2605 ILTC Admissions Coordinator


TITLE ILTC Admissions Coordinator




IMMEDIATE SUPERVISOR Director of China Programs


The ILTC Admissions Coordinator leads the student recruitment and admissions process for ILTC cohort and sponsored student programs at MSU.  The ILTC Admissions Coordinator supports the existing partnership with Southwest University in China by providing administrative, instructional, and programmatic support for students enrolled in the joint MSU-SWU Plant Science Dual Degree program.

The ILTC Admissions Coordinator serves as an advisor to ILTC cohort and international sponsored students and as a liaison between sponsored students, their scholarship managing organizations, and MSU.  This position manages all aspects of the Exchange Visitor Program for J Visa holders, to include both long- and short-term Scholars, working with other MSU administrative and academic departments to provide regulatory support as needed. 

The ILTC Admissions Coordinator serves as Alternative Responsible Officer (ARO) for MSU and is expected to assist the Director of International Services in applying for re-designation every two years.  Continuation of this position is dependent on sufficient revenue being generated by ILTC programs.   


Education: A Master's degree is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience: Experience in international student recruitment and/or admissions is required. At least one year of administrative experience in a university setting is required; work experience in a Chinese institution of higher education is preferred. Experience in translation and interpretation is preferred.

Skills: Effective interpersonal skills are required.  Strong analytical, communication, and critical-thinking skills are required.  Demonstrated skill in the use of Microsoft Office applications is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Individual must be a U.S. Citizen or Lawful Permanent Resident in order to serve in the capacity of Alternative Responsible Officer (ARO).


1. Facilitates access to MSU academic programs by supporting the application, admission, enrollment, and orientation of sponsored and ILTC cohort admission students

2. Coordinates with the Office of International Services to admit students, including Banner data entry and preparation of admission letters for incoming sponsored and ILTC cohort students.

3. Coordinates with the Office of the Registrar to enroll ILTC cohort and international sponsored students in standard and customized academic courses.

4. Works with sponsored students and academic departments throughout the registration process, including advisement appointments and prerequisite override requests, and confirms that students’ class choices comply with sponsored student program requirements and billing agreements.

5. Coordinates the recruitment of prospective students in China for educational and training programs at MSU, including but not limited to MSU-SWU Plant Science Dual Degree program, collaborative graduate programs, and other degree and non-degree seeking programs between MSU and Chinese universities.

6. Assists in the development of customized training and educational programs, organizes and presents course content, advises students and coordinates with academic units to implement ILTC programs.

7. Prepares and submits proposals to host sponsored students through various managing organizations, both those that already send students to MSU and potential new sponsoring organization partners.  

8. Serves as the liaison between sponsored students and their managing organizations to ensure all reporting requirements are met and policies followed. This includes but is not limited to preparing reports for managing organizations as requested, current enrollment reports, and academic progress reports.

9. Provides support in all areas of both pre-arrival and arrival support for incoming ILTC cohort and international sponsored students, including serving as advisor for students in academic, billing, housing, and health/safety matters, as well as encouraging participation in campus and community activities.

10. Advises enrolled sponsored/cohort students regarding accomplishing their educational goals while maintaining immigration status by providing information, monitoring student status, and advising students of possible courses of action and consequences of actions.

11. Serves as Alternative Responsible Officer (ARO) and determines the validity and acceptability of the student’s financial resources and the adequacy of the student’s English language proficiency by using University and U.S. Department of Homeland Security criteria.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by supervisor.

14. Helps to ensure the overall success and growth of MSU International Programs by performing all other duties as assigned.


The ILTC Admissions Coordinator will supervise the work of graduate assistants and student employees.


JULY 2023