POSITION IDENTIFICATION
TITLE Associate Director, University Safety
CLASSIFICATION NUMBER 1344
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, University Safety
MAJOR ADMINISTRATOR Vice President for Administrative Services
GENERAL FUNCTION
The Associate Director, University Safety serves as second in command of the Office of University Safety. The position oversees one or more of the major divisions of the Office of University Safety, such as Campus Safety, Dispatch, Emergency Preparedness, and Transportation Services and assists with leadership of the Office of University Safety. The Associate Director, University Safety manages operations and supervises personnel, oversees the development of and maintains standards of performance for activities performed, and monitors progress in achieving performance standards. The Associate Director, University Safety coordinates with emergency services agencies and the Springfield Police Department Substation, identifying and coordinating technical and professional resources to ensure the most effective safety, security, preparedness and transportation operations for the University. The Associate Director, University Safety may be assigned to oversee the University’s Clery compliance efforts and advise University administration about those efforts. The Associate Director, University Safety develops and implements the University's safety program, which anticipates, prevents, and reduces risks through prevention, protection, mitigation, and response efforts.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required, with emphasis in Public Administration, Management, Safety, Criminal Justice, Emergency Management, Fire Administration, Homeland Security or a related field, preferred. A Master's degree in one of the fields listed above is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: A minimum of five years of experience in safety, security, law enforcement, emergency management, fire service, emergency services, or a related field is required; experience must include at least two years of operations management and supervision of full-time personnel.
Certification: Completion of Incident Command System (ICS) 100, 200, 300, 400 and National Incident Management System (NIMS) 700 and 800 training is required or must be completed within one year of appointment.
Skills: Leadership and supervisory ability are required. Analytical skills are required. Strong verbal and written communication skills are required. Excellent interpersonal skills are required. Computer literacy is required. The ability to develop training and performance standards is required. The ability to manage a budget is required. The ability to solve problems and make appropriate decisions is required. The ability to clearly communicate ideas, facts, and concepts to people who represent all constituencies of the University is required. A working knowledge of federal regulations affecting campus safety is required. The ability to develop policy and procedures is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: The nature of the job involves requires travel to other campuses and frequent travel throughout each campus, including stairways in buildings. The nature of this job requires both mental and physical ability to respond quickly to events and emergency situations throughout campus.
Other: A valid driver’s license is required. The scope of the position requires occasional weekend and evening work, providing management oversight of the activities of three shifts operating around-the-clock. This position is designated as an essential employee and may be required to report to work as scheduled when University offices are closed due to severe weather or emergencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides leadership by overseeing the development and maintenance of standards of performance for one or more of the major divisions of University Safety, establishing systems to monitor progress toward achievement of performance standards, observing and evaluating staff performance, ensuring the enforcement of laws, rules, and regulations in a manner consistent with established policies and procedures, and correcting deficiencies in performance through coaching and training.2. Provides management by assisting with planning and preparing annual budget recommendations, monitoring budget compliance, developing programs, policies, and procedures to support the Office of University Safety’s mission, and serving as director in the director’s absence.
3. Assures the safety and law enforcement capabilities and resources of the Office of University Safety are effectively applied by developing and maintaining cooperative working relationships with emergency services agencies, identifying and utilizing the technical and professional resources available from those agencies, communicating effectively with the Springfield Police Department Substation staff, and coordinating coverage of the campus in conjunction with substation operations.
4. Assures reliable services through high-quality personnel by serving as the liaison for departmental recruiting and selection processes with the Office of Human Resources, overseeing and reviewing training standards, and approving the initial and ongoing training programs provided to employees.
5. Ensures compliance with the Clery Act for the Springfield, Mountain Grove, and other associated campuses by determining Clery geography, assessing crimes, issuing emergency notices and timely warnings, completing the annual security report, and serving as a Clery advisor to the West Plains campus.
6. Oversees the operations of major divisions within the Office of University Safety by ensuring that relevant information about situations or events that may disrupt normal campus activity or threaten the safety and security of University persons and property is properly gathered and analyzed, advises the Director of University Safety about vulnerabilities, recommends and implements appropriate corrective actions, and monitors the expected outcomes.
7. Plans, implements, and oversees the evaluation of appropriate safety, security and preparedness programs, develops and implements effective community outreach programming for students, faculty, and staff, and provides environmental design input to enhance loss prevention in new construction and renovations of existing facilities.
8. Oversees safety, security and preparedness for routine campus events, special events, athletic activities, and staffs an incident command post as required.
9. Determines traffic problem areas, such as vehicle congestion, occurrences of accidents, personal vehicle security, traffic flow and control, and violations of city and University vehicle regulations by conducting routine traffic flow surveys, making recommendations for appropriate changes and/or corrective actions, and conducting follow-up on those recommendations with responsible departments and agencies.
10. Promotes an awareness of safety issues to the University community and reduces the potential for losses resulting from crimes by reviewing and approving presentations and printed resource material about public safety topics to students, faculty, and staff.
11. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of University Safety.
13. Contributes to the overall success of the Office of University Safety by performing all other duties and responsibilities as assigned.
SUPERVISION
The Associate Director of University Safety is supervised by the Director of University Safety and directly supervises managers, administrative staff, and other staff within the Office of University Safety, as assigned.
OFFICE OF HUMAN RESOURCES
REVISED JULY 2022
