TITLE Program Manager, Missouri Archaeological Society (MAS)
CLASSIFICATION NUMBER 2306
IMMEDIATE SUPERVISOR Director of the Center for Archaeological Research as Secretary of MAS
MAJOR ADMINISTRATOR Dean, College of Humanities and Public Affairs
The Program Manager, MAS administers the day-to-day operation of the Missouri Archaeological Society by assisting with the solicitation and selection of articles for publication in the annual MAS journal and quarterly publication, editing, proofing, and preparing MAS journals, newsletters, and books for publication, maintaining, updating, and reconciling MAS accounts, marketing and processing memberships and book sales, coordinating business with the MAS Board of Directors, and assisting in the planning, coordination, and production of the MAS annual meeting.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree in anthropology, journalism, English, technical writing, or a related field is required.
Experience: Two years of project management experience or experience managing complex administrative office processes is required. Experience editing and/or publishing journals or books is preferred. Bookkeeping experience is preferred.
Skill: Must be able to use a Mac computer. Must have the ability to quickly learn and use various database, web-authoring, word processing, desktop publishing, and bookkeeping software applications. Effective oral and written communication skills are required. The ability to work independently is required. Strong proofreading and editing skills are required. Organizational and planning skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Stocking and mailing publications and books requires the ability to lift and carry materials and equipment weighing up to 35 pounds, to reach heights up to 8 feet by climbing ladders or stools, to bend or crouch to reach materials or equipment stored on lower shelves or in lower cabinet/desk drawers, and to use dollies to transport materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists the MAS Secretary by assuming day-to-day responsibility for conducting the business of the MAS by providing customer service to customers purchasing books, taking, processing, invoicing, filling, and shipping book orders, processing MAS memberships, preparing mass mailings, answering questions from the public about MAS, handling business matters with the MAS Board of Directors, and maintaining the MAS website.
2. Assists the MAS Secretary to produce and publish the annual journal and quarterly newsletters by soliciting articles, reviewing and providing input on articles considered for publication, editing and proofing manuscripts, preparing copy for publishing, and coordinating with printers.
3. Maintains financial records for MAS including depositing and recording income from memberships, books sales, conferences, etc.
4. Assists the MAS Secretary in planning the annual meeting by soliciting papers, presentations, speakers, etc., arranging the meeting space, food, media equipment, etc., creating the agenda and schedule of speakers and break-out sessions, creating and mailing the registration packet, compiling the list of registrants, preparing meeting materials, and coordinating the meeting itself.
5. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
6. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director of Archaeological Research.
7. Contributes to the overall success of MAS by performing all other duties assigned.
The Program Manager, MAS is supervised by the MAS Secretary (Director of Archaeological Research).
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017