POSITION IDENTIFICATION
TITLE Operations Administrator for Library
CLASSIFICATION NUMBER 4041
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Dean of Libraries
GENERAL FUNCTION
The Operations Administrator for the Library coordinates all aspects of library processes, including, but not limited to perform budgeting and financial record keeping as well as developing/maintaining databases, statistical trend analysis, resolving problems, and monitoring processes in the daily operation of the Library. This position works collaboratively with the Dean and Associate Dean of the Library to provide support and managerial assistance in the implementation of various operational functions within the library administrative office. This position also supports maintenance and revision of Library publications and web pages as assigned.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required; a Master’s degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: With a Bachelor’s degree, at least five years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. With a Master’s degree, at least two years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. Experience working in education or business administration is preferred.
Skills: Strong oral and written communication skills, and excellent interpersonal and organizational skills are required. Documented proficient computer skills including experience in word processing, spreadsheets, and database management is required. Experience with statistical analysis software is preferred. Familiarity with the Banner system is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manages and oversee day-to-day administrative functions of the Library administrative office.
2. Helps to ensure the achievement of the mission of the University by assisting the Dean of the Library, Associate Dean of the Library, and Library operational service areas including the Testing Center and the Ozarks Studies Institute.3. Assures the utilization of available techniques, technologies, and accurate methodology to assist with budgeting, budget reporting, resource allocation, and budget control.
4. Oversees monthly review process of Library budgets and report anomalies to the Associate Dean and Dean of the Library, and the Budget and Financial Manager of the Provost Office and/or Financial Services as appropriate.
5. Oversee the Library cost center budgets including authorization to process payment requests, requisitions, expenditures, and transfers.
6. Prepares and reviews travel expense reports for accuracy and adherence to policy.
7. Assists with administrative functions within the college by developing and maintaining various databases and record keeping used to compile, analyze, and report historical data regarding library cost-center functions, internal and external grants, gifts, travel funding, student payroll activity tracking, and other records of functions administered by the Library.
8. Provides support for functions administered by the Library, including Library Information Science (LIS) coursework.
9. Oversees file retention and management system for the Library cost center audit control.
10. Assists in the support of LIS certificates or other LIS professional credentials provided by the Library.
11. Promotes a positive, productive experience for all Library User Constituents.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Associate Provost and Dean of the Library.
13. Helps to ensure the success of the Library by performing all other duties as assigned.
SUPERVISION
The Operations Administrator for the Library supervises student employees and part-time employees.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025
