POSITION IDENTIFICATION
TITLE Assistant Director, Institutional Equity and Compliance and Deputy Title IX Coordinator
CLASSIFICATION NUMBER 1687
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Office for Institutional Equity and Compliance
GENERAL FUNCTION
The Assistant Director, Institutional Equity and Compliance and Deputy Title IX Coordinator assists the Director, Institutional Equity and Compliance and Title IX Coordinator ensuring University compliance with applicable laws and regulations relating to the University’s Affirmative Action (AA) and Equal Opportunity (EO) compliance programs. This includes assistance in federal compliance reporting and monitoring equal employment and educational opportunities for faculty, staff, and students. The Assistant Director, Institutional Equity and Compliance and Deputy Title IX Coordinator conducts investigations of complaints of alleged discrimination and harassment, prepares the annual VETS 4212 report, and administers the Annual Race/Ethnicity and Veteran Status Survey and the Voluntary Self-Identification of Disability Survey/Disability Accommodation Notification. The Assistant Director, Institutional Equity and Compliance and Deputy Title IX Coordinator performs duties of a complex, technical, and confidential nature, and assists with and/or serves in a lead role for a broad range of Office of Internal Equity and Compliance (OIEC) responsibilities.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required. A Master’s degree in public, business, personnel or human resource administration, social sciences, or a related field or a Juris Doctor (J.D.) is preferred. Earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year bases for the required experience at a rate of twenty-four (24) earned graduate credit hours for one year of experience.
Experience: At least three years of professional, technical, or consultative experience in human relations, personnel administration, recruitment and selection, complaint investigations, and/or diversity education is required. Experience developing and facilitating training programs is required. Experience with data collection and statistical analysis is required. Experience writing and analyzing reports is required.
Skills: Effective public, interpersonal, and writing communication skills are required. Proficiency with Excel, PowerPoint, Access, and Word is required. The ability to learn new software programs, such as web content management, AAP software, applicant tracking system, professional learning management system, etc., is required. Strong organizational and records management skills are required. Strong attention to detail is required. The ability to condense large quantities of narrative information into a meaningful summary and brief others accordingly is required. Must be task-oriented and self-directed. The ability to meet deadlines and work independently with little supervision at times is required. The ability to collaborate with University personnel to complete projects and use best practices is required. The ability to conduct oneself professionally at all times is required. The ability to work with a diverse range of people is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. A working knowledge of Banner HRIS and basic principles of web design (within a template) and web accessibility is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists University compliance with equal opportunity and affirmative action laws and regulations by assisting in updating and implementing the University’s Equal Opportunity (EO) Program and Affirmative Action Plan and monitoring and evaluating EO and AA activities of University colleges and departments.2. Assures proper handling of reported discrimination and/or harassment incidents by processing complaints from faculty, staff, and students in accord with appropriate University Policies, conducts investigations of alleged discrimination and/or harassment, and advises complainants of all options available, within and outside the University system.
3. Helps ensure that University’s employment practices comply with federal and state regulations by monitoring employment practices and reviewing and approving searches relative to Equal Employment Opportunity (EEO), Affirmative Action (AA), campus diversity initiatives, and recruitment guidelines.
4. Prepares and analyzes scheduled and requested reports, including the VETS 4212 and coordinates the Annual Race/Ethnicity and Veteran Status Survey and the Voluntary Self-Identification of Disability Survey/Disability Accommodation Notification.
5. Provides guidance and training to University system constituents on issues within the jurisdiction of the Office of Equity and Internal Compliance.
6. Assists the Director, Institutional Equity and Compliance and Title IX Coordinator in managing a comprehensive case management system that includes each reported complaint involving alleged discrimination based on a protected class.
7. Travels to the University’s West Plains and Mountain Grove campuses as needed.
8. Assists the Director, Institutional Equity and Compliance and Title IX Coordinator with the University’s Equal Opportunity efforts, including monitoring of appropriate policies and practices designed to comply with federal and state legislation, regulation, and case law requiring the prompt and equitable resolution of complaints.
9. Works collaboratively and effectively with other University departments, especially including, without limitation, the Office of General Counsel, the Office of Human Resources, and the Title IX Office.
10. Effectively manages the day-to-day responsibilities of the OIEC during the absence of the Director, institutional Equity and Compliance and Title IX Coordinator (except for Title IX, which the Deputy Title IX Coordinator oversees in Director’s absence).
11. Serves on University committees as requested.
12. Helps to maintain and update content for the Office for Institutional Equity and Compliance webpages.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attends training and/or courses as required.
15. Contributes to the overall success of the University by performing other duties as assigned.
SUPERVISION
The Assistant Director, Institutional Equity and Compliance and Deputy Title IX Coordinator reports to and receives administrative supervision from the Director, Institutional Equity and Compliance and Title IX Coordinator, functions independently within the guidelines of the University’s personnel policies and regulations, coordinates with all appropriate unit heads, and exercises considerable judgment and initiative in planning, organizing, and completing assignments.
OFFICE OF HUMAN RESOURCES
REVISED SEPTEMBER 2022