POSITION IDENTIFICATION
TITLE Surplus Property Lead
CLASSIFICATION NUMBER 5516
GRADE 25
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Coordinator, Property Control
GENERAL FUNCTION
The Surplus Property Lead manages daily surplus property operations including warehouse activities, inventory organization, workflow prioritization, property processing, and disposition activities of university property that is no longer required for departmental or institutional use. The position requires significant oversight, logistical coordination, physical labor, customer service, and the ability to make decisions regarding the most appropriate and cost-effective disposition of university property.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements. Experience: At least two years of experience is required in shipping and receiving, warehouse operations, inventory control, surplus property management, logistics, and/or property moving and delivery work is required; five years of related experience is preferred. Experience leading employees, coordinating warehouse operations, operating forklifts, or material handling equipment, and managing inventory control systems is preferred. Additional education beyond the minimum requirements may be considered towards experience requirements.
Skills: Exceptional customer service and interpersonal skills, as well as verbal and written communication skills are required. Demonstrated skills in analyzing, organizing, planning, problem solving, and decision making are required. Must be familiar with Microsoft Word and Excel and learn to use job specific computer applications, such as entering data into the Property Control database to maintain inventory records. The ability to use and maintain filing systems and records is required.
Effort: Requires daily lifting and moving of equipment weighing up to 50 pounds regularly and up to 100 pounds occasionally with the use of mechanical lift device or using a two-person lift, prolonged walking or standing and frequent bending, stooping, and reaching on a daily basis. Must have physical mobility sufficient to operate manual and electrically powered equipment. Requires the ability to access facilities and areas that may only be accessible by climbing stairs, bending, reaching. Work is performed indoors and out-of-doors, occasionally in environments which could have work hazards.
License: A valid driver's license is required. Forklift operator certification is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinates the removal and disposition of large quantities of furniture and equipment resulting from office cleanouts, renovations, relocations, and other University projects.2. Evaluates surplus property and independently determines the appropriate and cost-effective disposition of surplus furniture, equipment, and other University property, including campus reuse, recycling, resale, salvage, or landfill disposal consistent with University policy.
3. Manages surplus property warehouse operations by continuously evaluating, organizing, and processing surplus furniture, equipment, recyclable materials, and other property and maintaining necessary property records.
4. Disassembles furniture and equipment when necessary to safely remove items from buildings and prepare them for transportation or disposal.
5. Operates forklifts and other material-handling equipment as required, including routine forklift operations approximately one to two times per week.
6. Coordinates and performs surplus pickups throughout the University campus.
7. Evaluates removal situations and determines the appropriate equipment, personnel, tools, and procedures required to safely complete the work.
8. Advises departments regarding surplus property procedures through professional and responsive customer service while addressing questions, concerns, scheduling requirements, and property disposition needs.
9. Ensures surplus property is handled, transported, recycled, and disposed of in a manner consistent with university requirements and applicable regulations.
10. Plans, assigns, coordinates, monitors, and reviews the work of student workers and other assigned personnel; provides training and guidance regarding operational procedures, customer service expectations, and safe work practices.
11. Maintains awareness of workplace hazards associated with heavy equipment, material handling, power tools, vehicle operations, lifting, and building conditions.
12. Promotes safe working practices among student workers and other personnel.
13. Contributes to the overall success of the Facilities Management by performing all other duties and responsibilities as directed or assigned.
SUPERVISION
The Surplus Property Lead provides operational oversight of student, temporary, and support staff while participating with those employees in performing similar duties. This position has no direct reports or supervisory responsibilities.
OFFICE OF HUMAN RESOURCES
REVISED SEPTEMBER 2026
