1138 Academic Advisor, College of Business Graduate Program

POSITION IDENTIFICATION

TITLE Academic Advisor, College of Business Graduate Program

CLASSIFICATION NUMBER 1138

GRADE 43

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Coordinator, Graduate Program Office

MAJOR ADMINISTRATOR Associate Dean, College of Business responsible for graduate programs

GENERAL FUNCTION

The Academic Advisor, College of Business (COB) Graduate Program assists in recruiting potential COB graduate students and assists the Coordinator, Graduate Program Office in evaluating applications for admission.  The Academic Advisor, College of Business Graduate Program is responsible for assisting assigned business students in the development of academic schedules appropriate for the stated educational goals of students and assisting in the development and implementation of a retention plan for the College of Business designed to assist students in progressing towards degree completion.  The Academic Advisor, College of Business Graduate Program assists in planning, organizing, and presenting individual and group advisement sessions for business students (including prospective students).

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master's degree from an Association to Advance Collegiate Schools of Business (AACSB) accredited institution is required; an MBA or MAcc is preferred. 

Experience: At least two years of experience in a position with a strong customer service aspect is required; academic advising is preferred. Extensive knowledge of the University, its requirements and regulations, is preferred.

Skills:  Strong verbal and written communications skills are required.  Excellent interpersonal skills, including conflict management, are required.  Computer literacy, including word processing, spreadsheet development, database management, and query development are required.  Organizational and time management skills are required.  The ability to interact with a culturally-diverse student population is required. The ability to work in a dynamic, ever-changing environment is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The scope of the position requires occasional weekend, evening work, and overnight travel, particularly during scheduled advisement/registration periods, recruitment events, and information sessions as assigned by the Coordinator, Graduate Program Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists the Coordinator, Graduate Program Office in evaluating the academic credentials of candidates for admission to COB graduate programs and meets with prospective students to assist in the evaluation process.

2. Assists the Coordinator, Graduate Program Office in marketing, recruitment, and promotion efforts by attending local and regional graduate and career recruitment fairs, updating the website and other electronic and print promotional materials, and promoting COB graduate programs to undergraduate students using a variety of methods.

3. Provides an essential student service of academic advisement to prospective and admitted students to COB graduate programs by being knowledgeable of the academic policies and procedures unique to the College of Business as well as the University, guiding students in decision-making and learning how to accept responsibility for their decisions, assisting all students (not just advisees) seeking academic information, and directing students to resources within the University that provide additional assistance (e.g., financial aid, testing, career services, and student employment).

4. Facilitates the development and implementation of a retention plan for the College of Business Administration by researching literature on student retention, attending workshops, conferences, and seminars specifically addressing student advisement and retention, and recommending alternatives designed to assist students in progressing towards degree completion.

5. Facilitates the registration process for business students by assisting in planning, organizing, and presenting individual and group advisement sessions that provide information and assistance regarding degree requirements, major selection, and schedule building and explaining and enforcing the requirements for admission to the COB graduate programs, thus maintaining the integrity of the degree accreditation. 

6. Ensures the effectiveness of the advising process by maintaining advisee files, regularly updating advisee academic reports, and validating the information contained in the advisee files with the student database.

7. Promotes the advisor-advisee relationship and provides timely and responsible customer service by effectively using the various tools of communication, including email, telephone, face-to-face meetings, and electronic advising notes.

8. Effectively assists students from other programs or schools in transition to the University and College of Business by providing accurate information and resources available to the student.

9. Assists COB graduate program students in developing a plan for completion of a degree by comparing the degree requirements as defined by the advisor-approved Program of Study with the student's academic record, reviewing the Program of Study with students to determine the remaining courses required for degree completion, and assisting with developing plans for completion of those required courses through the use of the advisor-approved Program of Study.

10. Displays a positive, customer-focused attitude and promotes a positive work environment.

11. Facilitates a work environment that encourages inclusion and respect for differences.

12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending training and/or courses, and maintaining professional certification and/or memberships as required by the Coordinator, Graduate Program Office.

13. Contributes to the overall success of the College of Business Administration's Business Advisement Center by performing all other duties and responsibilities as assigned.

SUPERVISION

The Academic Advisor, COB Graduate Program is supervised by the Coordinator, COB Graduate Program Office and may exercise supervision of clerical staff, student employees, and graduate assistants working in the COB Graduate Program Office.

OFFICE OF HUMAN RESOURCES

REVISED NOVEMBER 2015

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.