As an educational institution, Missouri State University encourages our students, faculty, staff and guests to advance learning and understanding through communication and collaborative teamwork. Missouri State acknowledges that these functions may require a certain level of privacy and protection, and it strives to provide a reasonably safe computing environment. Please remember that access to university computer systems and facilities is a privilege, not a right, and that abuse of that privilege can result in its loss.
Additionally, this policy is subject to all other information technology policies. Please review all the information technology policies.
While authorized users cannot assume an expectation of privacy regarding data, information or electronic communications contained on University computers and systems, the University does take reasonable precautions to protect its accounts, personally identifiable records and personal communications from unauthorized access or disclosure:
If the Chief Information Officer believes a system has been compromised, the University will notify the authorized users.
However, the University does not attempt to protect data that have been made public by a user or generic data that are not personalized to a specific user. Examples of generic data include log files, network jack data and IP address assignments. Additionally, the University cannot guarantee the security of commercial wireless services.
Authorized users also play a key role in protecting data and records. They should not share their personal identification number (PIN) or password with others. Also, they should close the web browser every time they finish using a web application that required a PIN for access and log off their accounts when they finish using a computer.
Certain types of information have specific disclosure and publishing guidelines, which are outlined below. The University's policy is to not publish or disclose data unless it meets these disclosure requirements or the University is following the University access to electronic information conditions outlined in the next section.
The University will disclose all University records, including electronic records, with these exceptions:
The University publishes a printed directory each fall semester. A current directory is also continuously available on the Missouri State website through the People & Email Addresses Search Feature.
The University publishes faculty and staff directory information. The University will also release and publish student directory information without prior consent. Directory information includes these items:
Students have a right, however, to refuse the designation of this information as directory information.
The University attempts to obtain releases before publishing images, voices, or likenesses of identifiable human subjects.
As such, each web site's supervisor should ensure that the identifiable subject(s) featured has/have provided written consent before publishing that person's image, voice, or likeness on an official University web site. This consent is necessary for any image, voice, or likeness, regardless of whether it was obtained through a free information request, personal camera, or other means.
The supervisor of the web site publishing the likeness must provide notice, obtain consent, and keep a record of the consent--unless Photographic Services or the Office of Web and New Media has already obtained consent for that likeness. For more information, see the Web Development Resource Center.
If you discover your image, voice, or likeness in one of the University's online publications and would like it removed, please notify the Office of Web and New Media.
The University does not routinely seek out, examine, disclose, use or modify the contents of individually assigned accounts, personal communications, records or University computers. The University does reserve the right to view, scan or otherwise access any file, hardware, software or communication on University computers/systems or transmitted over University networks in the following conditions:
Electronic information may be quickly deleted or modified. As such, the University will notify an individual about a review/disclosure after the University accesses the individually assigned electronic information.
Additionally, if the University has reason to believe a system security breach has occurred or could occur, the University retains the right to access any University system and, upon evaluation of the situation, shut down any system and/or require its modification to resolve any perceived shortcomings.
Approved by Board of Governors: July 30, 2004