At least three years of experience in a health or education-related field is required. Experience in clinical training programs, preceptor development, or previous AHEC experience is preferred. Public speaking, fiscal management, and project planning experience is preferred. Experience in creating and managing budgets is preferred.
Skills: The ability to independently manage the details associated with multiple projects and budgets, track activities, and meet deadlines is required. Exceptional interpersonal, verbal, and written communication skills are required. A working knowledge of various computer software applications, including Microsoft Office Suite and database applications is required. Strong decision-making skills, the ability to prioritize tasks, and the ability to bring many varied tasks to completion by deadlines are required. The ability to quickly learn the administrative structure of the University and the procedures necessary to accomplish the job is required. Attention to detail, strong organizational skills, and the ability to communicate with individuals with varying backgrounds are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: This position requires regional and statewide travel; some overnight travel is required. A valid driver’s license and automobile insurance as required by the state of Missouri are required. The incumbent is required to provide transportation for students to and from events with the ability to use one’s own vehicle if needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Develops interdisciplinary learning objectives and action plans for AHEC Scholars and manages post-graduation communication with AHEC Scholars.
2. Recruits candidates for the AHEC Scholars program by targeting minority students and socio-economically disadvantaged students currently enrolled in a two-year health professions degree program or allied health workforce degree program and determines eligibility of students based on application and grant criteria.
3. Seeks and secures training sites for AHEC Scholars located in rural and underserved settings that meet the criteria for preparing Scholars to deliver effective health services in the southwest Missouri region upon entering the workforce.
4. Coordinates didactic training for AHEC scholars focused on the six Core Topic Areas as determined by the Health Resources Administration (HRSA).
5. Works effectively with the Southwest Collaborative team to develop and implement effective teaching materials to be utilized by physician preceptors across various healthcare systems that achieve the objectives set forth among various healthcare training programs.
6. Collaborates with medical schools, Missouri State University, health system administrators, the AHEC Clinical Education Manager, and AHEC Director to plan, develop, implement, and facilitate physician-preceptor development activities.
7. Collaborates with the Clinical Education Manager and medical schools to manage and facilitate clinical rotations for medical students, including the management of schedules, dissemination of credentialing materials to hospitals and preceptors, proctoring shelf exams, and mentoring medical students in the choice and path for residency and appropriate rotations.
8. Coordinates and maintains the departmental website that supports preceptor registration, online training programs, and information on AHEC-sponsore programs and events.
9. Develops, coordinates, promotes, and implements AHEC programs, such as AHEC Scholars’ workshops, lectures, professional/preceptor training, and grant-funded community outreach programs.
10. Helps to oversee the effective utilization of the department budget and monitors expenditures for AHEC an OPHI accounts, provides recommendations for optimum utilization of funds, helps to monitor contract and grant deadlines with internal and external agencies, and communicates with Financial Services to meet their requirements an requests.
11. identifies contract specifications and communicates effectively between departments.
12. Assists the efforts of other SWMO AHEC staff who assist in providing youth recruitment workshops and maintains relationships with students and stakeholders.
13. Assists with the development and maintenance of affiliation agreements, helps to develop and maintain collaborative partnerships with local educators, organizations, health care professionals, and communities to meet objectives and targets and improve program delivery.
14. Assists the Director in monitoring and reporting on strategic plan activities to AHEC staff and the Advisory Board.
15. Collaborates with health systems and other partners to provide disaster moulage at simulation events.
16. Develops and maintains records of available funds for various projects.
17. Complies with Missouri State University personnel, purchasing, and grant and contract administration policies and procedures and fulfills requirements of established by funding sources by accomplishing program goals and targets, preparing and maintaining documentation and reports specific to clinical training programs, participants, and goal completion, developing detailed work plans as directed for clinical training activities, maintaining assigned projects and activities within approved operations budgets, and maintaining files on activities, programs, and students.
18. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
19. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending appropriate regional, statewide, and national meetings, participating on committees as required, an attending training and/or courses as directed by the SWMO AHEC Director.
20. Helps to assure the overall success of the SWMO AHEC and OPHI by performing all other duties in accordance with grant contracts and as assigned by the AHEC Director and/or Director, OPHI.
SUPERVISION
The Project Coordinator, AHEC is supervised by the Director, AHEC and supervises student workers and graduate assistants.
OFFICE OF HUMAN RESOURCES
NOVEMBER 2017
