POSITION IDENTIFICATION
TITLE Budget and Financial Manager
CLASSIFICATION NUMBER 4001
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Provost
MAJOR ADMINISTRATOR President
GENERAL FUNCTION
The Budget and Financial Manager for the Office of the Provost coordinates the organization and reporting of financial information of the academic units of the University and creates timelines and procedures for various financial and administrative processes occurring in academic units. The Budget and Financial Manager prepares and provides the Provost with revenue and expense projections for financial planning, advises the Provost regarding financial decisions, and ensures that all budgets within the Provost’s area of responsibility, including college budgetary units, are fiscally sound. The Budget and Financial Manager assists the Provost with implementation of objectives in the long-range plan by developing budget frameworks for reprioritization of funds and assuring sustainable funding of strategic initiatives.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting or a related field is required.
Experience: At least two years of accounting and/or budgetary experience is required. Accounting and/or budgetary experience in higher education preferred.
Skills: Strong computer skills, including knowledge of Excel required, including the development of spreadsheets and management reports using graphs and charts. Effective interpersonal, communications, organizational, and administrative skills required. The ability to initiate and follow through with work responsibilities and to meet deadlines with a minimum of supervision is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures efficient coordination of academic affairs accounts by designing budgeting systems and financial records which are compatible with the University's accounting and reporting systems.
2. Advises the Provost regarding financial decisions by monitoring monthly budget summary reports from the colleges and other academic cost centers, providing accurate information regarding the financial status of individual accounts, and interpreting University financial reports.
3. Assists the Provost in annual budgeting and financial planning by providing revenue and expense projections and coordinating the reprioritization process to assure congruency between budget allocations and the objectives of the Long-Range Plan.
4. Establishes the academic affairs budget calendar, initiates the budget planning process in all academic affairs units, provides guidance to colleges regarding budget preparation and determination of carryover, and monitors balances and expenditures going forward.
5. Coordinates changes to the proposed fee schedules, identifies and tracks carry-forward commitments, tracks academic reserve commitments, and identifies and communicates budget reallocations.
6. Coordinates major equipment funding plans, assures sustainable funding plans for endowed chairs and professorships, coordinates start-ups of new programs, and documents funding plans for job postings.
7. Provides assistance to the Provost by collecting, organizing, and analyzing financial and other statistical data for the preparation of financial and non-financial reports, establishing reporting deadlines for those providing data for these reports, and utilizing the Banner financial system and procurement card system to assist with financial management responsibilities.
8. Accepts signature authorization responsibilities to approve various personnel forms, payroll forms, purchase orders, and other documents as delegated by the Provost.
9. Serves as liaison between the Provost and other University offices, as assigned by the Provost.
10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and /or courses as required by the Provost.
12. Contributes to the overall success of the Office of the Provost by performing all other essential duties and responsibilities as assigned, maintaining high levels of accuracy and maintaining a professional demeanor and appropriate levels of confidentiality.
SUPERVISION
The Budget and Financial Manager is supervised by the Provost and may supervise other employees as assigned by the Provost.
OFFICE OF HUMAN RESOURCES
REVISED SEPTEMBER 2017
