This plan is modified for inclusion on the Environmental Management webpage. A copy of the complete plan is available through the Environmental Management office.
EPA ID No. MOR000000331
MDNR ID No. 028588
All chemical, biological, and radiological emergencies must be reported immediately to the Missouri State University Safety & Transportation Department by calling 6-5509 or 911. This document addresses the Spill Response and Control Measures to be taken by Missouri State University students, faculty, and staff.
The following procedures should be followed for a release involving a hazardous substance. A hazardous substance is defined as a chemical, biological or radioactive material.
In the event of a hazardous substance or hazardous material spill on the Missouri State University campus the first person that becomes aware of the problem will immediately follow these procedures:
The procedures described herein cover incidents on the Springfield campus only. Spills onto adjacent property not owned by Missouri State University and on properties outside Springfield are not included. Spills not on the Springfield Campus should be reported immediately to the Springfield Emergency Agencies by calling 911.
Please note: This information is provided as a general procedure. Only properly trained personnel should attempt to clean-up any spills involving biological agents.
Laboratories must develop procedures for dealing with spills and must make appropriate spill response equipment and materials available. A basic spill kit could include a concentrated disinfectant (chlorine bleach or Wescodyne), paper towels, absorbent pads, sponges, rubber or latex gloves, forceps for broken glass and an autoclavable container. The Environmental Management Department is available to assist with assembling the kits.
The National Institute of Health Guidelines recommends 2% aqueous Wescodyne as a decontaminant for biological safety cabinets and 5% for a spill outside a cabinet. These concentrations have been found effective for most common biological contaminants. However, Wescodyne (10% v/v) in 50% ethanol (w/w), originally recommended for hand washing, should be considered for use in biohazard situations involving poliovirus and bovine serum albumin, where Wescodyne alone was found to be ineffective. For information regarding the effectiveness of Wescodyne on hepatitis B or SV40 viruses see the National Center for Biological Information (NCBI) website.
A homemade solution of bleach and water may also be used. Since a solution of bleach and water loses its strength quickly, it should be mixed fresh before each clean-up to make sure it is effective.
The recipe for Bleach Disinfecting Solution is nine (9) parts cool water to one (1) part household bleach. Add the household bleach to the water. Gently mix the solution.
Spill in a Biological Safety Cabinet
Spill in an Open Laboratory
Spill of Biohazardous Radioactive Material (I-125)
A spill involving material which is both a biohazard and radioactive requires recovery procedures different from those appropriate for radiation emitters alone. Recovery from a spill requires consideration of the types or radionuclide, pathogenicity of the microorganism or its components, the chemical composition and volume of the spill. Spills involving I-125 present minimal external hazard. Good aseptic techniques will prevent internal radiation exposure to these nuclides and prevent personnel contamination with either the pathogen or the radioactive material. Sterilization procedures involving radioisotopes must be approved in advance through the Radiation Safety Officer.
When a spill occurs:
Infectious waste is regulated by the Missouri State Health Department. The key requirements with regard to infectious waste are proper labeling with subsequent disposal in a safe manner. For waste that has not been decontaminated, acceptable disposal procedures may include incineration, burial at an infectious waste landfill, or in some cases discharge into the sanitary sewer system. The Environmental Management Department will arrange for disposal of bagged and labeled biohazardous waste.
Waste which has been autoclaved can be disposed of with regular garbage only if it is obviously marked "autoclaved" and all biohazard labeling has been defaced. Contact the Director of Environmental Management (6-8334) for specific instructions.
Body fluids, including blood, feces, and vomit, are all considered potentially contaminated with bloodborne pathogens and germs. Therefore, spills of these fluids on hard surfaces such as floors and sidewalks should be cleaned up and the contaminated surfaces disinfected immediately. When the spill is on carpeting, care must be taken to mix the bleach solution exactly or to use an alternative disinfectant to prevent permanent damage to the carpet appearance. (Strong bleach solutions can remove the carpet dye).
If there has been a release of blood or other bodily fluids, persons must take precautions to prevent contact with these materials. Special precautions must be taken during clean-up activities where broken glass or other sharps are involved. Only trained personnel will be allowed to assist in the clean-up of any spills involving blood and broken glass.
