Frequently Asked Questions
If a representative from an agency is doing a security clearance check, how should I handle the request?
- Review the release to ensure it indicates authorization of educational records; a generic release or medical release is not sufficient in order to release information from the student’s educational record.
- Check ID of the person to make sure the release is valid.
- It is recommended that you keep a copy of the release and ID for one year.
Can I disclose non-directory information in an email to the student?
- Yes, if the email is sent directly to the Missouri State student email account.
- No, if the email address is one other than an Missouri State account (e.g. Hotmail, Yahoo, etc); only directory information should be released in this case (unless you have the student’s written consent.)
Is a student’s attendance record in a specific class considered directory information?
No. If a third party asks an instructor about a specific student’s attendance in his/her class, the information should not be released without the student’s written consent.
Can I release information to any third party if the student is deceased?
Deceased students are not covered under FERPA; however, it is the University's policy not to release educational records of deceased students for a period of 25 years after the student's death. We recommend that anyone requesting information on a deceased student be referred to the Office of the Registrar.
Can student’s grades be posted using only the last four digits of their student identification number?
No. Even the last four digits of a student ID is considered to be non-directory information. Therefore, this would be a violation of FERPA.
Is it a FERPA violation if an instructor or department leaves graded papers/exams in a stack outside of an office for students to pick up?
Yes. Anytime non-directory information such as grades, student ID, GPA, etc. is easily accessible and/or viewable by someone other than the student himself or herself, it is a FERPA violation.
Who do I contact if I have additional questions regarding FERPA?