Allowable Expenses

  • Advertising including job posting in newspapers/magazines/online, et cetera
  • Automotive purchases including maintenance, repairs, car wash, et cetera. (University vehicles only) Cameras, Camcorders, and other Audio/Visual equipment Cleaning and dry cleaning services Commodities on Contract Conference registration fees, seminar fees, including webinars Copier maintenance agreements Custodial supplies Electronic data processing supplies Food: Refer to Food purchases on P-Card
  • Foundation funded purchases (excluding scholarships, insurance proceeds and capital projects)
  • Freight and expedited (overnight) shipping charges
  • Microwave ovens Operating and maintenance supplies including paper towels, facial tissue and other cleaning supplies Printing and photography supplies Professional memberships, subscriptions and dues Publications and Journals Printers, scanners and fax machines Refrigerators and Freezers Small tools
  • Software (excluding Adobe, IBM, Microsoft and VMware)
  • Shelving Storage- Open air
  • Tablets, Notebooks, Netbooks, Personal Digital Assistants
  • Technical and specialized supplies
  • Televisions
  • Trophies, medals, plaques and ribbons Travel: Refer to Travel Purchases on P-Card Used parts and equipment