POSITION IDENTIFICATION
TITLE Clothing Inventory/Auxiliary Specialist
CLASSIFICATION NUMBER 5587
GRADE 42
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Clothing/Soft Goods Manager
MAJOR ADMINISTRATOR Director of the Bookstore
GENERAL FUNCTION
The Clothing Inventory/Auxiliary Specialist verifies the accuracy of shipments upon completion of check-in by receiving, provides quality control of the product, and ensures merchandise is ready for the sales floor including at consignment locations. The Clothing Inventory/Auxiliary Specialist is responsible for auxiliary operations including, but not limited to, the team store, all football venues soccer, volleyball, baseball, and softball facilities. The Clothing Inventory/Auxiliary Specialist ensures all merchandise is attractively displayed and available for purchase, that staff are effectively trained and supervised, and that excellent customer service is provided while these venues are open for business. The Clothing Inventory/Auxiliary Specialist is responsible for consignment operations including product placement and replenishing, monthly billing of merchandise sold, and onsite training of site staff to ensure they are knowledgeable regarding the product in their location.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is preferred.
Experience: Three years of retail experience is required.
Skills: Effective interpersonal, verbal, and written communication skills are required. Organizational ability is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Supervisory experience is preferred.
Effort: This position requires standing and/or walking for extended periods. Occasionally, the ability to lift and carry materials and equipment weighing up to thirty pounds is required. The ability to climb ladders up to ten feet and to bend or kneel to reach material stored on lower shelves or in lower cabinets and drawers is occasionally required. This position occasionally unpacks shipments of merchandise and regularly moves items to organize products stored within the back stock area of the bookstore.
Other: The scope of the position frequently requires evening and/or weekend work, as well as on dates when the University is normally closed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that merchandise is made available to the broadest potential customer base by maintaining inventory and overseeing operations of the Team Store in JQH Arena and all souvenir stands during football, soccer, volleyball, baseball, and softball season locations.
2. Provides supervision of both the part-time staff and student employee workforce in these locations by scheduling and monitoring work assignments, providing training, and making hiring recommendations.
3. Buys, receives, processes invoices, and manages inventory of BearWear, souvenirs, and concessions, including soda, chips, and candy, during soccer and softball seasons when product is sold in bookstore trailers at off-site locations.
4. Works with the floor staff and departmental management to coordinate merchandising efforts and stages all clothing and soft good items for the sales floor, including price tags, size stickers, and hangs and folds merchandise to ensure merchandise is ready to be sold.
5. Provides supervision and leadership for the Clothing/Soft Goods receiving area by scheduling and monitoring work assignments, providing training, and providing recommendations for the hiring of student and part-time staff.
6. Processes all markdowns and price changes for the clearance merchandise, transfers all product in the system when it moves to the 1905 store, and prepares all items for the annual Bookstore Tent sale, including updating the point of sale system and making sure all items are in the appropriate category for the sale.
7. Works closely with the Clothing/Soft Goods department on the annual physical inventory, ensures items are ready to be counted, assists with the physical counting and scanning of all items, and assists with the follow-up of discrepancies.
8. Coordinates all Bookstore consignment locations, including the placement of merchandise, monthly inventories, invoicing the location, and rotating merchandise.
9. Assures quality control of all clothing and souvenir items, specifically monitoring the correct Pantone Matching System (PMS) colors, imprints, quality of the items, etc.
10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
11. Contributes to the overall success of the University Bookstore operation by performing all other duties as assigned.
SUPERVISION
The Clothing Inventory/Auxiliary Specialist is supervised by the Clothing/Soft Goods Manager and supervises part-time and student employees.
OFFICE OF HUMAN RESOURCES
REVISED MARCH 2018
