Surplus Usage Policy

A Surplus Property Disposal Public Auction will be held October 5, 2016
in preparation for the auction the following schedule applies:

- Aug. 16:     last day prior to auction the Surplus Warehouse will be open for viewing by faculty and staff
- Sept. 16:    last day prior to auction, Property Control will accept surplus retrieval request forms
- Oct. 5:        AUCTION DAY
- Oct. 12:     Property Control will resume retrieving surplus from campus
- Oct 18:      Surplus Warehouse will be closed to viewing due to no inventory
- Nov. 15:    Surplus Warehouse reopens for monthly viewing by faculty and staff


Surplus Property Warehouse viewing is available on the 3rd Tuesday of each month from 1:00 to 3:00 p.m.

Surplus equipment can be used back on campus for University use only. Facility and Staff can view surplus property on the third Tuesday of each month from 1:00 to 3:00 p.m. If a department identifies item(s) they can use back on campus, they will be required to complete a request form. Property Control will then transport the item(s) back to campus.

The warehouse will be open on the following days:


SEPT. 20 - CLOSED to prepare for public auction

OCT. 18 - CLOSED - no inventory

NOV. 15 - OPEN

DEC. 20 - OPEN

Op8.21 Surplus Equipment Policy ("Surplus Usage Policy")

The University has the following policy concerning the re-use of surplus equipment and supplies:

  • Surplus equipment and supplies can be used back on campus for University use only. Facility and Staff can view surplus property on the third Tuesday of each month from 1:00pm to 3:00pm.
  • The surplus storage warehouse is located at 641 W. Wall Street (downtown Springfield).
    The warehouse can be reached:
    • North on Campbell at Grand Street,  then left on Mill Street, right on Main Street, left onto Wall Street.
    • South on Main Street at Chestnut Expressway, then right onto Wall Street (third street on right from Chestnut)
  • A list of items stored in surplus is not maintained. Please do not call Property Control asking if there are specific items at the warehouse. Examples of available property are: Various media items, televisions, refrigerators, microwaves, office chairs, student chairs, metal and wood desks, tables, file cabinets, and vehicles.
  • Computer equipment will only be released to Computer Coordinators, Computer Services, or College of Natural and Applied Sciences (CNAS) Electronic Support. The reason for this restriction is that most computers have already had components removed by the preceding University departments/personnel and the units are generally not in good working order.
  • Departments that select equipment to be returned to campus, and then send the equipment back to surplus within ninety (90) days, will be charged fifty dollars ($50.00) though a budget transfer to Property Control.
  • Equipment that requires extensive repair, or is deemed unacceptable for return to campus, will not be returned. This decision shall be made at the discretion of the Property Coordinator or their designee.

For more information contact Property Control:

Coordinator of Property Control