Employee Information Access Policy

An employee’s access to University information and computing resources, including email access, is determined by the employee’s job-related responsibilities. Additional access may be requested from the employee’s supervisor and may be granted subject to the Information Technology Division approval process.

Creation of an employee’s computer account and associated access rights occurs when the University’s administrative system reflects an individual’s active status. Exceptions will be considered on a case-by-case basis by the Information Technology Division.

Employees who transition into a different set of job-related duties will have access rights re- evaluated.

The Office of Human Resources will notify the Information Technology Division of resignations, end- of-contract situations, retirements, and other personnel actions via entries made into the University’s administrative system. An employee’s authorization to access University information ends when the employee’s relationship with the University ends.

Temporary suspensions of information access authorization will be done on a case-by-case basis and coordinated by the requesting department’s administrator and the Information Technology Division.