TITLE Associate Vice-Chancellor for University/Community Programs - West Plains
CLASSIFICATION NUMBER 1119
IMMEDIATE SUPERVISOR Chancellor, Missouri State University – West Plains
The Associate Vice-Chancellor for University/Community Programs at Missouri State University-West Plains is directly responsible for the management and daily operation of the University/Community Programs, including the Small Business Development Center, the Aquatics/Wellness Program, and Theatre and Events Program at the West Plains Civic Center and works closely with the Executive Director of the West Plains Civic Center (an employee of the City of West Plains) in developing an annual schedule of events and coordinating the delivery of those events and services with other Civic Center operations and events. The Associate Vice-Chancellor for University/Community Programs works with Program Coordinators and the Missouri State University-West Plains Administrative Council to develop an annual budget for each program area and assures Program Coordinators conduct necessary and thorough planning, budgeting, promotion and execution to achieve successful outcomes for program offerings. In concert with Program Coordinators, the Associate Vice-Chancellor for University/Community Programs develops sources of funding support and sponsorship for activities in all University/Community Programs that serve to encourage maximum utilization of the programs and of West Plains Civic Center facilities and promotes within the community the reputation of the University/Community Programs as well as the cultural, social, recreational, economic and education opportunities available through involvement in the programs and through the use of the West Plains Civic Center.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree is required; an emphasis in business management, entertainment management, marketing, or a communications discipline is preferred. Ten or more years experience in directing or managing equivalent community programs/events will be considered in lieu of a bachelor's degree.
Experience: At least three years of professional experience demonstrating a record of success in program development, management and promotion is required. Experience managing an operating budget greater than $10,000 is preferred.
Skills: Strong oral and written communication skills are required. Excellent interpersonal skills are required. Organizational skills, particularly in planning, personnel management, and critical thinking are required. Must have strong decision-making skills, the ability to prioritize tasks, and to bring many, varied tasks to successful completion under time-constrained deadlines.
Other: Scope of the job frequently requires attendance at evening and/or weekend activities, performances, lectures, and/or rehearsals.
ESSENTIAL DUTIES AND RESPONSIBILITIES1. Ensures that the University/Community Programs serve the business development, health and wellness, educational opportunity, academic, and cultural needs of the citizens of West Plains and the Missouri State University-West Plains seven-county service area by formulating operational policies and procedures that support priorities of the campus and of the community of West Plains for the West Plains Civic Center.
2. Plans, coordinates, and schedules activities at the West Plains Civic Center as part of the University/Community Programs to achieve the maximum utilization of the Civic Center and of the opportunities available through participation and involvement in the University/Community Programs.
3. Working with the West Plains Civic Center Executive Director, develops and coordinates an annual schedule of events for the West Plains Civic Center theater, pool, and fitness center, coordinating those activities/programs with other Civic Center operations and events.
4. Engenders acceptance and enthusiasm for the West Plains Civic Center and the University/Community Programs by publishing and distributing information about the programs to the community and campus constituencies and through members of each of the University/Community Programs advisory boards.
5. Establishes a cooperative relationship between the campus, the West Plains Civic Center, the community and other campus constituencies by serving as liaison for the University, the City of West Plains, and the community with various professional groups, educational departments, and individuals who can contribute to the success of the Civic Center and the University/Community Programs.
6. Manages funds by developing with program coordinators and the Missouri State University-West Plains Administrative Council an annual budget for each program area, monitoring expenditures for facilities, programs, and personnel, and assuring prompt payments.
7. Serving as the University’s liaison with the West Plains Civic Center, negotiates the annual lease contract and reports to the West Plains Civic Center Board of Directors all activities of the University, bringing forth any issues for action and clarification by the Board of Directors.
8. Works with various other departments on scheduling their events into the West Plains Civic Center, works closely with the West Plains Civic Center Director to ensure that all events are scheduled and proper set-up requirements are communicated, tracks usage of the center to validate usage and event support charges, and validates all event invoices received from West Plains Civic Center prior to the responsible department processing payment.
9. Works with Director of Development for Missouri State University-West Plains in the promotion of and development of gift-giving opportunities in support of University/Community Programs.
10. Serves as the campus Affirmative Action Liaison by working closely with the Office of Equity and Diversity, ensuring the University's compliance with all applicable equal opportunity, affirmative action laws and regulations through implementation of the University's Equal Opportunity Program and Affirmative Action Plan, and assures the campus is complying with Title IX practices, laws and procedures, to include surveying of student athletic interests.
11. Assures that the University's employment practices are in compliance, advises senior administrators regarding non-compliant practices, procedures or policies, and provides for essential training regarding Equal Opportunity and Affirmative Action practices, laws, and regulations to campus employees and search committees.
12. Assures the proper application of policies and regulations regarding reported discrimination/harassment incidents by processing all such complaints from campus employees and students in accord with the Grievance Procedures.
13. Completes special projects in a timely, thorough and professional manner.
14. Serves as a member of the Chancellor’s Administrative Council, participating fully in all matters and working to conduct the business of the campus and of Missouri State University-West Plains as determined by the Chancellor, the Missouri State University President, and the Missouri State University Board of Governors.
15. Participates as a fully productive member of the professional staff by adhering to all University policies and procedures and the internal policies and procedures of Missouri State University.
16. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, and attending professional development courses.
17. Contributes to the success of the University/Community Programs specifically and of Missouri State University and Missouri State University-West Plains generally by performing all other duties and responsibilities as assigned.
Under the administrative supervision of the Chancellor of the Missouri State University-West Plains campus, the Associate Vice-Chancellor for University/Community Programs works closely with the Executive Director of the West Plains Civic Center and supervises professional, clerical and support staff, as well as volunteers in implementing the activities of the University/Community Programs.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2022