If the area of the spill is greater than 36-inch diameter, if sharp objects such as glass, and/or if chemicals are involved or mixed with the fluids, immediately contact Missouri State Safety & Transportation Department at 6-5509. In most cases, complex or larger spills will be cleaned up by a contractor to prevent exposure to university students, faculty, or staff.
If the area of the spill is less than 36-inch diameter, and if only a small amount or no glass is involved, and if no chemicals are involved, use a bleach disinfecting solution.
One of the most commonly used chemicals for disinfection is a homemade solution of household bleach and water. Since a solution of bleach and water loses its strength quickly it should be mixed fresh before each clean-up to make sure it is effective.
The Recipe for Bleach Disinfecting Solution is nine (9) parts cool water to one (1) part household bleach. Add the household bleach to the water. Gently mix the solution.
These disinfectants are effective when used according to the manufacturer's instructions.
The Director of Environmental Management will respond to a wide variety of hazardous materials incidents as described below. For those incidents exceeding the capabilities of the Environmental Management Department, outside assistance will be requested. Explosive or incendiary devices are not included in this plan and require law enforcement, fire department, or other specialized assistance to respond to these situations. Public Safety Officers will assume incident command at the scene with the assistance of the Director of Environmental Management.
All personnel working with hazardous materials in the various departments on campus must be aware of the hazards and properties of the material, and the risks in using or storing the material, and must have operational procedures and equipment in place for handling small accidental releases. The Director of Environmental Management is available for assistance in preparing procedures for the various departments.
For the purposes of this contingency plan, chemical spills are divided into two categories: Small spills and complicated spills.
Safety & Transportation Dispatch Communication Center, 6-5509
Environmental Management, 6-8334 or 343-8550
Call 911 if there is a fire, explosion, injury, or medical emergency
Only persons who have been trained for "initial response" by the Director of Environmental Management (DEM) should attempt to contain complicated spills.
For complicated spills and for instances where the emergency showers and eye wash stations are used, larger spill kits (white drums marked “Spill Kit”) have been placed on the first, third and fourth floors of Temple. There are three kits located on the fourth floor. They consist of absorbent booms and pads to be used to contain the spilled liquids or the water from the emergency showers and eye wash. Personal protective equipment is also included in the kits. Additional spill control equipment is located in the hazardous waste storage area of the Central Stores and Warehouse building and in Public Safety Officers’ vehicles.
Faculty, staff, and students who are first on the scene in Temple Hall may choose to place the booms in position to prevent the spread of the water from the showers or eye wash stations. If blood from wounds is involved, students and faculty should avoid contact with the liquids. If in doubt, do not attempt to contain the material. Caution must be taken to prevent additional persons from being exposed to spilled chemicals and/or blood.
For larger spills, the DEM will coordinate the clean-up and removal of the waste material. If the spill cannot be safely contained, neutralized, or absorbed, the DEM will notify the Fire Department HAZMAT team.
Spills of mercury, such as from broken mercury thermometers or chemistry lab wastes, must be reported immediately to the Director of Environmental Management. Mercury is a hazardous and toxic material that can be absorbed through the skin upon contact. A spill of elemental mercury, such as with the breaking of a thermometer, may result in the release of harmful mercury vapors. Environmental Management has a vacuum that is specifically designed to clean up mercury spills and eliminate the release of mercury vapors. Only the aforementioned recovery system should be used in response to mercury spills involving more than a small thermometer. For spills involving small thermometers, mercury spill kits are available in the chemistry stock room at Temple Hall.
For all outdoor sewage spills that occur on Missouri State University property, the area must be secured and immediate steps should be taken to contain the spill. Dri-sorb, straw, sand, mulch, or other inert materials can be used to contain the flow and absorb the spilled material. Efforts should be made to prevent the spilled material from entering storm drains.
The Missouri State University faculty or staff member first observing the spill should immediately contact the Director of Environmental Management. Spills that discharge from the University property and those occurring in city streets must be immediately reported to the municipal sanitary services department at 864-1923. Work Management (6-8400) should also be contacted to correct or make arrangements for correcting the problem that created the spill.
