Allowable Expenses

The Missouri State University Procurement Card may be used to purchase items equal to or less than $3,000.00 classified as commodities such as consumable supplies, maintenance materials, parts, and other miscellaneous purchases.

Following is a list of the types of allowable purchases. This list is not intended to be a complete list of allowable purchases that can be made with the Procurement Card, but is intended to assist you in getting a general idea of acceptable purchase transactions.

Allowable Purchase Descriptions:

Advertising including job posting in newspapers/magazines/online, et cetera
Automotive purchases including maintenance, repairs, car wash, et cetera. (University vehicles only)
Cameras, Camcorders, and other Audio/Visual equipment
Cleaning and dry cleaning services
Commodities on Contract
Conference registration fees, seminar fees, including webinars
Copier maintenance agreements
Custodial supplies
Electronic data processing supplies
Food: Refer to Food purchases on P-Card
Foundation funded purchases: Expenses can be allocated to Foundation funded budgets, excluding budgets for scholarships, insurance proceeds and capital projects.
Freight and expedited (overnight) shipping charges
Microwave ovens
Operating and maintenance supplies including paper towels, facial tissue and other cleaning supplies
Printing and photography supplies
Professional memberships, subscriptions and dues
Publications and Journals
Printers, scanners and fax machines
Refrigerators and Freezers
Small tools
Software (excluding Adobe, IBM, Microsoft and VMware)
Shelving Storage- Open air
Tablets, Notebooks, Netbooks, Personal Digital Assistants
Technical and specialized supplies
Trophies, medals, plaques and ribbons
Travel: Refer to Travel Purchases on P-Card
Used parts and equipment