4057 Accounting Manager-West Plains

POSITION IDENTIFICATION

TITLE Accounting Manager-West Plains

CLASSIFICATION NUMBER 4057

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Business and Support Services

MAJOR ADMINISTRATOR Chancellor

GENERAL FUNCTION

The Accounting Manager-WP performs and supervises others in the performance of professional accounting and administrative work involved in the daily organization, operation, and supervision of the campus' accounting systems and exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods. The Accounting Manager-WP assists the Director of Business and Support Services in designing computer support systems and in establishing policies and procedures for the overall daily accounting functions for the office. The Accounting Manager-WP receives reviews the work of subordinates; work is primarily reviewed through normal accounting systems and audits.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree in Accounting or a related field is required. Certified Public Accountant (CPA) is preferred.

Experience: At least three years experience in accounting is required, including at least one year in a supervisory position.

Skills: The ability to understand, interpret, and apply accounting standards, principles, and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of support staff.

2. Establishes and monitors financial controls for the campus’ departmental budgets by reviewing and approving all campus expenditures.

3. Maintains control over budget accounts by assigning the correct budget numbers and expense codes.

4. Prepares and/or reviews monthly summaries and reports for internal use by compiling information and reconciling various ledger accounts.

5. Assures the accuracy and timeliness of refunds from the accounts receivable system by reviewing the accounts and establishing and monitoring acco0unting procedures.

6. Assists with methods of budgeting, budget reporting, resource allocation, and budget control by assuring the utilization of available techniques and technologies.

7. Assists the Director of Business and Support Services in the preparation of the campus’ Internal Operating Budget by implementing methods, models, and other decision support systems and assuring timely submission.

8. Assists with the preparation, construction, and implementation of a detailed campus operating budget by monitoring the solicitation of program resource needs, budget plans, and the communication of completed budgets from the individual operating units.

9. Assists the Director of Business and Support Services by collecting, organizing, and analyzing financial data for the preparation of various reports and statistical data outlining the campus’ financial position in the areas of income and expenditure based on past, present, and forecasted operations.

10. Prepares journal entries for the general ledger and various subsidiary ledgers by compiling, researching, and analyzing data regarding updates needed.

11. Ensures the timeliness of the general ledger and subsidiary ledgers by monitoring the work of support staff.

12. Performs monthly reconciliations by reviewing the work of the accounting technicians and others to ensure their work is accurate and complete.

13. Prepares and supervises the preparation of audit work papers for the fiscal year audit by researching and analyzing the year-to-date accounting information.

14. Provides various accounting information to the Director of Business and Support Services and other University administrators as needed by remaining familiar with the information available in the University’s accounting system.

15. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.

16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of Business and Support Services.

17. Contributes to the overall success of the Business Office by performing all other duties and responsibilities as assigned.

SUPERVISION

The Accounting Manager-WP is supervised by the Director of Business and Support Services and supervises Accounting Technicians and part-time employees.

OFFICE OF HUMAN RESOURCES

REVISED FEBRUARY 2009

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