University personnel responding to the spill are only responsible for containing the spill. They will normally not be expected to clean up the material if it is greater than 5 gallons.
If feasible, liquid waste should be recovered and disposed of into the sanitary sewers as long as there are minimal solids. Because the sewage is likely to contain pathogens and bacteria, however, protective gloves must be worn to prevent worker contact. Liquid waste should be recovered and disposed into the sanitary sewers. The spill area and contaminated absorbent material should be treated as a potential bio-hazardous waste and should be disinfected with a bleach solution in accordance with the guidance on Cleaning Up Body Fluids Spills as directed by the Center of Disease Control. The contaminated absorbent material can then be bagged and placed into the dumpster.
The Director of Environmental Management will be responsible for the following notifications:
Spills of any size on the campus of Missouri State University should be immediately contained whenever possible. All spills must be promptly reported by calling Dispatch at 6-5509 Dispatch will notify the Director of Environmental Management and Public Safety who will respond and assess the incident.
According to Missouri law, any petroleum spill or product release of greater than 50 gallons must be reported to the Missouri Department of Natural Resources (DNR) (573-634-2436). Further, federal law requires the reporting of any petroleum spill if it reaches or threatens any waterway. The definition of waterway includes, among other things, storm sewers, groundwater, and road ditches that drain into other waterways.
Small spills should be controlled using absorbent materials available from Environmental Management and from Campus Safety vehicles. If the absorbent is not immediately available, other materials such as sand, dirt, straw, or kitty litter may be used to contain the material. Additional response information can be found at DNR's Response to Small Fuel Spills webpage.
For larger spills and spills threatening waterways, including possible discharges into storm drains, absorbent booms should be used to contain the material. Booms are available from Environmental Management and are also located in Campus Safety vehicles. In the absence of booms, other absorbent material should be appropriately placed to contain the material and prevent entry into waterways or storm sewers. A spill response company will then be contacted by the Environmental Management Department to remove the contained material and contaminated debris.
If the spill is major enough that it cannot be easily contained, Campus Safety Dispatch should immediately contact the Springfield Emergency Services (911) and the Director of Environmental Management. The Director of Environmental Management will contact DNR and Springfield Public Works Department (864-1900). The University has a spill response contractor on call for major spills.
Particular care must be taken when responding to pesticide spills. It is imperative to use the proper protective equipment to fit the circumstances and the material spilled. Respiratory protection may be required when responding to spills, especially in enclosed areas. At a minimum, personnel must wear chemical resistant gloves and footwear.
Spilled pesticides must be contained at the original site of the spill if such activities can be done without exposing the employee to potentially toxic chemicals. Efforts should be made to contain the spilled material using absorbent booms, pads or other absorbent material.
Whenever possible, the pesticide must be prevented from entering storm sewers or waterways. The spill should be covered using an absorbent material for liquids and a polyethylene or plastic tarpaulin for powders and granular materials.
NOTE: Use absorbent materials sparingly as they also must be disposed of as hazardous wastes.
The Director of Environmental Management (836-8334) should be immediately contacted for assistance in containment, clean-up and disposal of the waste material. For spills that cannot be easily contained by University personnel, the local emergency response personnel should be contacted (911).
Remember to report all spills to Safety & Transportation.
Upon containment of the spill:
Small spill kits containing absorbent material, baking soda for acid spills, gloves, a small broom and dust pan, and a plastic bag are located in most of the chemistry laboratories. Most of these are just inside the entry door to the labs, under or near the eye wash station. There are also small spill kits in Safety & Transportation Department vehicles.
Large spill kits are provided on the top 3 floors of Temple with 3 kits available on the fourth floor. The kits are in the hallways at each end of the fourth floor. The third floor kit is located in room 337 and the second floor kit is located in room 239. The large kits contain absorbent booms and pads in addition to the protective gear (gloves, booties, and safety glasses). The large kits are to be utilized whenever the showers or eyewash stations are employed or when there are large volume spills that can be responded to without chemical exposure to those responding.
