5514 Property Control Manager

POSITION IDENTIFICATION

TITLE Property Control Manager

CLASSIFICATION NUMBER 5514

GRADE 26

CLASSIFICATION Nonexempt
 
IMMEDIATE SUPERVISOR Coordinator of Property Control
 
MAJOR ADMINISTRATOR  Director, Procurement Services   
 
GENERAL FUNCTION

The Property Control Manager is responsible for all phases of the University's warehouse operations, including receiving, storing, issuing, delivering, shipping, and disposal of widely diversified and specialized supplies, equipment, and furniture. The Property Control Manager establishes and maintains asset management and accountability over all supplies and equipment received by the University, ensures that equipment above the inventory threshold level is properly tagged and recorded in the Property Control database, resolves damage and specification issues with the manufacturer, distributor, and/or delivery company, enforces policies and procedures regarding the proper storage and accountability of items in dispute, and supervises daily distribution of supplies and equipment to various University departments. 

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: High school diploma or the equivalent is required.

Experience: Five years experience in shipping, receiving, and material-handling work is required. Experience with computerized inventory or receiving procedures is required. Experience in operating various motor vehicles, light delivery vehicles, and a forklift is required. Supervisory experience is preferred.

Skills: Effective interpersonal communication skills are required. The ability to use Microsoft Word and Excel is required. Must have the ability to learn to use and maintain the electronic purchasing system.

Effort: Requires daily lifting and moving of equipment and supplies weighing up to 100 pounds on a daily basis. Work is performed both indoors and out-of-doors, occasionally in environments which could have work hazards.

License: Must have a valid Missouri driver's license.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures an efficient warehouse operation by supervising the receipt of all equipment, furniture, and supplies shipped to the warehouse, enforcing policies and procedures regarding the proper storage and accountability of those items, and resolving damage or deviation from specification issues with carriers and/or manufacturers to ensure that the University receives compensation for damaged or missing goods.

2. Maintains University inventory control by separating supplies, materials, equipment, and priority packages to be delivered to the University’s administrative and academic departments from invoices, departmental purchase orders, and procurement card records, with inventory items logged, tagged, and entered onto the proper property control computerized system.

3. Completes the delivery process by supervising the daily distribution of supplies and/or equipment to the various departments, ensuring that the items are delivered to the responsible person and proper signatures are obtained for the delivered items.

4. Ensures an accurate, accountable flow of supplies by maintaining records of receipts and shipments with an auditable record of all shipments received in the University warehouse.

5. Assists in maintaining non-expendable University property by complying with established procedures for the receipt, tagging, storing, and subsequent accountability of property purchased by or donated to the University, assisting with physical inventories of University property, and reporting discrepancies between reported inventories and actual property on-hand to the Coordinator, Property Control.

6. Coordinates property management for all University departments by arranging for the transport of worn-out and/or surplus property to the University’s warehouse, delivering useable property to departments as directed, and ensuring that surplus assets are presented for sale in a manner to maximize revenue.

7. Assists the Coordinator, Property Control with furniture requirements for classrooms and non-departmental areas.

8. Ensures an accident-free operation by supervising the use of motor vehicles, light delivery vehicles, or other moving equipment in a safe manner and adhering to all reasonable and prudent safety precautions and procedures.

9. Maintains a safe, clean, and orderly warehouse by monitoring the storage field and advising the Coordinator of Property Control of future storage requirements. 

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Coordinator of Property Control.

11. Contributes to the overall success of the Office of Property Control by performing all other duties and responsibilities as assigned.

SUPERVISION

The Property Control Manger is supervised by the Coordinator of Property Control and supervises support staff and students workers in the Property Control department.

OFFICE OF HUMAN RESOURCES
REVISED MARCH 2008

JOB FAMILY 2

Factor 1: Educational Requirements of the Job

Level 2 - 100 Points: The job requires a high school diploma or equivalent.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 4 - 750 Points: Knowledge of an extensive set of operations and procedures, specific skills and demonstrated ability, that requires considerable creativity or mechanical aptitude. Skills at this level normally require more than two and as much as five years of experience and previous training.

Factor 3: Managerial Responsibility

Level 5 - 500 Points: Supervision of a work group or department including hiring, training, disciplining, and directing the work of others. At this level the required supervision will likely include general rather than close supervision of others. Typically, the nature of the work may involve the supervision of other supervisors or work group leaders, or the responsibility for a rather large group of operative employees in non-technical or non-highly skilled areas. At this level, supervisory responsibilities consume significant amounts of work time and include substantial responsibility for budget development as well as financial control, purchasing, and work planning responsibilities.

Factor 4: Guidelines

Level 3 - 90 Points: Procedures and standards exist, but considerable latitude in applying procedures and selecting a sequence of activities must be exercised. The employee uses judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems. The employee analyzes results and recommends changes.

Factor 5: Contacts

Level 5 - 350 Points: The purpose is to influence or motivate others to engage in negotiation regarding common, everyday issues. Contacts may be with students, coworkers, or the general public, may be moderately unstructured, and may involve persons who may be uncooperative or who have opposing objectives. Contacts at this level require considerable interpersonal skill, particularly in persuasion, negotiation, and conflict resolution.

Factor 6: Work Environment

Level 3 - 70 Points: The work area involves moderate discomfort and/or risk such as operating heavy machinery or dangerous equipment, or frequent exposure to hazardous materials. Alternatively, the work area may be subject to environmental discomfort such as poor ventilation. Loud noises, and/or extremes of heat or cold. The work often requires wearing protective gear that may be uncomfortable. The nature of the work environment may produce moderate levels of stress.

Factor 7: Physical Demands

Level 4 - 150 Points: Work requires considerable and strenuous physical exertion such as climbing ladders, frequent lifting of objects over 50 pounds, crawling or crouching in restricted areas. Occasional lifting of heavy objects weighing 75 pounds or more is required.

Factor 8: Responsibility for Facilities and Resources

Level 3 - 70 Points: At this level would be jobs in which the incumbent has considerable ongoing responsibility for building security and public safety.

Factor 9: Complexity

Level 3 - 450 Points: The work includes various duties involving different and unrelated processes and methods. Decisions regarding what needs to be done depend upon knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and the department and involve the analysis of the subject, phase, or issues involved in each project or assignment, and the course of action may have to be selected from many alternatives. The work involves elements that must be identified and analyzed to discern interrelationships.