4065 Manager, Grants Accounting


TITLE Manager, Grants Accounting




IMMEDIATE SUPERVISOR Director, Grants and Capital Projects Accounting


The Manager,Grants Accounting supervises and performs professional accounting and administrative work necessary to maintain the financial accounting records for the University’s grants and contracts.  This position oversees and reports the expenditures that have been made on specific grants and contracts to various agencies, performs grants account reconciliations, reviews and approves sub recipients’ invoices, and issues invoices to agencies for payment, as well as exercises independent judgment and discretion in planning and carrying out details of work procedures and methods using generally accepted accounting principles; work is reviewed by internal, independent, and agency auditors.


Education: A Bachelor’s in Accounting or a related business field is required; a Master’s degree in Accounting or a related business field with at least twenty hours of coursework in accounting is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience: At least four years of experience in accounting is required; two years of experience working with grants and contracts accounting is preferred.

Certification: Certification as a Certified Public Accountant (CPA) is preferred.

Skills: A high aptitude in accountancy and a good understanding of computers and programs, such as Excel, and their functions in accounting is required.  The ability to understand, interpret, and apply accounting principles as well as rules and regulations in grant proposals that apply to financial information is required.  The ability to work and communicate effectively with individuals possessing varying levels of accounting and budgeting knowledge is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.


1. Prepares and oversees the preparation of the financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of the grants and contracts.

2. Oversees and provides fiscal management of grants and contracts, including compliance with federal and state regulations, account reconciliations, and journal entries.

3. Assists grant writers in the preparation of the grant application and the administration of grant monies by interpreting and applying the policies and procedures of the University and the granting agencies.

4. Improves cash flow by assuring timely billing of grant and contract receivables and consolidates federal fund draws.

5. Approves or confirms the appropriateness of expenditures of externally sponsored grants and contracts in accordance with federal, state, institutional, or other agency guidelines and performs reconciliations for principal investigators.

6. Monitors externally sponsored grants and contracts by reviewing or assuring the review of the daily and monthly financial transactions within these accounts and making accounting corrections as appropriate.

7. Review and approve sub recipients’ invoices for cost allowability and approve for payment.

8. Promotes University compliance with federal and state law and regulations by maintaining a current working knowledge of federal and state regulations relevant to grants and contracts and communicating regulatory information to appropriate University administrators, staff, and faculty.

9. Prepares and supervises audit work papers for internal, external, and agency auditors by researching and analyzing financial activity of externally sponsored grants and contracts.

10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues and attending professional development courses as required by the Director, Grants and Capital Projects Accounting.

12. Contributes to the overall success of Financial Services by performing all other duties as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer services.

13. Ensures the timeliness of the general ledger and subsidiary ledgers by monitoring the work of professional and support staff & students.

14. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising daily activities.

15. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of professional accountants and/or support staff.

16. Prepares and supervises the preparation of audit work papers for the fiscal year audit by researching and analyzing the year-to-date accounting information.


The Manager, Grants Accounting supervises accounting professionals, clerical staff, students and part-time employees.


JUNE 2023