Large bags of absorbent material are located in the Central Stores and Warehouse building on the west end of the south aisle. There is a box containing the bags of absorbents, some of which do not absorb water and are for petroleum products only. Shovels and brooms may be used to clean up the absorbent material.
Tools such as shovels and brooms are available in the Grounds Department at the south end of the Central Stores and Warehouse Building. Environmental Management has 3 and 5-gallon buckets and 30 and 55-gallon drums available for collecting clean-up materials and debris; these are stored in the south central portion of the Central Stores and Warehouse building. There is also a canister style vacuum sweeper available through the Environmental Management Department for use in removing spilled liquids and solid spill clean-up debris.
The first Public Safety Officer on site will normally assume the role of IC and direct emergency response operations. The Director of Environmental Management will assist when hazardous wastes or materials are involved. IC responsibilities may be transferred to the Springfield Fire Department or other more highly trained individuals who are on-site when it is appropriate.
Upon determining the incident level, the IC will take reasonable measures necessary to ensure that the incident is appropriately contained and responded to. These measures could include stopping operations, evacuating work areas or buildings, shutting down air handling systems, protecting nearby storm sewers and containing released wastes. If hazardous wastes or hazardous materials are involved, the IC will confer with the Director of Environmental Management or designee on securing the site and containment of the spill.
When necessary, the IC will direct the Public Safety Officers to initiate evacuation of an isolated area or building.
The IC and/or Director of Environmental Management may notify and request assistance from outside public and private emergency responders as necessary. An emergency response contractor and back-up responder are on contract.
Public Safety Officers will be responsible for the following:
Director of Environmental Management will be responsible for the following:
Director of Environmental Management and Public Safety Officers will:
All Hazardous Materials responses will be considered "high risk" until confirmed otherwise.
All emergency operations related to hazardous substances shall be conducted in accordance with the following incident management procedure. In some cases, complicated spills will require the services of an outside clean-up contractor to protect the health and safety of campus personnel. At the point when that is determined, Missouri State University personnel should discontinue with these procedures, isolate the area, and deny entry.
The Director of Safety & Transportation and Director of Environmental Management, or their designees, shall determine when an emergency incident is over. This decision may be based on input from the Incident Commander and/or outside emergency responders. When determining whether an emergency has ended, the director(s)/designee(s) will consider:
When necessary, the Environmental Management Department or an outside contractor will provide decontamination, depending upon the chemicals involved, materials contaminated, and the extent of contamination. Decontamination procedures and equipment will be paid for as necessary with University funds.
Within 72 hours following termination of the incident, the Associate Vice President for Administrative Services, Director of Safety & Transportation, Safety Administrator and Director of Environmental Management will meet to assess the response, issues and potential corrective action.
This plan will be reviewed and amended by the Director of Environmental Management whenever:
Incident response personnel are required, at a minimum, to complete the 4-hour Spill and Hazard Communication training and an annual refresher as provided by the Director of Environmental Management. They must also receive training to familiarize them on department equipment and campus Emergency Response Plan procedures.
Arrangements have been made with the Springfield Fire Department and Springfield Police Department, the Local Emergency Planning Committee (LEPC), the Greene County Health Department, and with the Emergency Services Department of Mercy Hospital. Representatives were advised of the locations and types of waste materials that might be encountered during an incident on-campus. Each of the agencies has agreed to participate in any emergency incidents and was sent a letter confirming the conversations. Included with the letters were maps showing the locations of the majority of the hazardous wastes. Copies of the letters and accompanying information are maintained in the Environmental Management Department files.
Upon notification of a chemical release, Missouri State University Safety & Transportation will:
If the initial call was made to Safety & Transportation or the Environmental Management Department, that office should notify the Safety & Transportation Dispatch Communication Center.
All emergency operations related to hazardous substances shall be conducted in accordance with the following incident management procedure. (In some cases, complicated spills will require the services of an outside clean-up contractor to protect the health and safety of campus personnel. At the point when that is determined, Missouri State University personnel should discontinue with these procedures, isolate the area, and deny entry. The outside contractor, listed in Attachment E, should then be contacted.)