Open Meetings and Records Policy

G1.17 Open Meetings and Records Policy

General Statement

Consistent with Mo. Rev. Stat. § 610.028.2, the Board of Governors of Missouri State University (“Board of Governors”) hereby establishes this policy to ensure the University’s compliance with the Open Meetings and Records Law, as established by Mo. Rev. Stat. § 610.010 et seq (the “Sunshine Law”).

All meetings, records, votes, actions, and deliberations of Board of Governors shall be open to the public, unless there is a legal basis for closure as established by Mo. Rev. Stat. § 610.021.  

Procedure for Requesting Public Records

Requests for the University’s “public records,” as defined by Mo. Rev. Stat. § 610.010(6), must be made in writing and direct must be made in writing and directed to the Custodian of Records.  The President of the University has appointed the Director of Internal Audit & Risk Management, or their designee, to fulfill the functions of request and response management as the Custodian of Records.

The contact information for the Custodian of Records is as follows:  Missouri State University, Office of Internal Audit and Risk Management, 901 S. National Ave., Springfield, MO 65897; 417-836-5108 (phone), 417-837-7035 (fax); CustodianOfRecords@MissouriState.edu. Records are maintained by each responsible unit of the University in compliance with the Record Retention Policy (Op8.18). The Custodian of Records’ name is available upon request.

The Custodian of Records or their designee shall respond to all requests for access to or copies of a public or “open” record within the time period provided by statute except in those circumstances authorized by statute.

Fees charged for access to or furnishing copies of records shall be calculated in compliance with statute.