6.3 Checklist for Letters of Reference (if required by the Hiring Unit)

It is important to read reference letters carefully, as it often happens that a reference will contain what initially appears to be a glowing recommendation. For instance, the former or current duties of the candidate may be described, but no qualitative assessments of how those duties were performed may be provided. Some elements to consider when reviewing letters of reference include:

• Does the reference state their relationship to the applicant?
• Is specific knowledge of the applicant’s subject matter background mentioned?
• Is the quality of research and publications mentioned?
• Are applicant’s duties in current position noted?
• Does the reference state how well the applicant performs his/her duties
• Are interpersonal relationship abilities noted?
• Are administrative skills mentioned?
• Are specific instances of excellent performance documented?
• Does any part of the letter raise additional questions about the candidate’s skills, abilities, knowledge, or judgment?
• Are there negative components that are echoed in other letters of reference?
• Are student-professor or superior-subordinate relations mentioned?